Templates
Fleet vehicle safety checklist

Fleet vehicle safety checklist

Stay on top of inspections with a detailed template that covers every step—before, during, and after vehicle operation. It gives you a reliable way to document safety checks.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Fleet vehicle safety checklist

Stay on top of inspections with a detailed template that covers every step—before, during, and after vehicle operation. It gives you a reliable way to document safety checks.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

We created this fleet vehicle safety checklist to transform how you manage vehicle inspections across your operations. Unlike generic maintenance forms, this template focuses specifically on safety-critical components that prevent accidents and protect drivers. The checklist covers exterior inspections (lights, tires, mirrors), interior safety features (seatbelts, controls, emergency equipment), and mechanical systems that affect safe operation.

About 20% of all fleet vehicle accidents are caused by poor road conditions, such as potholes and debris, and poor road design (think sharp turns or lack of signage) accounts for around 15% of crashes. By implementing this digital checklist, you eliminate the inconsistency of paper forms while creating a documented safety record that demonstrates your commitment to compliance and driver protection.

Related categories

Preview of the template
Entity
Page 1
Pre-Drive Inspection
Are all lights (headlights, taillights, turn signals) functioning properly?
Are the tires properly inflated and in good condition?
Do all mirrors provide a clear, unobstructed view?
Is the windshield and all windows clean and free of cracks or damage?
Are all gauges, controls, and dashboard lights functioning properly?
Is the vehicle free of any fluid leaks?
Is the horn functioning properly?
Are the wipers and washers operational?
Is the vehicle free of any visible damage?
During Operation
Does the driver wear a seatbelt at all times?
Is the driver alert and free of any impairment?
Are all passengers wearing seatbelts?
Is the driver obeying all traffic laws and regulations?
Is the driver maintaining a safe following distance?
Is the driver avoiding distractions and focused on the road?
Is the driver adjusting their speed to match the current driving conditions?
Post-Drive Inspection
Is the vehicle free of any new damage or issues?
Have any maintenance needs been identified?
Have all items used during the trip been properly stowed and secured?
Have any incidents or near-misses been reported?
Has the vehicle been refueled as needed?
Have the keys been properly secured?

Frequently asked questions

What should I include in my fleet vehicle safety checklist that I might be overlooking?

Beyond obvious items like brakes and lights, include checks for emergency equipment (first aid kits, fire extinguishers), fluid leaks under the vehicle, tire tread depth measurements, and seatbelt functionality. Also add verification of required documentation (insurance, registration) and inspection of safety-critical electronics like backup cameras and collision warning systems.

How often should fleet vehicle safety inspections be performed?

Conduct comprehensive safety inspections at least weekly for regularly used vehicles, with brief daily pre-trip checks focusing on critical items like lights, brakes, and tires. Increase frequency for vehicles operating in harsh conditions or carrying hazardous materials. Always perform inspections after maintenance work and before long trips to ensure roadworthiness.

How can I ensure drivers actually complete the safety checklist properly?

Use digital checklists that require photo verification of critical components and timestamp completion. Implement random spot checks by supervisors to validate inspection quality. Create accountability by linking driver performance reviews to inspection compliance. Most importantly, foster a safety culture by explaining how thorough inspections directly protect drivers themselves.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.