Preventive maintenance log template

First, identify your most critical equipment—those with the highest failure impact or safety concerns. Schedule maintenance for these assets first, then work down your priority list. Consider both manufacturer recommendations and your own equipment history when determining frequency. Remember that consistency matters more than perfection when building your maintenance routine.

Update your log consistently with detailed entries for every maintenance activity. Document all inspection dates, findings, corrective actions, and verification steps. When auditors review your records, they’ll see a chronological history showing your commitment to maintenance standards. This organized documentation significantly reduces audit stress and helps avoid compliance penalties.

Include all maintenance activities, no matter how small. Minor tasks often provide early warning signs of developing issues. A pattern of small adjustments might indicate an underlying problem that needs addressing. Complete documentation also aids in training new staff and ensuring consistency in maintenance practices across your team.