Apartment punch list template

Start with the essentials that tenants notice right away: plumbing functionality, leaky faucets, electrical outlets, and switches. Test all appliances, HVAC systems, and verify doors and windows open smoothly. Document everything with photos as you proceed. These visual records provide valuable documentation of conditions before and after tenancy, helping resolve potential disputes later.

Documentation and transparency are key. Conduct thorough walkthroughs with your tenant during both move-in and move-out inspections. Take dated photos of all conditions and obtain tenant signatures on your findings. Aim to clearly distinguish too between normal wear and tear versus actual damage. When making deductions, it’s also ideal to provide itemized costs with explanations.

The hidden areas often cause the most problems later. Check under sinks for leaks, test every electrical outlet, inspect HVAC filter condition, run all appliances including garbage disposals and ice makers, and verify window operations. Always test smoke and carbon monoxide detectors. These frequently missed items often cause tenant complaints shortly after move-in, and they can create safety hazards.

Establish a clear hierarchy for repairs. Address safety issues first: electrical problems, broken locks, or fire hazards. Next, focus on habitability concerns, such as plumbing, heating/cooling, and major appliances. Finally, handle cosmetic issues and minor repairs. A color-coding system works well: consider red for urgent safety concerns, yellow for important functional issues, and green for cosmetic matters that can wait if necessary.