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Free pre- and post-trip vehicle inspection form

Free pre- and post-trip vehicle inspection form

Give your team a reliable, step-by-step approach to pre-trip and post-trip vehicle inspections. This checklist allows you to assess key details to keep your fleet safe.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF
Free pre- and post-trip vehicle inspection form

Give your team a reliable, step-by-step approach to pre-trip and post-trip vehicle inspections. This checklist allows you to assess key details to keep your fleet safe.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Keep your fleet moving safely with our comprehensive pre- and post-trip vehicle inspection form. This template guides drivers through all required inspection points, from engine components and brake systems to lights and cargo securement, creating a complete record of vehicle condition before departure and after return.

You’ll avoid costly violations during roadside inspections while building a documented maintenance history that protects your company during audits or after incidents. We designed this template specifically for transportation professionals who need to balance regulatory compliance with operational efficiency. According to the FMCSA, vehicle defects or mechanical failure is a factor in approximately 10% of all truck crashes investigated, highlighting why thorough inspections are critical for safety and compliance.

Related categories

Preview of the template
Page 1
Pre-Trip Inspection
Check all fluid levels (engine oil, transmission, power steering, brake, coolant, windshield washer)
Inspect tires for proper inflation and tread depth
Check all lights (headlights, turn signals, brake lights, marker lights) for proper operation
Inspect wipers and washers for proper operation
Check mirrors for proper adjustment
Inspect the vehicle body and frame for any visible damage
Check that all required safety equipment (fire extinguisher, first aid kit, reflective triangles) is present and in good condition
Inspect the cargo area and ensure it is properly secured
Start the engine and check for any warning lights or indicators
Test the horn, gauges, and all accessories for proper operation
Post-Trip Inspection
Check for any new damage to the vehicle body or frame
Inspect tires for any signs of wear or damage
Check all fluid levels and top up as necessary
Ensure all lights and accessories are working properly
Inspect the cargo area and ensure it is still properly secured
Note any issues or problems encountered during the trip
Odometer reading at the end of the trip

Frequently asked questions

What should I look for in a pre- and post-trip vehicle inspection form beyond the basics?

Beyond essential checks like fluid levels and tire pressure, look at specific wear signs: for example, inspect belts and hoses for cracks or leaks, and test brakes for responsiveness and sound. Check too for any unusual odors or sounds while starting the engine.

What’s the difference between pre-trip and post-trip inspection requirements?

Pre-trip inspections focus on ensuring the vehicle is safe to operate before departure, while post-trip inspections document issues that developed during operation. Post-trip reports must identify defects affecting safe operation and require driver signatures, repair certification, and verification by the next driver.

What should I do when defects are present during an inspection?

When you find defects, document them clearly on the inspection form, decide if they affect safe operation, complete the necessary repairs before returning the vehicle to service, have a qualified person certify the repairs, and make sure the next driver acknowledges the repairs before operating the vehicle.

How can I ensure drivers complete thorough vehicle inspections?

Train drivers on proper inspection techniques, provide adequate time for inspections, make forms easily accessible, implement accountability measures, and use digital tools that guide them through each inspection point with clear instructions and photo documentation capabilities.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.