Software for hazard Identification and risk assessment (HIRA)

Yes. Lumiform is GDPR-compliant, and it stores data on AWS Frankfurt servers, which satisfies European data residency requirements. If your data security or IT team needs to review hosting details before sign-off, Lumiform can provide documentation to support that process.

Yes. You can build risk assessments directly in Lumiform using the no-code form builder. Conditional logic lets you control which questions appear based on previous answers, so complex assessments stay structured without overwhelming the person filling them out. You can attach reference documents, such as operating instructions or regulatory guidelines, directly to individual questions so field workers have everything they need without leaving the form.

Yes. Lumiform supports role-based access control. Health and safety managers can access all forms, analytics, and action management across every site. Supervisors can be restricted to completing assigned inspections and responding to actions. Production-side staff can be limited to logging observations and closing out tasks assigned to them. You configure these permission levels in the Administration section without needing IT involvement.

Yes, the analytics dashboard shows completed, overdue, and in-progress inspections across all sites in one view. You can filter by location, form type, or time period to see exactly which sites have submitted their risk assessment and which have not. Automated reminders can be sent to non-compliant sites directly from the platform, removing the need to manually chase each location by email or phone.

Yes, Lumiform covers approval workflows. When a form is submitted, it routes to the designated manager for review. The manager can approve it, reject it, or send it back to the submitter with a request for additional evidence such as photos. Nothing gets archived until the manager signs off. This gives the security manager or quality lead full traceability and control over every submission before it is finalized.

Yes. Lumiform supports e-signatures directly in the mobile app. The inspector or the client can sign on-screen at the end of an inspection before the report is submitted. The signature is captured and included in the auto-generated PDF report. For fire safety inspections, equipment checks, or any workflow where a signed report is required for the record to be considered valid, this works on both iOS and Android devices.

Lumiform sends automated reminders to the person responsible for an action when a deadline is approaching or has passed. Overdue actions remain visible on the dashboard so the health and safety manager can see what is outstanding across all sites without having to call or email each supervisor individually.

Yes. You can create an action directly in Lumiform without starting a full inspection. On-site, you open the app, log the defect, add a photo, set a priority, and assign it to the responsible person. This covers the scenario where you are walking a customer site, spot a deficiency, and need to document it immediately without going through an entire checklist. The defect is tracked in the system and the assigned person receives a notification.

Yes. The Lumiform mobile app works offline on both iOS and Android. You start the inspection before going underground, complete it without a network connection, and the data syncs automatically once signal is restored. Photos, responses, and any notes are all captured locally and uploaded when connectivity returns.

Lumiform supports permit-to-work style workflows through its form builder and conditional logic. You can build forms for confined space entry, electrical work permits, and non-routine work permits, with required sign-offs, photo evidence fields, and approval steps built into the form sequence.