Commercial Fleet Safety Program Template | Free PDF

Templates

Commercial fleet safety program template

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.

Customize this template or build your own
Fill out templates via mobile app
Assign and track corrective actions
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.

Customize this template or build your own
Fill out templates via mobile app
Assign and track corrective actions
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

Protect your drivers and vehicles with our commercial fleet safety program template—a complete framework for establishing safety protocols that meet DOT and FMCSA requirements. This template includes sections for driver qualification criteria, vehicle maintenance schedules, and incident reporting procedures that you can customize to your specific operational needs.

When a safety incident occurs, having documented procedures already in place allows your team to respond quickly and consistently. The template addresses critical safety concerns in an industry where proper protocols are essential, helping you avoid being among the thousands of companies facing preventable fleet accidents each year.

Related categories

Preview of the template

Entity

Page 1

Fleet Safety Policies

Does the company have a written fleet safety policy?

Does the policy outline driver safety requirements and expectations?

Does the policy include procedures for vehicle selection, inspection, and maintenance?

Does the policy address accident reporting and investigation?

Does the policy include driver training and evaluation requirements?

Driver Qualifications

Are motor vehicle records (MVRs) checked for all drivers prior to hire?

Is there a minimum acceptable driving record criteria for employment?

Are MVRs checked for all drivers at least annually?

Are drivers required to report all citations and accidents, regardless of fault?

Are drivers trained on defensive driving techniques?

Vehicle Maintenance

Is there a comprehensive preventive maintenance program for all fleet vehicles?

Are maintenance records kept for each vehicle?

Are pre-trip and post-trip inspections required for all drivers?

Are safety-related repairs addressed promptly?

Are vehicles equipped with first aid kits, fire extinguishers, and other safety equipment?

Accident Reporting and Investigation

Are all accidents, regardless of severity, reported to a designated safety officer?

Are accident reports completed for each incident?

Are root causes of accidents investigated and documented?

Are corrective actions identified and implemented to prevent future incidents?

Are accident trends analyzed to identify areas for improvement?

Driver Training and Evaluation

Are all new drivers provided comprehensive training on safe driving practices?

Is ongoing driver training provided on a regular basis?

Are drivers' skills and performance evaluated on a regular basis?

Are drivers recognized for safe driving behavior?

Are disciplinary actions taken for unsafe driving behavior?

Frequently asked questions

What are the essential components of a commercial fleet safety program template?

A comprehensive fleet safety program template should include driver qualification criteria, vehicle maintenance schedules, safety training protocols, accident reporting procedures, and compliance documentation. Your template should also incorporate risk assessment tools and performance metrics to track safety improvements over time and identify areas needing attention.

How do I customize a commercial fleet safety program template for my specific fleet size?

Begin by assessing your fleet’s unique operational needs and risk factors. For smaller fleets, focus on core elements like driver qualification and vehicle maintenance. Larger fleets may require additional sections for specialized vehicles or geographic-specific regulations. Adjust the document depth based on your administrative resources while maintaining all compliance requirements.

How can a commercial fleet safety program checklist help reduce insurance costs?

A well-documented safety program demonstrates to insurers your commitment to risk management, potentially qualifying you for lower premiums. Insurance companies value comprehensive driver qualification processes, regular vehicle maintenance schedules, and incident investigation procedures. Document your safety metrics and improvement trends to strengthen your position during insurance negotiations.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.