Templates
Weekly van inspection checklist

Weekly van inspection checklist

This is a weekly form covering exterior, mechanical, electrical, and safety checks so you can prevent breakdowns and improve compliance.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Weekly van inspection checklist

This is a weekly form covering exterior, mechanical, electrical, and safety checks so you can prevent breakdowns and improve compliance.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

A weekly van inspection checklist is crucial for ensuring vehicle safety and compliance while avoiding breakdowns. This form goes over exterior checks, under-hood inspections, interior safety features, electrical systems, and required safety equipment.

In many countries, drivers must record at least one pre-trip inspection daily, and knowing how to do this is required for obtaining a commercial driver’s license (CDL), having a standardized process is crucial. Instead of your company experiencing breakdowns that potentially disrupt service schedules, having a systematic weekly inspection process helps you address issues before they escalate and reduce vehicle downtime.

Related categories

Preview of the template
Weekly Van Inspection
General information
Date
Van Model
Manufacturer
Model Year
Last six digits of vin#
Agency vehicle #
Manufacture's recommended service interval in miles
Maintenance due within 500 mile
Maintenance past due
Inspect and check each item below
Vehicle Exterior
Signs of leaks under vehicle
Tires inflated
Windows and mirrors clean
Doors/close
Under hood
Oil level
Windshield washer fluid
Hoses, dripping fluids, cracked or leaking
Belts not frayed or cracked
Vehicle Interior
Clean interior
Floor free of hazards
Seat belts in good condition
Adjust mirror
Check breaks
Heater (Spring - Winter - Fall)
A/C (Spring - Summer - Fall)
Defrosting system
Adequate Fuel
Any warning lights on
Two-way communication
Doors locking
Brakes
Electrical
Turn Signals:
Front Left
Front Right
High beams
Low beams
Back up alarm, if equipped
Electrical Continued
Emergency flashers
Horn
Windshield wipers
Brakes
Checked by another person or by mirror
Brake lights
Backup lights
Rear left turn signal
Rear right turn signal
Safety Equipment
Reflective triangles or flares
First aid kit
Fire extinguisher
Biohazard kit
Vehicle accident package
Vehicle insurance card
Seatbelt cutter
Check only if the agency requires a daily check
Coolant level
Brake fluid
Transmission fluid
Power steering fluid
Corrosion on battery
Confirmation
Driver's name
Driver's signature
This template was downloaded 19 times

Frequently asked questions

What should I do if I find an issue during my weekly van inspection?

Document the problem immediately in the checklist, take photos if possible, and notify your supervisor or fleet manager. Rate the severity to determine if the vehicle needs immediate service or can continue operating until scheduled maintenance. Always prioritize safety—if the issue affects vehicle operation or safety, take the van out of service until repairs are completed.

How do I properly document the results of my weekly van inspection?

Complete all fields in the checklist, being specific about any issues found. Take dated photos of problems for documentation. Note the severity of each issue and whether immediate action is needed. Lumiform allows you to retrieve the results easily for maintenance planning or for compliance purposes. Regular documentation creates a valuable history of each vehicle’s condition over time

How can I customize this weekly van inspection checklist for my specific fleet needs?

Review your fleet’s maintenance history to identify recurring issues unique to your vehicles and add them as specific checkpoints. Consider your operational environment—add checks for salt corrosion in coastal areas or heating system checks for cold climates. Consult with your maintenance team to incorporate manufacturer-specific inspection points for your particular van models.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.