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Calibration template

Calibration template

Keep your equipment accurate and compliant with this template, which guides you through maintaining consistent calibration procedures across your team.

Use this template
or download pdf
Calibration template

Keep your equipment accurate and compliant with this template, which guides you through maintaining consistent calibration procedures across your team.

Use this template
or download pdf

About the Calibration template

Even the most advanced equipment drifts out of spec over time, affecting accuracy and performance. This calibration template standardizes how you record measurements, track adjustments, and verify equipment reliability. Whether you’re managing machinery in manufacturing, lab instruments, or safety devices, this template helps streamline the calibration process, reducing errors and making compliance easier.

Maintain accuracy with Lumiform’s calibration template

This calibration template makes your workflow more efficient. It’s structured with clear prompts for equipment details, including model numbers, serial numbers, and manufacturer info, so you can track exactly what’s being calibrated. You’ll find dedicated fields for recording calibration dates, measurement readings at different intervals, and verification checks like zero and span adjustments.

The template allows you to stay organized by guiding you through calibration steps, reducing the risk of missing critical checks. You can quickly document results, note any discrepancies, and record the calibration status—pass, fail, or N/A. This ensures that your team follows a consistent process every time, saving time and improving data accuracy.

By using this template, you’ll create professional, audit-ready records without the hassle of starting from scratch or dealing with disorganized notes.

A step-by-step guide to using the calibration template

Here’s how you can get the most out of the template:

  1. Customize the template to fit your equipment. Start by editing the template to include specific equipment details like model numbers, serial numbers, and calibration intervals. You can easily adjust fields within the Lumiform app to match the exact requirements of your devices.
  2. Assign the template to the responsible team member. Once customized, assign the template to the person in charge of the calibration. They’ll have clear guidance on what checks to perform, from power supply inspections to span adjustments.
  3. Conduct the calibration step-by-step. Follow the checklist to perform each calibration task—inspect for damage, verify connections, record the readings, and confirm functionality. The structured format keeps the process consistent and thorough.
  4. Document measurements and observations in real time. Input readings and notes directly into the app during the calibration process. This reduces the risk of errors compared to manual records and keeps data centralized for easy access.
  5. Review, analyze, and archive the results. After calibration, review the recorded data, flag any issues, and mark the status as pass or fail. The digital format makes it simple to track calibration history, analyze trends, and prepare for audits.

Download your calibration template today

Keep your process sharp and consistent with the help of Lumiform’s calibration template. It’s designed to cover critical steps, from recording equipment details to tracking measurement data with precision. Whether you’re managing a single device or an entire fleet, this template supports you in staying organized, reducing errors, and maintaining high-quality standards across the board.

Related categories

  • Quality management templates
  • General templates
  • Quality assurance templates
Preview of the template
Page 1
Equipment Information
Equipment Name
Serial Number
Manufacturer
Model Number
Last Calibration Date
Calibration Due Date
Calibration Checks
Inspect equipment for physical damage
Check power supply and connections
Perform zero adjustment
Perform span adjustment
Measure and record readings at 0%, 25%, 50%, 75%, 100% of range
Verify alarm/relay functionality
Clean and lubricate equipment as needed
Estimated uncertainty of calibration
Notes
Calibration Standards Used
Standard 1 - Identification
Standard 1 - Calibration Date
Standard 2 - Identification
Standard 2 - Calibration Date
Calibration Results
Calibration Status
Calibrated By
Calibration Date
Calibration Due Date

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

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Frequently asked questions

What are common mistakes to avoid during calibration?

One of the biggest mistakes is skipping pre-checks, like inspecting equipment for physical damage or verifying that the power supply is stable. Using outdated calibration standards or uncalibrated reference tools can also lead to inaccurate results. Another common issue is rushing through the process without allowing equipment to stabilize.

How do I know if calibration is successful?

Calibration is successful when the equipment’s readings match the known reference standards within the specified tolerance range. You should see consistent, repeatable results across multiple measurements. Additionally, there should be no significant deviations from previous calibration records unless there’s a documented reason.

What factors can cause calibration drift?

Calibration drift can happen because of environmental factors like temperature fluctuations, humidity, and exposure to dust or corrosive substances. Mechanical wear and tear, electrical component aging, and frequent equipment usage also contribute to drift over time. Even small shocks or vibrations during transport can affect sensitive devices.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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