Templates
Truck fleet management template

Truck fleet management template

Stay in control of fleet operations with a template designed to support daily planning, long-term tracking, and team-wide consistency.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Truck fleet management template

Stay in control of fleet operations with a template designed to support daily planning, long-term tracking, and team-wide consistency.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Our truck fleet management template puts an end to scattered paperwork and disorganized spreadsheets. We’ve created a comprehensive solution that centralizes all your critical fleet data—from vehicle specifications to maintenance histories, driver records, and fuel consumption metrics—in one accessible format.

This template is particularly valuable when managing unexpected breakdowns; imagine quickly accessing complete service history and warranty information for a truck stranded on a highway, allowing you to make faster, more informed decisions. 79% of fleets indicated increasing costs are their top challenge, according to Verizon Connect’s 2024 Fleet Technology Trends Report.

Related categories

Preview of the template
Entity
Page 1
Fleet Details
Fleet Name
Total Number of Trucks
Truck Types
Truck Information
Truck ID
License Plate
Make
Model
Year
Odometer Reading
Fuel Type
Last Maintenance Date
Next Scheduled Maintenance
Driver Information
Driver Name
Driver License Number
Driver License Expiration Date
Driving Experience (Years)
Safe Driving Record
Maintenance and Repairs
Last Oil Change Date
Last Tire Rotation Date
Last Brake Inspection Date
Last Emissions Test Date
Last Major Repair
Repair Cost
Safety and Compliance
Valid Insurance Coverage
DOT Inspection Date
DOT Inspection Result
Safety Training Completed
Fuel Efficiency
Average Fuel Consumption (MPG)
Fuel Purchase Records Maintained
Idle Time Reduction Practices in Place

Frequently asked questions

How can I customize this truck fleet management template for different vehicle types?

Adapt the template by adding specialized fields for your specific trucks. For electric vehicles, include battery health metrics and charging logs. For refrigerated trucks, add temperature monitoring sections. The template’s structure remains consistent while accommodating your fleet’s unique characteristics, ensuring all critical data points are captured regardless of vehicle specialization.

What’s the most efficient way to track maintenance costs using this template?

Group maintenance expenses by vehicle and category (preventive vs. reactive). Record both parts and labor costs separately, then calculate cost-per-mile figures quarterly. This approach reveals which trucks drain resources and which maintenance investments deliver the best returns, helping you make data-driven decisions about repairs versus replacements.

How should I integrate driver performance metrics into this fleet management template?

Add sections for safety scores, fuel efficiency ratings, and on-time delivery percentages for each driver. Update these metrics monthly and use them during quarterly reviews. This creates accountability while identifying top performers whose techniques can be shared across your team, ultimately improving overall fleet performance.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.