Weekly Van Check Form - Free Template

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Weekly van check form template

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Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.

Customize this template or build your own
Fill out templates via mobile app
Assign and track corrective actions
Get reports and analyse your data

Prices start from ░░░ per month

Book a demo

Learn more

Keep your delivery operations running smoothly with this weekly van check form template that identifies potential mechanical issues. From exterior conditions and tire wear to fluid levels and battery health, this template ensures no critical safety element goes unchecked.

Based on recent studies, show that mechanical failures are the leading vehicle defects contributing to crashes. By documenting these weekly inspections, you create accountability within your team while simultaneously reducing maintenance costs and minimizing the risk of roadside breakdowns, which can delay deliveries and damage customer relationships.

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Preview of the template

Weekly Van Check

Which van will be checked?

What is the vehicle mileage?

Is there any noticeable problems?

Add photos

Comments

Are all lights functioning correctly?

Are all tires withing wear limits and no signs or punctures, slashes or uneven wear?

Is the exterior clean and dent free?

Are the number plates clean and visible?

Are fluid levels correct? (oil, coolant, brake fluid and screen wash)

Is the window screen in suitable condition?

Are the window wipers functioning correctly and clearing vision?

Are there any warning lights displayed?

Are there any noises or vibrations that are unusual?

Is the fuel card present and has any fuel receipts been handed in?

Is there a spare wheel present, fit for purpose and at correct pressure?

Is the engine oil at correct level?

Is the coolant level at correct level?

Is the bbrake/ clutch fluid at correct level?

Is the power steering fluid at correct level?

Is the battery in suitable condition no signs or fluid leak and enough to run vehicle?

Is there any signs of oil/ water/ fluid leaks?

Confirmation

Comments/ Recommendations

Inspector's Name

Inspector's Signature

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Frequently asked questions

What should I do when the weekly van check reveals a potential issue?

Address issues based on severity. For safety-critical problems like brake issues or tire damage, immediately remove the vehicle from service. For minor concerns, schedule maintenance at the earliest convenience. Document all identified issues and resolutions in your maintenance records. This creates accountability and helps track recurring problems that might indicate larger underlying issues.

How do I train new drivers to properly complete the weekly van check form?

Start with a hands-on demonstration showing exactly what to look for in each inspection point. Create a quick reference guide with photos of what normal vs. problematic conditions look like. Have new drivers shadow experienced staff during checks, then observe them completing the form independently. Emphasize that thorough inspections protect both their safety and job security.

How can I use the data from weekly van checks to improve our fleet management?

Analyze completed forms with Lumiform to identify patterns like recurring issues with specific vehicles or components. Use this data to adjust maintenance schedules, inform replacement decisions, and justify preventive repairs. Track completion rates to ensure compliance and consider implementing a scoring system that rewards drivers who consistently identify legitimate issues before they cause breakdowns.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.