Templates
Fleet safety program template

Fleet safety program template

Create a clear and professional safety process across your fleet with this template. It helps you organize inspections, driver checks, and accident reporting consistently.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Fleet safety program template

Create a clear and professional safety process across your fleet with this template. It helps you organize inspections, driver checks, and accident reporting consistently.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Need to develop a robust fleet safety program but don’t know where to start? This fleet safety program template delivers a complete framework covering driver selection, training documentation, vehicle inspection checklists, and accident investigation procedures. Instead of spending weeks researching regulations and best practices, you can implement a proven system that addresses the most common fleet safety challenges.

When transportation companies implement comprehensive safety programs, they typically see a 20-40% reduction in preventable accidents and associated costs. The template’s modular design allows you to focus on your specific risk areas while ensuring you don’t miss critical safety elements that could leave your company vulnerable.

Related categories

Preview of the template
Entity
Page 1
Fleet Overview
Total number of vehicles in the fleet
Average age of vehicles
Percentage of vehicles under warranty
Percentage of vehicles with telematics systems
Driver Information
Total number of drivers
Percentage of drivers with valid licenses
Percentage of drivers with driving violations in the past 3 years
Percentage of drivers with defensive driving training
Safety Policies & Procedures
Does the company have a written fleet safety policy?
Are all drivers provided a copy of the fleet safety policy?
Does the company conduct regular safety meetings with drivers?
Are vehicle inspections conducted regularly?
Accident Reporting & Investigation
Does the company have a documented accident reporting procedure?
Are all accidents, including minor ones, reported and investigated?
Does the company analyze accident data to identify trends and implement corrective actions?
Driver Training & Monitoring
Are new drivers provided comprehensive training before being allowed to operate a company vehicle?
Does the company conduct regular driver training and refresher courses?
Does the company monitor driver behavior (e.g., speeding, harsh braking) using telematics or other methods?
Vehicle Maintenance & Inspection
Does the company have a preventive maintenance program for its vehicles?
Are pre-trip and post-trip vehicle inspections conducted?
Are vehicle maintenance records kept and reviewed regularly?
Emergency Preparedness
Does the company have an emergency response plan for vehicle-related incidents?
Are drivers trained on the emergency response plan and procedures?
Are emergency supplies (e.g., first aid kit, fire extinguisher) available in all company vehicles?

Frequently asked questions

How can this fleet safety program template help reduce insurance costs?

Insurance companies value documented safety programs that demonstrate your commitment to risk reduction. This template helps you organize evidence of driver screening, regular training, vehicle maintenance, and accident investigation procedures—all factors insurers consider when determining premiums. Many fleets see significant insurance savings after implementing structured safety programs.

How should I introduce this fleet safety program to my drivers to ensure buy-in?

Present the program as a tool to protect drivers rather than restrict them. Highlight sections that address their common concerns, involve experienced drivers in customizing certain elements, and explain how the program will make their jobs safer. The template includes communication tools and rollout strategies to help gain driver acceptance and participation.

How do I implement an effective accident response procedure using this fleet safety program template?

Customize the accident response section to include clear reporting chains, documentation requirements, and investigation procedures. Train all drivers on these protocols before incidents occur, equip vehicles with accident kits containing necessary forms, and establish a review process to analyze incident data and identify preventable factors for continuous improvement.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.