School Building Maintenance Checklist Template - Download PDF

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School building maintenance checklist template

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Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.

Customize this template or build your own
Fill out templates via mobile app
Assign and track corrective actions
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

The school building maintenance checklist helps you systematically inspect, maintain, and document the condition of your educational facilities. We created this comprehensive template to address critical areas including HVAC systems, plumbing, electrical safety, structural elements, and grounds maintenance.

When your maintenance team discovers a faulty electrical panel during a routine inspection, this checklist ensures they document the issue properly and initiate immediate repairs, preventing potential safety hazards. Research shows that students in well-maintained schools score 5-10% higher on standardized tests compared to those in buildings with deferred maintenance checklistoo, making this template essential for both safety compliance and supporting student success.

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Preview of the template

Page 1

General Maintenance

Is the building structurally sound?

Are the doors and windows in good condition?

Are the stairs and handrails secure?

Are the floors and walkways clear of obstructions?

Are the fire extinguishers properly charged and accessible?

Electrical Systems

Are electrical panels and circuits properly labeled?

Are electrical outlets and switches in good condition?

Are the lighting fixtures working properly?

Plumbing Systems

Are the water pipes and faucets free of leaks?

Are the sinks, toilets, and urinals functioning properly?

Are the water heaters and boilers operating efficiently?

HVAC Systems

Are the air filters clean and replaced regularly?

Are the thermostats and controls functioning correctly?

Are the vents and ducts clear of obstructions?

External Grounds

Are the sidewalks and parking lots in good condition?

Are the landscaping and trees well-maintained?

Are the gutters and downspouts clear of debris?

Frequently asked questions

What HVAC maintenance tasks can you include in a school building checklist?

Your school HVAC maintenance checklist should include filter inspection and replacement, checking air handling units for proper operation, inspecting ductwork for leaks or damage, testing thermostats for accuracy, cleaning condenser and evaporator coils, checking refrigerant levels, and also ensuring proper ventilation throughout all occupied spaces to maintain optimal air quality and system efficiency.

How should electrical safety inspections be documented in the checklist?

Electrical safety inspection documentation should include condition assessments of all panels, outlets, switches, and lighting fixtures; identification of any overloaded circuits; verification of proper GFCI protection in wet areas; inspection of emergency lighting functionality; and confirmation that all electrical equipment meets current safety codes and standards. Note any deficiencies with location details for follow-up.

How can digital maintenance checklists improve school facility management?

Digital maintenance checklists allow for real-time data collection, automatic scheduling of recurring inspections, instant notification of critical issues, historical tracking of maintenance activities, photo documentation of problems, assignment of tasks to specific team members, and comprehensive reporting for compliance while including budget planning to help maintain safer, more efficient school facilities.

What safety equipment must undergo regular inspection using the maintenance checklist?

Regularly inspect fire alarm systems, emergency lighting, exit signs, fire extinguishers, sprinkler systems, AED devices, first aid kits, security cameras, access control systems, playground equipment, and also emergency communication systems. Ensure all safety equipment is functional, properly located, and compliant with current safety standards and local regulations.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.