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Restaurant inspection checklist

Restaurant inspection checklist

Conduct a thorough restaurant inspection process with this customizable checklist, which supports you in keeping your dining areas, kitchens, and staff procedures in check.

Use this template
or download pdf
Restaurant inspection checklist

Conduct a thorough restaurant inspection process with this customizable checklist, which supports you in keeping your dining areas, kitchens, and staff procedures in check.

Use this template
or download pdf

About the Restaurant inspection checklist

Operating a restaurant involves so many tasks and responsibilities, including food preparation and compliance with health protocols, so it’s important to have a structured way of assessing every corner of the business. The restaurant inspection checklist offers you a comprehensive tool for streamlining your inspection process.

Whether you run a small café or manage a large dining chain, this template provides a clear, efficient way to document compliance and ensure high operational standards. From the cleanliness of restrooms to proper food handling, it empowers you to conduct thorough inspections with ease.

Key elements of the restaurant inspection checklist

This restaurant inspection checklist captures essential details for maintaining safety and hygiene standards. Here are its main sections:

  1. Facility exterior – This section ensures the first impression of your restaurant is positive. It covers everything from the condition of parking lots to outdoor dining spaces. Clean, hazard-free environments not only create a welcoming atmosphere but also prevent accidents or liabilities.
  2. Dining room cleanliness – From tables to lighting, the dining area needs to be spotless and functional. A well-maintained dining room enhances customer experience and reflects the overall quality of your service.
  3. Food preparation areas – This section focuses on kitchen hygiene and food safety. Proper handwashing stations, sanitized surfaces, and correct food storage practices are essential in preventing cross-contamination.
  4. Restrooms – Clean, well-stocked restrooms are critical for both customer satisfaction and maintaining hygiene standards. A restroom that’s consistently maintained can boost your restaurant’s reputation, while the opposite leads to negative reviews.
  5. Employee areas – Staff hygiene and well-being are equally important to ensure a safe environment. This section focuses on locker rooms, break areas, and personal hygiene policies. Keeping these spaces organized and clean contributes to better staff morale and overall safety compliance.

How to customize the restaurant inspection checklist

You can adapt the restaurant inspection checklist to reflect the unique needs of your restaurant.

Feel free to add food safety guidelines that reflect the regulations set by your local health authority. These might include specific temperature ranges for storing perishable items or rules about allergen labeling. By doing this, your checklist will support you in remaining compliant with local health standards.

You can also enable additional comments or follow-up actions within the checklist. This allows inspectors or managers to give feedback on areas that may need further attention, such as a note to repair a malfunctioning refrigerator or follow up on staff training. These action points can then be tracked over time.

If you manage multiple locations, you can scale the checklist to cover inspections across different branches. For example, you might create location-specific sections based on the layout or equipment of each restaurant.

Download Lumiform’s restaurant inspection checklist now

Make your next inspection thorough and systematic with this restaurant inspection checklist. It aids you in focusing on the details that matter most—such as hygiene, food safety, and employee procedures—giving you a structured way to manage inspections without missing a step. Use it to stay organized, making every inspection more efficient while giving your staff clear guidance.

Related categories

  • Health and safety management templates
  • Hospitality templates
  • Food safety templates
  • Quality assurance templates
  • Safety templates
Preview of the template
Page 1
Facility Exterior
Parking lot and entrance free of debris/hazards
Building exterior in good condition
Outdoor dining area clean and organized
Proper signage and address visible
Dumpsters/garbage area clean and secured
Dining Room
Tables, chairs, floors clean and in good repair
Menus free of damage/stains
Lighting adequate and functioning
Ventilation/airflow adequate
Overall cleanliness and organization
Food Preparation
Handwashing sinks properly stocked and accessible
Food contact surfaces clean and sanitized
Proper food storage temperatures maintained
Cross-contamination prevention practices in place
Staff following safe food handling procedures
Restrooms
Toilets, sinks, floors clean and in working order
Soap, paper towels, and hand dryers available
Ventilation adequate
Trash cans emptied and clean
Employee Areas
Locker rooms/areas clean and organized
Break rooms/areas clean and stocked
Staff adhering to personal hygiene policies
First aid kit and fire extinguisher accessible

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Hospitality management: Key skills and careersHow To Achieve Commercial Kitchen HygieneEverything you need to create effective inspection checklists with Lumiform
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Template collections

See comprehensive collections of best practice templates related to this topic.

27 free restaurant checklists3 Free Restaurant SOP Templates4 free restaurant audit checklists
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Restaurant inspection app for more compliance, food safety and qualityHospitality management softwareFood safety software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

5 reasons workflow automation improves food safetyHow to evaluate compliance measuresUsing technology to improve hospitality management5 ways to achieve continuous improvement in your hospitality business

Frequently asked questions

What should I look for during a restaurant inspection?

Focus on cleanliness, food safety practices, and employee hygiene. Inspect high-risk areas like food preparation surfaces, refrigeration units, and storage areas. Check that all equipment is clean and functioning properly, and verify that food is stored at the correct temperatures. Reviewing staff compliance with handwashing and hygiene policies is also crucial.

What happens if a restaurant fails an inspection?

If a restaurant fails an inspection, it may face fines, mandatory re-inspections, or even temporary closure, depending on the severity of the violations. The restaurant will be given a chance to correct the issues and may need to submit proof of corrective actions or undergo another inspection to reopen or avoid further penalties.

How can I prepare my staff for a restaurant inspection?

To prepare your staff, conduct regular in-house inspections and training sessions that emphasize cleanliness, food safety, and proper procedures. Make sure everyone understands their role in maintaining compliance, from proper handwashing to safe food storage. Encourage them to ask questions or raise concerns so that you can address any gaps before an official inspection.

What are the most common violations during restaurant inspections?

Common violations include improper food storage temperatures, cross-contamination risks, unsanitary food prep areas, and lack of employee handwashing. Other frequent issues involve faulty refrigeration, dirty equipment, and improper labeling of allergens or expiration dates. Regular checks of these areas can help avoid these common pitfalls during inspections.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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