Pre-Trip And Post-Trip Vehicle Inspection Form | Free PDF

Free pre- and post-trip vehicle inspection form

About the Free pre- and post-trip vehicle inspection form

With this free pre-trip and post-trip vehicle inspection form, you can keep a clear record of each vehicle’s condition before and after every use. Use it to conduct essential safety checks, from tire tread to engine fluids, so your team can go on the road with confidence. This easy-to-use template gives your drivers a convenient framework for tracking, reporting, and addressing potential maintenance issues.

Boost safety with the pre- and post-trip vehicle inspection form

This vehicle inspection form is divided into concise sections that make inspections fast and thorough. You’ll be able to assess key areas from fluid level checks to tire condition and lighting systems, all laid out in a clear order. The form streamlines each step, so you won’t miss anything during critical inspections.

With dedicated fields for recording specific vehicle issues and odometer readings, you and your team can capture every important detail—creating a reliable log for follow-up and maintenance needs. This template keeps your inspections consistent and efficient, helping you reduce downtime, improve safety, and maintain high standards for your fleet across the board.

How to use the pre- and post-trip vehicle inspection form

Follow these steps to make the most out of your inspection form:

Customize the form in-app. Begin by adjusting the form fields to fit your specific needs. Add or edit items such as fluid levels, lighting checks, and equipment availability. This customization makes the form practical and relevant to your unique vehicle requirements.
Assign the form to your team. Once set up, assign the inspection form to your drivers or maintenance crew. The clear structure allows each team member to follow step-by-step, keeping all critical areas covered.
Conduct pre-trip inspections. Before heading out, drivers can quickly go through each section on their mobile device, logging details on tire condition, mirror adjustments, and other essentials. This helps identify potential issues before they become road risks.
Log post-trip details. After each trip, drivers should recheck items like fluid levels and record any new issues. This ongoing log keeps your team proactive and enables quick maintenance responses when needed.
Monitor and analyze insights. Using Lumiform’s analytics, you can track inspection results over time, spotting patterns and addressing recurring issues. With this proactive approach, you can maintain your fleet’s performance and cut down on unexpected breakdowns.

Download Lumiform’s free pre- and post-trip vehicle inspection form

Improve safety and efficiency by using this customizable inspection form for every trip. From lights and accessories to tires, it helps your team cover all the essentials, saving time and keeping your vehicle in good condition. With this template, you can make your inspection routine consistent while keeping clear records of every check.

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Preview of the template

Page 1

Pre-Trip Inspection

Check all fluid levels (engine oil, transmission, power steering, brake, coolant, windshield washer)

Inspect tires for proper inflation and tread depth

Check all lights (headlights, turn signals, brake lights, marker lights) for proper operation

Inspect wipers and washers for proper operation

Check mirrors for proper adjustment

Inspect the vehicle body and frame for any visible damage

Check that all required safety equipment (fire extinguisher, first aid kit, reflective triangles) is present and in good condition

Inspect the cargo area and ensure it is properly secured

Start the engine and check for any warning lights or indicators

Test the horn, gauges, and all accessories for proper operation

Post-Trip Inspection

Check for any new damage to the vehicle body or frame

Inspect tires for any signs of wear or damage

Check all fluid levels and top up as necessary

Ensure all lights and accessories are working properly

Inspect the cargo area and ensure it is still properly secured

Note any issues or problems encountered during the trip

Odometer reading at the end of the trip

Frequently asked questions

What should I look for in a pre-trip vehicle inspection beyond the basics?

Beyond essential checks like fluid levels and tire pressure, look at specific wear signs: for example, inspect belts and hoses for cracks or leaks, and test brakes for responsiveness and sound. Check too for any unusual odors or sounds while starting the engine.

What happens during a post-trip inspection?

A post-trip inspection focuses on spotting any new issues that developed during a trip. Key items include checking tires for damage, looking over the lights, and re-examining fluid levels. Aside from these, document any driver-reported issues to create a log for follow-up.

What are some common inspection mistakes that could lead to issues?

Common mistakes include rushing through inspections, which leads to missed details, and neglecting to check less obvious items like wipers, emergency equipment, or spare tires. Another frequent issue is forgetting to record minor issues, which, if ignored, can grow into larger, costly problems.

How can I use inspection data to improve overall fleet performance?

Inspection data gives you valuable insights into vehicle health and usage patterns. With Lumiform, you can track inspection results over time to identify trends, like recurring maintenance needs for specific vehicles. These insights let you address underlying issues and optimize maintenance schedules.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.