Fire door maintenance checklist template

Document the door’s location, fire rating, inspection date, and inspector’s name. Record the condition of door leaves, frames, seals, hardware, and closing mechanisms. Note any defects with descriptions and photographs if possible. Include clear pass/fail designations and necessary corrective actions with completion deadlines to ensure proper follow-up.

The most common issues include damaged or missing intumescent seals, improper door gaps exceeding 3-4mm, non-functioning self-closing devices, inappropriate modifications like cat flaps or vents, and damaged door leaves. Professional inspections frequently identify hardware problems such as loose hinges or faulty latching mechanisms.

Create a digital or physical filing system organized by building, floor, and door identifier. Include a master schedule showing inspection dates for each door type. Store completed checklists chronologically with clear cross-references to any follow-up repairs. Consider using a digital system that allows quick filtering by location, inspection date, or outstanding issues for efficient management across properties.

Replace the door when the core is damaged, when the door leaf is warped beyond 3-4mm, if there are unauthorized modifications that compromise integrity, or if the door lacks proper certification. Repair is appropriate for minor issues like damaged hardware, worn seals, or cosmetic surface damage that doesn’t affect the door’s core fire-resistant properties.