Templates
Event risk assessment template

Event risk assessment template

Create a risk management plan that outlines identified hazards and steps for safer large gatherings.

Use this template
or download pdf
Event risk assessment template

Create a risk management plan that outlines identified hazards and steps for safer large gatherings.

Use this template
or download pdf

Proactively identify and evaluate potential hazards for corporate functions, festivals, conferences, and large-scale gatherings with this event risk assessment template. Its structure guides you through event-specific risks, such as crowd control, emergency access, equipment failure, and weather disruptions. so you can document mitigation measures and demonstrate due diligence to clients and stakeholders.

Events with structured safety plans experience far fewer safety breaches and incidents compared to those without formal risk management protocols. This resource is tailored specifically to the complex and dynamic risks found in live event environments. For related risk assessment templates, we also have forms based on fire safety, vendor management, and cyber security.

Related categories

Preview of the template
Audit
EVENT HAZARDS
Identified Site Hazards
Area of Concern
Enter area of concern
Description of hazard identified
Photo of hazard
Persons at Risk
Enter persons at risk
Severity of the Risk
Likelihood of the Risk
List preventive measures taken.
List measures that can be taken to further minimize the risk.
COMPLETION
Name and Signature of Inspector
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Frequently asked questions

What are the most common risks identified during event risk assessments?

Common risks include crowd control issues, fire hazards, medical emergencies, adverse weather, equipment failure, and security threats. Each event type will have its own unique set of risks, so assessments should be tailored to the event’s size, location, and activities.

What should you do if a new risk is identified during an event?

If a new risk emerges during the event, document it immediately, inform the event management team, and take prompt action to mitigate the hazard. Update the risk assessment records as soon as possible to reflect the change and improve future planning.

How can you effectively communicate identified event risks to all stakeholders?

Share risk assessment findings in pre-event briefings, written reports, and clear signage onsite. Use simple language and ensure all staff, contractors, and partners know their roles in managing each risk. Consistent communication helps everyone respond quickly if an issue comes up.

What if a serious incident occurs at an event despite precautions?

Immediately prioritize attendee safety and provide medical aid if needed. Secure the scene, notify authorities as required, and document the incident in detail. Afterward, review what went wrong in the risk assessment process and update future protocols to prevent it from happening again.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.