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6 free ISO 17025 checklists for lab compliance

6 free ISO 17025 checklists for lab compliance

Hero author imageBy Ima Ocon
•
January 20th, 2025
•
5 min read
Hero image

Table of contents

  • Top ISO 17025 checklist templates
    • 1. ISO 17025 checklist
    • 2. ISO 17025 gap analysis checklist
    • 3. ISO 17025 internal audit checklist
    • 4. ISO 17025 management review template
    • 5. ISO 17025 quality manual template
    • 6. ISO 17025 standard operating procedures template
  • How to create an ISO 17025 checklist in Lumiform

ISO 17025 is an international standard for testing and calibration laboratories, and meeting the requirements means that your lab is competent, consistent, and capable of producing reliable results. These ISO 17025 checklists help you break down the requirements into clear, actionable steps so you can have a more organized process.

From assessing quality management systems to making sure that every piece of equipment is calibrated, ISO 17025 compliance demands meticulous attention to detail. With the checklists below, you’ll find it easier to stay on track and monitor your documentation.

Top ISO 17025 checklist templates

You can use these checklists as digital forms with features like data analysis, or download them as PDFs:

  1. ISO 17025 checklist

    ISO 17025 checklist
    Use this templateSee details
    This template converts the ISO 17025 standard’s complex requirements into smaller tasks so your lab can stay more organized during audits, assessments, or day-to-day operations. It covers quality management processes, equipment calibration, and personnel competency, addressing critical elements of the standard. You can easily adapt the checklist to your lab’s unique workflows by adding custom fields for specific procedures, timelines, or documentation requirements. By tailoring it to fit your operations, this checklist becomes a powerful tool for maintaining compliance and consistency, no matter the scope of your work.
    Use this templateSee details
  2. ISO 17025 gap analysis checklist

    ISO 17025 gap analysis checklist
    Use this templateSee details
    Closing compliance gaps is easier with this gap analysis checklist, which helps you identify where your lab meets—or falls short of—ISO 17025 requirements. It’s designed to guide you step-by-step through the standard, pinpointing areas that need improvement, from calibration processes to document control. By customizing the checklist to reflect your lab’s specific procedures and resources, you can prioritize action items and create a clear roadmap for achieving full compliance. With this tool, you can focus your efforts on the areas that need the most attention.
    Use this templateSee details
  3. ISO 17025 internal audit checklist

    ISO 17025 internal audit checklist
    Use this templateSee details
    Internal audits are a key part of ISO 17025 compliance, and this template ensures that yours are thorough, efficient, and stress-free. The checklist reminds you to review your quality management system and verify equipment calibration and personnel qualifications so you can evaluate your lab’s readiness for external audits. Customizing it is simple—add or adjust sections to reflect your lab’s unique processes and audit schedules. With this template, you’ll have a structured framework for identifying non-conformities, documenting findings, and implementing corrective actions.
    Use this templateSee details
  4. ISO 17025 management review template

    ISO 17025 management review template
    Use this templateSee details
    Effective management reviews are key to maintaining ISO 17025 compliance, and this template ensures that meetings are productive and aligned with the standard’s requirements. It offers a systematic format for discussing audit results, resource needs, corrective actions, and overall lab performance. You can tailor the template to include specific metrics, key performance indicators, or agenda items that reflect your lab’s priorities. By using this framework, your management team can make informed decisions that drive continuous improvement and ensure compliance with ISO 17025.
    Use this templateSee details
  5. ISO 17025 quality manual template

    ISO 17025 quality manual template
    Use this templateSee details
    A well-crafted quality manual is fundamental to ISO 17025 compliance, serving as a detailed reference for your lab’s procedures, policies, and objectives. This template provides a comprehensive structure, from your lab’s scope of accreditation to document control and quality management processes. It’s fully customizable, so you can adapt it to reflect your lab’s unique operations, terminology, and workflows. This way, you create a practical guide for both staff and auditors, leading to consistency in your lab’s work.
    Use this templateSee details
  6. ISO 17025 standard operating procedures template

    ISO 17025 standard operating procedures template
    Use this templateSee details
    With clear and consistent standard operating procedures (SOPs), tasks in your lab can be performed with more precision and accuracy. This SOP template guides you through documenting step-by-step procedures, including sample handling, equipment calibration, and testing methods. It’s designed to help your lab standardize processes, reducing the risk of errors or non-conformities.
    Use this templateSee details

How to create an ISO 17025 checklist in Lumiform

Creating your own ISO 17025 template in Lumiform is simple and effective, giving your team the tools they need to stay compliant while saving time.

Start by selecting any of the templates above or setting up a new one with an AI prompt using the drag-and-drop form builder. This lets you design a customized template tailored to your lab’s processes—no tech skills required. Add multiple input types, like text fields for calibration notes, number fields for test results, or photo uploads to document equipment conditions.

Once your template is set up, you can also access it through Lumiform’s mobile app, making it easy for team members to complete forms directly in the lab or during audits. Found a problem? You can flag issues in real time and assign corrective tasks to the right person, ensuring quick action.

Afterward, use the data collected to generate detailed reports, analyze trends, and identify areas for improvement—all without digging through paperwork.


Frequently asked questions

What is the main difference between ISO 9001 and ISO 17025?

ISO 9001 focuses on overall quality management systems applicable to any industry, while ISO 17025 is specific to laboratories. ISO 17025 emphasizes technical requirements, such as equipment calibration, testing methods, and result validation, to demonstrate the competence of labs to produce reliable and accurate results.

How do I prepare for an ISO 17025 audit?

First, conduct a thorough internal review of your lab’s processes, procedures, and documentation. Organize critical records, such as calibration logs, training certificates, and equipment maintenance reports, to make them easily accessible. Perform mock audits to identify gaps and involve your team in practicing responses to auditor questions.

What are the most common mistakes labs make when implementing ISO 17025?

One common mistake is neglecting proper documentation—labs often perform tasks but fail to record them in a way that’s audit-ready. Another is insufficient training for staff, leaving them unaware of their roles in compliance. Labs may also overlook periodic reviews of their procedures.

Author
Ima Ocon
Ima is a writer and editor who specializes in technology, with experience crafting content for companies like Canva and FluentU. She's passionate about startups, remote work, and language learning, as well as the applications of AI in marketing. Currently, she is based in Asia, and she previously studied in Taiwan and Singapore.
Lumiform offers innovative software to streamline frontline workflows. With over 12,000 ready-to-use templates or custom digital forms, organizations can increase efficiency and automate key business processes. The platform is particularly user-friendly, offering advanced reporting capabilities and powerful logic functions that enable automated solutions for standardized workflows. Discover the transformative potential of Lumiform to optimize your frontline workflows. Learn more about the product

Related categories

  • Risk and compliance
  • General
  • ISO

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