Templates
Cleaning scope of work template

Cleaning scope of work template

Define detailed cleaning tasks, frequencies, and standards for commercial facilities with this template.

Use this template
or download pdf
Cleaning scope of work template

Define detailed cleaning tasks, frequencies, and standards for commercial facilities with this template.

Use this template
or download pdf

Our cleaning scope of work template is built for facility managers and operations leads who need a detailed, customizable document to set cleaning requirements, methods, schedules, and responsibilities across multiple locations. Use it to establish clear standards for commercial properties, office buildings, or institutional spaces—minimizing confusion for both vendors and internal teams.

A lack of clear cleaning scope is one of the most frequent sources of dispute in property management. In fact, cleaning is cited as a reason in over half of all tenancy deposit disputes, according to the UK Tenancy Deposit Scheme. On top of this template, you might also find out janitorial, building maintenance, or contractor scope of work templates handy.

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Preview of the template
Page 1
General Information
Client Name
Frequency of Cleaning
Cleaning Specifications
Dust and wipe all surfaces
Sweep and mop all floors
Vacuum all carpeted areas
Clean all windows and mirrors
Take out all trash
Clean and disinfect bathrooms
Number of Bathrooms
Clean kitchen, including appliances
Additional Notes
Service Pricing
Hourly Rate
Estimated Total Hours
Total Cost

Frequently asked questions

How can a cleaning scope of work template reduce disputes with vendors?

By documenting expectations, cleaning frequencies, and performance criteria in writing, a cleaning scope of work template ensures all parties are aligned from the start. This reduces misunderstandings about what’s included, makes vendor accountability easier, and gives you a reference point if standards aren’t met.

What common problems arise from unclear cleaning scopes of work?

Unclear cleaning scopes can result in missed tasks, poor hygiene, increased complaints, and even compliance violations. This confusion wastes time, causes frustration among staff or tenants, and can increase overall operational costs due to inefficiencies.

What should you do if cleaning services are not meeting the scope of work?

If cleaning standards aren’t being met, refer to your scope of work as the basis for addressing concerns. Communicate clearly with your vendor or internal team, document the issues, and use the agreed terms to guide corrective actions or renegotiations as needed.

What documentation should accompany a cleaning scope of work?

You should attach floor plans, area lists, cleaning checklists, and any regulatory or compliance references to your scope of work. This supporting documentation makes sure everyone understands the cleaning requirements and can verify that tasks are completed to the expected standards.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.