HQS Inspection Form Template - Free Customizable PDF

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HQS inspection form

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Use this template with Lumiform

Customize this template or build your own
Fill out templates via mobile app
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

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The HQS inspection form helps you ensure rental properties meet Housing Quality Standards required by HUD for housing assistance programs. This comprehensive checklist covers all inspection points from living rooms to building exteriors, helping you identify and address potential violations before official inspections.

You’ll avoid delays in housing assistance payments due to failed inspections, as HUD reports that over 30% of initial HQS inspections fail due to preventable issues. We created this template to help you prepare units systematically, document compliance, and maintain your properties according to federal standards.

Related categories

Preview of the template

Page 1

Property Identification

Property Address

City

State

Zip Code

Tenant Name

Sanitary Facilities

Is there a flush toilet in proper operating condition?

Is there a fixed basin with hot and cold running water?

Is there a tub or shower with hot and cold running water?

Are all required sanitary facilities in proper operating condition?

Are all sanitary facilities, facilities in a clean and sanitary condition?

Food Preparation and Refuse Disposal

Is there a Kitchen?

Is there a sink with hot and cold running water?

Is there a refrigerator of appropriate size?

Is there a stove or range, and oven of appropriate size?

Is kitchen equipment in proper operating condition?

Is there a suitable place to store and prepare food?

Are all required facilities for food preparation and storage present?

Is there an acceptable trash disposal system?

Space and Security

Is there at least one living room or combination living room/dining area?

Is there at least one bedroom or living/sleeping room for every two persons?

Is there at least 150 sq. ft. of living space for the first occupant and at least 100 sq. ft. for each additional occupant?

Is there a safe and working second means of exit?

Are all windows and doors that are accessible from the outside lockable?

Thermal Environment

Is there a safe system for heating the unit?

Is the heating equipment capable of providing adequate heat?

Are there any unvented room heaters or open flame space heaters?

Illumination and Electricity

Is there at least one window in the living room and in each sleeping room?

Are all rooms used for living have a means of natural or artificial illumination?

Does each room used for living have at least two electrical outlets or one outlet and one permanent light fixture?

Is the electrical system safe with no obvious hazards?

Structure and Materials

Is the structure sound and free from hazards?

Is the interior free from any evidence of infestation of rodents or insects?

Is the roof weather tight?

Are the exterior surfaces sound and weather tight?

Are the walls, ceilings, and floors sound and in good condition?

Are the stairs, rails, and porches sound and free from hazards?

Interior Air Quality

Is there proper ventilation and air circulation in the unit?

Is there any evidence of mold or mildew?

Water Supply

Is there an adequate source of potable water?

Is the water free from contamination?

Lead-Based Paint

Was the unit built before 1978?

Is there a child under 6 years old in the household?

Has the unit been tested for lead-based paint?

If yes, does the unit contain lead-based paint hazards?

Frequently asked questions

What are the most common reasons HQS inspections fail?

The most common HQS inspection failures include non-functioning smoke detectors, electrical hazards like missing outlet covers, windows that don’t stay open on their own, leaking plumbing, and peeling paint in pre-1978 buildings where children under six reside. Addressing these specific issues before your inspection can significantly increase your pass rate.

How often are HQS inspections required for rental properties?

HUD requires initial HQS inspections before a housing assistance contract begins and at least annually thereafter. Some housing authorities conduct inspections more frequently based on property history or special programs. Additionally, special inspections may be triggered by tenant complaints or quality control measures implemented by the housing authority.

What areas of my property will be examined during an HQS inspection?

HQS inspections examine every habitable room including living rooms, kitchens, bathrooms, and bedrooms. Inspectors also check building exteriors, common areas, heating and plumbing systems, and general health and safety conditions. The inspection covers structural integrity, electrical safety, sanitation, and security features throughout the property.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.