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Commercial vehicle pre-trip inspection checklist

Commercial vehicle pre-trip inspection checklist

This checklist guides your team through key details needed to keep vehicles safe and road-ready. Use this customizable template to conduct reliable, thorough inspections.

Use this template
or download pdf
Commercial vehicle pre-trip inspection checklist

This checklist guides your team through key details needed to keep vehicles safe and road-ready. Use this customizable template to conduct reliable, thorough inspections.

Use this template
or download pdf

About the Commercial vehicle pre-trip inspection checklist

This commercial vehicle pre-trip inspection checklist provides fleet managers and drivers a reliable, consistent way to check that every vehicle is ready for the road. Covering everything from exterior damage to under-the-hood fluid levels, it’s the perfect tool to catch small issues before they turn into big setbacks. By streamlining your inspections like this, you can lower risk, maintain smooth operations, and reduce downtime.

Improve safety with the commercial vehicle pre-trip inspection checklist

The commercial vehicle pre-trip inspection checklist is structured to cover every critical part of your vehicle quickly and accurately. With clear sections dedicated to exterior checks, under-the-hood components, cab features, and cargo security, you’ll have a step-by-step guide to inspect the essentials. Each section prompts you to verify the condition of key components so you can catch potential issues early.

With this template, your team can perform uniform checks and record findings efficiently. This not only speeds up the inspection process but also allows you to build a consistent record of each vehicle’s condition, which is valuable for tracking maintenance needs.

How to use the commercial vehicle pre-trip inspection checklist

Here’s how to get the most from the checklist, step by step:

  1. Set up the checklist in the app. Open the template in the Lumiform app to customize sections for your fleet’s needs. Add items specific to your vehicles, like special equipment checks or additional cargo requirements. This flexibility ensures your team is inspecting exactly what matters.
  2. Assign roles for inspections. Assign the checklist to team members responsible for inspections. Each assigned user can mark off items in real-time, keeping everyone on the same page about each vehicle’s readiness.
  3. Conduct thorough inspections. Use each checklist section to perform a detailed inspection. From checking lights to verifying fluid levels, this structure helps prevent missed steps, providing a complete snapshot of vehicle health.
  4. Document and resolve issues with action tasks. If an issue is found, the app allows you to create action tasks directly within the checklist. For example, if a tire is low, you can assign a task for immediate correction. This simplifies follow-up and keeps issues from getting neglected.
  5. Track inspection history and generate reports. With Lumiform’s analytics, you can access inspection records anytime, helping you track maintenance trends and vehicle performance. This record offers valuable insights, leading to informed decisions and keeping your fleet in top shape.

Download Lumiform’s commercial vehicle pre-trip inspection checklist today

Keep your fleet running smoothly with this pre-trip inspection template. Built to support efficient inspections, it keeps your team focused on the details that matter, from brake checks to cargo security. Each use saves valuable time by guiding you through a step-by-step approach to vehicle readiness.

Related categories

  • Health and safety management templates
  • Logistics and transportation templates
  • Maintenance templates
  • Safety templates
Preview of the template
Page 1
Exterior Inspection
Check for any damage, dents or leaks on the vehicle exterior
Ensure all lights (headlights, taillights, turn signals) are functioning properly
Inspect tires for proper inflation, tread depth and any signs of wear or damage
Examine all mirrors to ensure they are adjusted properly and not cracked or damaged
Verify that the license plate is present and all required stickers/tags are up to date
Check that the windshield, windows and mirrors are clean and free of cracks or damage
Underhood Inspection
Check engine oil level and top up if necessary
Inspect coolant level and condition
Verify power steering fluid level
Check battery condition and connections
Ensure all belts and hoses are in good condition with no cracks or fraying
Inspect air filter and replace if needed
Cab Inspection
Adjust driver's seat, headrest and mirrors for proper visibility
Ensure seat belts are in good working condition and accessible
Check operation of all gauges, warning lights and dashboard instruments
Verify that all controls (steering, brakes, transmission, etc.) are functioning properly
Test operation of windshield wipers, washers and defroster
Ensure first aid kit, fire extinguisher, reflective triangles and other emergency equipment are present and accessible
Brake Inspection
Check air or hydraulic brake system for any leaks, damage or low pressure
Test parking brake to ensure it holds the vehicle securely
Inspect brake linings/pads for wear and ensure they have adequate thickness
Verify operation of all brake lights
Cargo Inspection
Ensure cargo is properly secured and balanced
Check that all required placards, markings and documentation are present
Verify that the cargo doors/tailgate are closed and latched properly

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Vehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driverPreventive maintenance: Your comprehensive guide to equipment maintenance
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Template collections

See comprehensive collections of best practice templates related to this topic.

4 free vehicle pre start checklists10 free vehicle maintenance checklists9 free truck pre-trip inspection templates
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Vehicle inspection softwareVehicle maintenance softwarePre-Trip Inspection App for Drivers
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key Features6 benefits of maintenanceHow to perform safety inspectionsRoad Safety: A Guide to Responsible and Safe Driving

Frequently asked questions

What common issues are often missed during a pre-trip inspection?

One commonly overlooked issue is minor tire damage, like low tread or uneven wear, which can lead to bigger problems on the road. Other frequently missed items include brake wear, small fluid leaks, and cracked or foggy mirrors.

What are the consequences of skipping a pre-trip inspection?

Skipping a pre-trip inspection increases the risk of unexpected breakdowns, accidents, and costly repairs. Without regular checks, small issues like brake wear or underinflated tires can escalate, potentially leading to vehicle downtime or even safety risks and legal liabilities.

How can I make sure my team performs consistent inspections?

You can use Lumiform to ensure your team follows the same inspection steps every time. The app’s checklist templates allow you to assign tasks, track completion, and easily identify missed items. This consistency reduces errors and keeps everyone accountable, helping your team catch issues early and improve safety.

What’s the difference in tasks between a daily and weekly vehicle inspection?

Daily inspections focus on critical safety elements, like tire pressure, brakes, lights, and fluid levels, ensuring the vehicle is road-ready. On the other hand, weekly inspections are more detailed and may include deeper checks on systems like the battery, engine belts, and more thorough inspections of the interior and exterior.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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