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Contractor punch list template

Contractor punch list template

Track and complete all final construction tasks conveniently with this punch list template. It supports you in organizing repairs, inspections, and last-minute fixes before project handover.

Use this template
or download pdf
Contractor punch list template

Track and complete all final construction tasks conveniently with this punch list template. It supports you in organizing repairs, inspections, and last-minute fixes before project handover.

Use this template
or download pdf

About the Contractor punch list template

When you’re about to complete a construction project, every detail needs to be carefully addressed. A contractor punch list template allows you to capture the final touch-ups and inspections, so nothing is left unfinished. This easy-to-use template helps you record and organize tasks like roof checks or window repairs, streamlining the entire process.

From commercial builds to home renovations, use this template to keep your team aligned and focused on what matters most. You’ll save time, avoid miscommunication, and ensure every aspect of the project meets high standards before the final sign-off.

How to use the contractor punch list template

Here’s a step-by-step guide for using the template to keep your construction project on track:

  1. Open the template in the Lumiform app. The template is fully editable, so you can customize it to fit the specific needs of your project, whether it’s a large commercial site or a residential renovation. Feel free to adjust fields to include tasks like roof inspections, window checks, or exterior touch-ups.
  2. Assign tasks to your team. Take advantage of the role assignment feature within the template to delegate specific tasks. This ensures that tasks are clearly divided, and everyone knows their role.
  3. Track progress in real-time. As team members complete tasks, they can mark them off in the template, giving you a real-time overview of the project’s status. You’ll be able to see which items are marked as satisfactory, which still need attention, and which are pending review.
  4. Document findings with photos and comments. You can enable photo uploads and comments to provide additional context for each item on the list. For example, if there’s damage that needs repair, your team can upload a photo and add notes to clarify the issue.
  5. Review and finalize the punch list. Once all items on the punch list are completed, review the entire document to ensure everything meets the project’s standards. Make sure all repairs, inspections, and final tasks have been addressed to your satisfaction.

You can then save a copy of the punch list for records and share it with all relevant stakeholders, such as the client, contractor, or project team.

Best practices for using the contractor punch list template

You can make the most out of the template and streamline the process by following some best practices.

Prioritize urgent tasks for immediate attention. High-priority issues, especially those related to safety or structural integrity, should always come first. By addressing critical repairs or safety concerns right away, you avoid potential risks and costly delays later in the project.

Ensure clear communication between the project manager and contractor. With regular check-ins between the project manager and contractor, both parties can be on the same page about what tasks have been completed and which still need attention.

Once the punch list has been filled out, conduct a final walkthrough. This is your last opportunity to check off any remaining tasks, confirm all work has been completed to satisfaction, and check if the site is ready for handover.

Download Lumiform’s contractor punch list template today

Simplify your construction project closeout with our user-friendly punch list template. With features like clear sections, task assignments, and easy collaboration, you’ll be able to track progress and stay organized. It’s an invaluable tool for helping you manage inspections and last-minute fixes efficiently.

Related categories

  • Operational excellence templates
  • Risk management and compliance templates
  • Construction templates
  • Facility management templates
  • Quality assurance templates
  • Risk assessment templates
Preview of the template
Page 1
General Information
Project Name
geolocation!!!
Contractor Name
Date of Inspection
Exterior
Roof condition (leaks, missing/damaged shingles)
Exterior siding (cracks, peeling paint)
Windows (cracks, seals, operation)
Doors (hardware, weather stripping)
Gutters and downspouts (leaks, clogs)
Landscaping (grading, drainage, plants)
Interior
Walls (cracks, drywall damage)
Ceilings (stains, damage)
Floors (scratches, unevenness)
Doors (alignment, hardware)
Electrical (outlets, switches, lighting)
Plumbing (faucets, drains, fixtures)
Miscellaneous
Overall cleanliness
Permit and inspection approvals
Warranties and manuals provided
Comments or additional notes

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Construction site safety: Essential guidelines and best practicesEffective construction site inspections: Best practices and tips for successPunch lists: Your guide for smooth project completion
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Template collections

See comprehensive collections of best practice templates related to this topic.

13 free quality audit checklistsBest free project risk assessment template collection7 free punch list templates
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Operational excellence with construction quality control softwareStreamline construction site inspectionsPunch list software
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5 types of incident reports10 principles of operational excellence6 ways to make sure you’re practicing green constructionHow digitization improves construction safety

Frequently asked questions

What items typically appear on a punch list?

A punch list usually includes tasks that need correction or completion before project handover. Common items are minor defects like paint touch-ups, fixture installations, or electrical adjustments. It’s essential to document these with photos and descriptions to ensure clarity. Keep the list updated to track progress and address issues promptly.

How can I make my contractor punch list comprehensive?

To create a comprehensive punch list, start by conducting thorough inspections at various project stages. This allows you to identify issues early. Involve multiple stakeholders, such as project managers, contractors, and clients, to catch a wider range of issues from different perspectives. It’s also important to use detailed descriptions and photos for each item to prevent misunderstandings.

Which common mistakes should I avoid when creating a contractor punch list?

Avoid vague descriptions that can lead to misunderstandings – every item should be specific and actionable. Don’t delay punch list creation until the end; instead, update it continuously. Also, failing to prioritize tasks can lead to unnecessary delays, so rank items based on urgency and impact.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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