Templates
Corrective action report template

Corrective action report template

This template helps you document and track corrective measures for resolving non-conformities or issues in your processes.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
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Learn more
or Download template as PDF
Corrective action report template

This template helps you document and track corrective measures for resolving non-conformities or issues in your processes.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Improve your quality issue management with this corrective action report template. Rather than just documenting problems, this template walks you through identifying contributing factors, performing root cause analysis, assigning clear responsibilities, and validating that your solutions actually work.

According to The FDA Group, recurring problems often labeled as “human error” typically stem from underlying process or system weaknesses that remain uncorrected. Through this template, you’ll break the cycle of recurring issues by addressing their true causes, saving time and resources while maintaining consistent quality standards across your operations.

Related categories

Preview of the template
Entity
Issue Details
Incident Summary
Date of Incident
Reported By
Impacted Department
Root Cause Analysis
Root Cause
Contributing Factors
Corrective Action Plan
Corrective Action
Responsible Party
Target Completion Date
Status
Verification and Validation
Effectiveness Review
Lessons Learned

Frequently asked questions

How do I determine the true root cause in my corrective action report?

Start by gathering all relevant data about the incident. Ask “why” multiple times to dig beyond symptoms to underlying causes. Consider using techniques like the 5 Whys or fishbone diagrams to identify systemic issues rather than stopping at surface-level explanations like “operator error.”

What should I include in the “contributing factors” section of my corrective action report?

Document all conditions that enabled the problem to occur, such as environmental factors, equipment issues, procedural gaps, training deficiencies, or communication breakdowns. These aren’t the root cause but created circumstances where the issue could develop and should be addressed in your prevention strategy.

How can I write effective corrective actions that prevent recurrence?

Focus on addressing the identified root cause directly, not just the symptoms. Be specific about what changes will be implemented, who’s responsible, and how success will be measured. Ensure actions target system or process improvements rather than just retraining or reminding staff.

When should I close a corrective action report?

Only close your report after verifying that all corrective actions have been implemented AND validated for effectiveness. This means collecting evidence that the solution works and monitoring over time to ensure the problem doesn’t recur under similar conditions.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.