Templates
CQC mock inspection template

CQC mock inspection template

Conduct effective pre-audits with this template designed for documenting findings, identifying gaps, and improving compliance processes.

Use this template
or download pdf
CQC mock inspection template

Conduct effective pre-audits with this template designed for documenting findings, identifying gaps, and improving compliance processes.

Use this template
or download pdf

About the CQC mock inspection template

Preparing for a CQC (Care Quality Commission) inspection involves thorough checks and consistent documentation. A CQC mock inspection template helps managers and compliance teams conduct efficient pre-audits. This tool is designed to capture essential details, align with regulatory requirements, and make inspection preparation seamless for your entire team.

Identify compliance gaps with a CQC mock inspection template

The template is structured to cover key compliance areas. It includes predefined fields for critical inspection elements like service quality, staff performance, and facility conditions. With multiple response types—like text, checkboxes, and photo uploads—it adapts to your specific needs, helping you capture insights efficiently.

This template benefits you by simplifying the preparation process. Clear, customizable sections make it easy to tailor the template to your organization’s priorities. Whether you’re tracking progress or identifying areas for improvement, the organized layout allows you to maintain consistency across teams.

By using this template, you reduce the risk of missing crucial compliance points while saving time on repetitive tasks. It ensures your documentation remains accurate and actionable, so you can focus on driving improvements where they matter most.

How to use the CQC mock inspection template

Follow these steps to make the most of the template:

  1. Customize the template to fit your facility’s needs. Start by editing fields in the app to align with your operations, such as patient care, hygiene standards, or staff performance.
  2. Assign roles to team members for each inspection area. Use Lumiform’s role assignment feature to delegate sections like medication management or building safety to the right personnel. This keeps the process focused and collaborative.
  3. Conduct inspections on-site with mobile devices. Team members can input findings directly into the app, upload photos, and document discrepancies in real time. This reduces paperwork and keeps everything centralized.
  4. Track actionable insights from your inspection results. Use analytics features to pinpoint compliance gaps and assign follow-up tasks. By creating action items, you can resolve issues quickly and improve readiness for official inspections.
  5. Review and refine regularly. Schedule routine mock inspections to evaluate progress and update the template as regulations or organizational needs evolve. This keeps your system dynamic and effective.

Download Lumiform’s CQC mock inspection template today

Take charge of your compliance processes with this CQC template. Designed for thorough inspections, it offers customizable fields for key areas like service quality, safety checks, and documentation accuracy. Capture essential insights with ease while keeping your team on track with clear, structured workflows.

Categories

  • Risk management and compliance templates
  • Health care templates
  • Quality assurance templates
Preview of the template
Page 1
Policies & Procedures
Are all policies and procedures up to date and reviewed annually?
Are all policies accessible to staff?
Do policies cover all required areas (e.g. safeguarding, complaints, health and safety)?
Staff Training
Have all staff received mandatory training (e.g. safeguarding, moving and handling, infection control)?
Are training records up to date and filed appropriately?
Do staff receive regular supervision and annual appraisals?
Safeguarding
Are there clear safeguarding policies and procedures in place?
Have all staff completed safeguarding training?
Are safeguarding concerns recorded and reported appropriately?
Care Planning
Are care plans person-centred and reviewed regularly?
Do care plans include input from the individual and their family/representatives?
Are risks and required actions clearly documented in care plans?
Medication Management
Are there clear medication management policies and procedures?
Are medication storage and administration records accurate and up to date?
Have all staff involved in medication management received appropriate training?
Environment & Equipment
Is the environment clean, well-maintained and free from hazards?
Is specialist equipment (e.g. hoists, beds) in good working order and serviced regularly?
Are there sufficient supplies of personal protective equipment (PPE) available?
Complaints & Feedback
Is there a clear complaints policy and procedure in place?
Are complaints recorded, investigated and responded to appropriately?
Is there evidence of learning and improvements made from complaints?

Frequently asked questions

What are common areas where organizations fail CQC inspections?

Organizations often fail CQC inspections due to gaps in documentation, such as missing care plans or incomplete risk assessments. Another common issue is inadequate staff training, which can lead to inconsistent practices. Hygiene and safety standards, including infection control, are also frequent pain points.

How do I prepare staff for a CQC mock inspection?

Preparing staff involves clear communication and practice. Brief your team on what the inspection will cover and explain the importance of accurate documentation and consistent standards. Conduct practice runs in real-life scenarios to familiarize staff with expectations, then give constructive feedback after these exercises.

What should I include in a CQC mock inspection report?

A comprehensive report should document all findings, including strengths and areas for improvement. Cover key aspects such as staff performance, safety protocols, and equipment safety. Include detailed notes, photos, and suggested actions for addressing compliance gaps. Focus on actionable insights that can be used to drive improvements before the official inspection.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.