Fire extinguisher inspection checklist

Use the Comments field to note any observations that don’t fit elsewhere—unusual placement issues, environmental concerns (like excessive dust or grease), access restrictions, or special instructions for maintenance. This field is especially valuable for documenting minor issues that don’t require immediate corrective action but should be monitored in future inspections.

Take clear photos showing both the extinguisher and its inspection tag in good lighting. Ensure the pressure gauge is visible and readable in the image. If you notice any issues (like dents or corrosion), take close-up photos as evidence. These photos create a visual record that proves inspections were conducted properly and documents the extinguisher’s condition over time.

Mark “YES” in the Replaced field, document the issue in Comments, and use the corrective action feature to assign the replacement task to the appropriate person. Take photos of the problematic extinguisher as evidence. Remember that fire extinguishers must be replaced immediately if they’re damaged, discharged, or show pressure loss to maintain workplace safety compliance.

Regularly completing this checklist creates a documented history of your fire extinguisher maintenance program. Before an audit, review past inspections to verify all extinguishers are accounted for and any noted issues were resolved. Export comprehensive reports as PDFs to demonstrate your systematic approach to fire safety compliance when inspectors arrive.