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Event management risk assessment checklist

Event management risk assessment checklist

Tackle potential hazards at your events with a risk assessment checklist that guides you through evaluating safety concerns and protecting both staff and attendees.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
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or Download template as PDF
Event management risk assessment checklist

Tackle potential hazards at your events with a risk assessment checklist that guides you through evaluating safety concerns and protecting both staff and attendees.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

This event management risk assessment checklist is invaluable for pinpointing and mitigating potential hazards before they impact your event. You’ll be able to evaluate risks across multiple domains, from physical safety to environmental concerns.

According to the Global Business Travel Association, a quarter of organizations rarely or never conduct formal risk assessments for event venues, while 57% of event planners cite physical safety as their top concern. Use this checklist to analyze venue safety, emergency procedures, and compliance requirements so you can have smooth, successful gatherings.

Related categories

Preview of the template
Page 1
General Information
Event Name
Event Date
Event Location
Risk Assessment
Have all potential risks been identified?
Have appropriate control measures been put in place to mitigate these risks?
Have all staff been made aware of the potential risks and control measures?
Have emergency procedures been established and communicated to all relevant parties?
Have all necessary licenses and permits been obtained?
Have appropriate insurance policies been secured?
Have safety and security measures been implemented?
Have accessibility requirements been considered?
Have environmental impacts been assessed and mitigated?

Frequently asked questions

How do I prioritize risks identified in my event management checklist?

Focus first on high-impact, high-probability risks that threaten attendee safety or event continuity. Rank risks by multiplying severity by likelihood scores. Address life-threatening hazards immediately, then work through operational risks that could disrupt your event’s success. Regular reassessment is crucial as event planning progresses.

How can I ensure staff compliance with the control measures identified in my risk assessment?

Incorporate the risk assessment findings into staff training sessions with clear explanations of why each measure matters. Create role-specific briefing documents highlighting relevant risks. Conduct practice runs for emergency procedures. Assign specific team members to monitor compliance during the event and empower them to address issues immediately.

What documentation should I keep alongside my completed event risk assessment checklist?

Maintain records of venue inspections, insurance certificates, staff training completion, emergency service communications, and any incident reports from previous events. Keep signed acknowledgments from vendors and staff confirming they understand the risks and control measures. These documents provide crucial evidence of due diligence if incidents occur.

How do I assess risks for an event taking place in an unfamiliar venue or location?

Research local hazards and regulations specific to the area. Conduct a thorough site visit with your checklist in hand. Consult with local emergency services about response capabilities. Speak with previous event organizers who’ve used the venue. Consider hiring a local safety consultant for specialized insight into regional risks not apparent to outsiders.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.