Simplify and improve employee induction with a digital checklist. Learn more about the basics and use the tips for your own checklist.
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An induction checklist is used by human resource teams to support the incorporation of new workers or external contractors. Using a digital induction checklist for new employees helps your company ensure that all new hires have all the information they need to start in their new position, including safety and quality standards and the organization's culture.
The induction process is a major part of onboarding. Every organisation, large or small, should design its induction process in such a way that new staff feel as comfortable as possible from the start and supported as they settle into their new role. An induction checklist can be a useful tool to structure the process. The following 9 components are typical for a induction process and checklist:
A good induction process is not universal: its nature and length depend on both the complexity of the task and the background of the new employee. In large companies, it is worth having different induction checklists for different divisions, departments and job levels. It also depends on the type of contract. There should be a suitable induction checklist for employees on fixed-term and short-term contracts.
Ideally, all new employees should receive an individual induction program, but if you have recruited a group of employees, a group induction is more comfortable. A group process in the company can consist of individual meetings and joint presentations conducted as part of an induction course for a group of new employees.
The advantages of a group induction course are obvious: it saves time for managers and new employees. It also gives them clear, consistent information about the company, its values, and its culture. Presentations, visits, and tours, as well as off-site training and introductions to suppliers, customers, and contractors, can all be done in one go. In addition, the new employees can make their first contacts beyond their work area.
However, a group induction also has its disadvantages, one, in particular, stands out: In a mixed group of new employees working in different areas, a number of topics may be uninteresting to each other. In addition, too much information can be included in a group induction checklist, which can overwhelm a new employee in a short time. In addition, the company may withhold induction training for weeks or even months after a new employee joins the company in order to include him or her in a group induction. This can disrupt his integration into the work team.
With a digital app, you can easily create an induction checklist for new workers. The digital tool ensures that the complete induction process is carried out. This way, there is no possibility that individual steps are skipped and important data is not recorded. At the same time, you have the full guarantee that the employee has been trained according to internal standards.
Induction processes are often time-consuming. The Lumiform app ensures that the schedule is adhered to. All employees receive notifications about the process and due dates. Benefit from further advantages of a digital tool for your induction checklist: