Templates
Housing quality standards report template

Housing quality standards report template

Use this free inspection form to streamline the HQS process from every space used for living and halls, all secondary rooms, heating and plumbing, and general health and safety

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Housing quality standards report template

Use this free inspection form to streamline the HQS process from every space used for living and halls, all secondary rooms, heating and plumbing, and general health and safety

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Our Housing Quality Standards (HQS) report template helps you conduct thorough HUD-compliant inspections with precision and confidence. This comprehensive tool covers all 13 HQS performance requirements—from sanitary facilities to smoke detectors—ensuring you document every critical aspect of residential safety and habitability. According to a 2018 investigation by the Southern Illinoisan, HUD inspections frequently passed apartments with serious health hazards including rats, roaches, and toxic mold.

This template prevents such oversights by guiding you through each inspection point systematically, helping property managers avoid compliance issues while providing tenants with truly safe housing. When inspection failures lead to funding cuts or legal troubles, this structured reporting format proves invaluable for documenting remediation efforts and maintaining compliance.

Related categories

Preview of the template
Requirements
Name of family
Tenant ID Number
Date of Request (mm/dd/yyyy)
Inspector name
Living Room
Living Room Present
Electricity
Electrical Hazards
Security
Window Condition
Celling Condition
Wall Condition
Floor Condition
Lead-Based Paint
Are all the painted surfaces free of deteriorated paint?
Kitchen
Kitchen Area Present
Electricity
Electrical Hazards
Security
Window Condition
Ceiling Condition
Wall Condition
Floor Condition
Stove or Range with Oven
Refrigerator
Sink
Space for Storage, Preparation, and Serving of Food
Lead-Based Paint
Are the painted surfaces free of deteriorated paint?
Bathroom
Bathroom Present
Electricity
Electrical Hazards
Security
Window Condition
Ceiling Condition
Wall Condition
Floor Condition
Flush Toilet in Enclosed Room in Unit
Fixed Wash Basin or Lavatory in Unit
Tub or Shower in Unit
Ventilation
Lead-Based Paint
Are the painted surfaces free of deteriorated paint?
Other Rooms Used For Living and Halls
Room Code and Room Location
Electricity/Illumination
Electrical Hazards
Security
Window Condition
Lead-Based Paint
Are all painted surfaces free of deteriorated paint?
Ceiling Condition
Wall Condition
Floor Condition
Other Rooms Used For Living and Halls
Room Code and Room Location
Electricity/Illumination
Electrical Hazards
Security
Window Condition
Wall Condition
Ceiling Condition
Floor Condition
Lead-Based Paint
Are all painted surfaces free of deteriorated paint?
All Secondary Rooms (Rooms not used for Living)
Security
Electrical Hazards
Other Potentially Hazardous Features in these Rooms
Building Exterior
Condition of Foundation
Condition of Stairs, Rails, and Porches
Condition of Roof/Gutters
Condition of Exterior Surfaces
Condition of Chimney
Manufactured Home: Tie Downs
Are all painted surfaces free of deteriorated paint?
Lead Paint: Exterior Surfaces
Heating and Plumbing
Adequacy of Heating Equipment
Safety of Heating Equipment
Ventilation/Cooling
Water Heater
Approvable Water Supply
Plumbing
Sewer Connection
General Health and Safety
Access to Unit
Fire Exits
Evidence of Infestation
Garbage and Debris
Refuse Disposal
Interior Stairs and Commom Halls
Other Interior Hazards
Elevators
Inspection Summary/Comments
Tenant ID Number
Inspection
Date of inspection
Comments
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Frequently asked questions

What specific areas does the Housing Quality Standards (HQS) report template cover?

The template covers all 13 HQS performance requirements: sanitary facilities; food preparation and refuse disposal; space and security; thermal environment; illumination and electricity; structure and materials; interior air quality; water supply; lead-based paint; access; site and neighborhood; sanitary conditions; and smoke detectors. Each section includes specific inspection criteria and space to document findings.

How can this template help prevent funding issues with HUD?

This template creates a comprehensive record of your inspection process, documenting both compliance and remediation efforts. By systematically addressing all HQS requirements and maintaining proper documentation of inspections and follow-ups, you demonstrate due diligence to HUD reviewers, reducing the risk of funding penalties or administrative sanctions during compliance audits.

Who is responsible for completing the housing quality standards report?

Housing authority staff, certified HQS inspectors, or trained property management personnel typically complete HQS reports. The template is designed for anyone responsible for ensuring rental units meet federal housing standards, particularly for properties participating in Section 8/Housing Choice Voucher programs or other HUD-subsidized housing initiatives.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.