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Van maintenance checklist

Van maintenance checklist

Use this van maintenance checklist to track essential inspections, document findings, and address issues proactively.

Use this template
or download pdf
Van maintenance checklist

Use this van maintenance checklist to track essential inspections, document findings, and address issues proactively.

Use this template
or download pdf

About the Van maintenance checklist

A van maintenance checklist outlines the essential tasks and inspections for keeping your vans in top condition. Drivers, mechanics, and other team members use this tool to perform regular maintenance that extends the vehicle’s life and prevents costly breakdowns. By tracking key details from engine oil levels to tire pressure, you can verify if every van in your fleet is reliable and road-ready.

A step-by-step guide to using the van maintenance checklist

Here’s how to use this template to create a consistent process for maintenance:

  1. Customize the checklist to fit your needs. Add or remove inspection items based on your fleet’s unique requirements. For example, include checks for specialized equipment if your vans have refrigeration units or specific features.
  2. Conduct inspections at regular intervals. Decide on a schedule for inspections, depending on how your vans are used. Use the checklist to document the van’s condition, from tire pressure to warning lights, so you can assess all important areas.
  3. Document findings thoroughly. Record responses directly in the template. Add photos, comments, and signatures to make it clear what issues team members identified and what actions they took. With detailed records, you can track recurring problems and improve accountability.
  4. Assign maintenance tasks immediately. If the checklist reveals issues, assign action items within the Lumiform app to the appropriate team member. This speeds up repairs and minimizes vehicle downtime.
  5. Track and analyze data. Use the app to monitor trends, like recurring issues with certain vehicles. This helps you optimize your maintenance schedule and make informed decisions about repairs or replacements.

Why you should use a van maintenance checklist

Using a van maintenance checklist takes the guesswork out of routine inspections and helps you cover every detail. By standardizing the process, you reduce the risk of overlooked issues that could lead to costly repairs or unsafe vehicles. The checklist aids you in streamlining inspections, making it easier to track the condition of your vans over time.

With the template, you also create a clear record of maintenance, which is invaluable for fleet management. Use it to identify recurring problems, plan proactive repairs, and demonstrate compliance with safety regulations. Since you’re organizing the information in one place, you save time and boost efficiency, whether you’re managing a single van or an entire fleet.

Download Lumiform’s van maintenance checklist today

Make your maintenance routine faster, smoother, and more reliable with this customizable checklist. Track inspections, document findings, and assign tasks—all in one organized format. This template is designed to keep your fleet running safely and efficiently, so you can focus on growing your business.

Related categories

  • Operational excellence templates
  • Logistics and transportation templates
  • Maintenance templates
Preview of the template
General information
Identification
Van Model
Registration Number
Current Mileage
Next Service Due
Documentation
Interior
Is the air conditioning & heating working?
Are the windows operating as normal?
Does the central locking work as normal and securing the vehicle?
Do the seatbelts operate correctly?
Are The Interior Lights Working?
Are mirrors adjusted correctly?
Is the dashboard free of warning lights?
Engine Compartment
Does the windscreen washer work effectively?
Is the engine oil level above the minimum?
Is the coolant above the minimum?
Is the battery operating effectively and starting the van?
Exterior
Are the windows and windscreen in good condition and free of cracks?
Are the windscreen wipers working effectively and clearing the windscreen?
Are the headlights operating effectively?
Are the rear lights & brake lights working?
Are the tyres in a good working condition with no bulges or splits?
What's the front left tyre pressure?
What's the front left tyre depth?
What's the front right tyre pressure?
What's the front right tyre depth?
What's the rear left tire pressure?
What's the rear left tire depth?
What's the rear right tire pressure?
What's the rear right tire depth?
Is the horn working effectively?
Is your health & safety bag fully stocked & ready for use?
Are the wheels fitted securely?
Is the exhaust system rattling or blowing?
Are the indicators operating as normal?
Has the exterior van been cleaned?
Additional comments/observation
Observation
Add observations/comments here
Body Work Damage
If there is body work damage, please upload a picture
Picture or damage
Confirmation
I hereby certify that all information is accurate and that an actual inspection was conducted.
Auditor's Name & Signature
Auditor's Signature
This template was downloaded 11 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Commercial vehicle maintenance: The ultimate guide for transporters and fleet managersVehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driver
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Template collections

See comprehensive collections of best practice templates related to this topic.

4 free vehicle pre start checklists10 free vehicle maintenance checklistsBest 15 free vehicle inspection forms
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Vehicle Inspection AppVehicle maintenance softwarePre-Trip Inspection App for Drivers
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key Features4 types of predictive maintenance for your businessMaintenance: best practices and benefitsRoad Safety: A Guide to Responsible and Safe Driving

Frequently asked questions

What are some common signs that a van needs maintenance?

Unusual noises, like squealing brakes or grinding sounds, often indicate worn-out components. Sudden changes in handling, such as pulling to one side, might mean alignment or suspension issues. Don’t ignore dashboard warning lights, as they often point to problems with the engine, battery, or other key systems.

How can I prolong the lifespan of a van battery?

Check the battery terminals regularly for corrosion and clean them if needed. Avoid leaving electronics, like lights or chargers, running when the engine is off. Make sure the battery is properly secured to prevent vibrations, and test its charge every few months. If possible, park in shaded or covered areas to minimize heat damage.

What maintenance tasks should drivers perform before a long trip?

Inspect the oil and coolant levels and top them off if necessary. Check tire pressure and tread, as well as all lights, including headlights, brake lights, and indicators. It’s also wise to verify that the spare tire and tools, such as a jack and lug wrench, are in the van and ready to use.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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