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Commercial vehicle pre-trip inspection checklist

Commercial vehicle pre-trip inspection checklist

This checklist guides your team through key details needed to keep vehicles safe and road-ready. Use this customizable template to conduct reliable, thorough inspections.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
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or Download template as PDF
Commercial vehicle pre-trip inspection checklist

This checklist guides your team through key details needed to keep vehicles safe and road-ready. Use this customizable template to conduct reliable, thorough inspections.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

This commercial vehicle pre-trip inspection checklist template provides you with a reliable, consistent way to check that every vehicle is ready for the road. It goes through critical inspection points—from exterior components and underhood systems to cab controls and brake functionality—so you can assess key safety elements.

The US National Safety Council reports that medically consulted injuries in motor-vehicle incidents resulted in significant costs, including medical expenses, wage and productivity losses, and property damage. Regular pre-trip inspections with a standardized checklist are a proven way to reduce these risks.

Related categories

Preview of the template
Page 1
Exterior Inspection
Check for any damage, dents or leaks on the vehicle exterior
Ensure all lights (headlights, taillights, turn signals) are functioning properly
Inspect tires for proper inflation, tread depth and any signs of wear or damage
Examine all mirrors to ensure they are adjusted properly and not cracked or damaged
Verify that the license plate is present and all required stickers/tags are up to date
Check that the windshield, windows and mirrors are clean and free of cracks or damage
Underhood Inspection
Check engine oil level and top up if necessary
Inspect coolant level and condition
Verify power steering fluid level
Check battery condition and connections
Ensure all belts and hoses are in good condition with no cracks or fraying
Inspect air filter and replace if needed
Cab Inspection
Adjust driver's seat, headrest and mirrors for proper visibility
Ensure seat belts are in good working condition and accessible
Check operation of all gauges, warning lights and dashboard instruments
Verify that all controls (steering, brakes, transmission, etc.) are functioning properly
Test operation of windshield wipers, washers and defroster
Ensure first aid kit, fire extinguisher, reflective triangles and other emergency equipment are present and accessible
Brake Inspection
Check air or hydraulic brake system for any leaks, damage or low pressure
Test parking brake to ensure it holds the vehicle securely
Inspect brake linings/pads for wear and ensure they have adequate thickness
Verify operation of all brake lights
Cargo Inspection
Ensure cargo is properly secured and balanced
Check that all required placards, markings and documentation are present
Verify that the cargo doors/tailgate are closed and latched properly

Frequently asked questions

What should I do if I find a defect during my pre-trip inspection?

If you discover a defect during your inspection, document it immediately on your checklist. For minor issues that don’t affect safety (like a small interior light malfunction), note it for later repair. For safety-critical defects like brake problems or tire damage, report them to maintenance personnel immediately and do not operate the vehicle until repairs are made and documented.

When during my workday should I perform the pre-trip inspection?

You should conduct your pre-trip inspection at the start of your workday before operating the vehicle for the first time. FMCSA regulations require inspections before driving a commercial vehicle. Many professional drivers arrive 30-45 minutes before their scheduled departure time specifically to complete this important safety check without rushing through critical inspection points.

What documentation should I keep with my completed inspection checklist?

Keep your completed pre-trip inspection checklist in the vehicle for at least the duration of your trip. If defects were found and repaired, maintain documentation of those repairs. FMCSA regulations require motor carriers to keep Driver Vehicle Inspection Reports (DVIRs) for at least three months from the report date, so follow your company’s specific retention policy.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.