Janitorial Scope of Work Template – Free PDF Download

Janitorial scope of work template

Our janitorial scope of work template offers a ready-made structure for laying down cleaning duties, service frequencies, safety procedures, and inspection criteria for your facilities. Everyone, from in-house teams to subcontracted vendors, can then operate on clear expectations. Use it to agree on site-specific standards for commercial offices, schools, retail environments, or multi-site portfolios.

The demand for commercial cleaning services continues to rise worldwide, with the market projected to reach nearly $617 billion by 2030, according to Grand View Research. You can also check out our other related templates at Lumiform, including cleaning, building maintenance, or contractor scope of work templates.

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Preview of the template

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Facility Cleaning

Sweep and mop all hard surface floors

Vacuum all carpeted areas

Clean and disinfect all restroom fixtures and surfaces

Restock all paper and soap dispensers

Clean interior of all microwaves, refrigerators and small appliances

Dust all horizontal surfaces

Clean all entry glass and doors

Empty all trash receptacles and replace liners as needed

Clean and maintain break room area

Periodic Deep Cleaning

Shampoo all carpeted areas

Strip, clean and re-coat all hard surface floors

Clean all light fixtures and diffusers

Wash all interior and exterior windows

Supplies and Equipment

Provide all cleaning supplies and equipment

Ensure all supplies meet safety and health standards

Service Schedule

Indicate frequency of cleaning services (daily, weekly, monthly)

List any special cleaning requirements or schedules

Additional Notes

Provide any additional comments or special instructions

Frequently asked questions

What is the most effective way to document cleaning schedules for a janitorial contract?

The most effective approach is to use a detailed scope of work template that lists all areas to be cleaned, the frequency for each task, and responsible parties. This makes it easy for both management and contractors to reference schedules, reducing confusion and ensuring accountability.

How can I ensure that a janitorial vendor follows agreed cleaning standards?

Define clear expectations in your janitorial scope of work, specifying tasks, frequencies, and performance standards. Regular inspections and documented checklists help confirm tasks are done properly. You can also include criteria for quality audits and corrective actions if standards are not met.

How do you handle unique cleaning requirements for sensitive areas, like laboratories or food preparation zones?

For specialized areas, include dedicated sections in your janitorial scope of work that detail specific cleaning protocols, required PPE, chemical use, and frequency. It’s important to align your scope with industry regulations and provide training for staff or vendors as needed.

Who should review and approve updates to a janitorial scope of work template?

Typically, facility managers, building administrators, or compliance officers should review updates. Input from cleaning supervisors and health & safety personnel is also valuable to ensure the scope reflects current operational needs and regulatory requirements.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.