Internal Quality Audit Checklist Template – Free | PDF

Internal quality audit checklist template

Conduct thorough and efficient audits of your organization’s processes with our internal quality audit checklist, ensuring compliance with internal standards and regulations. By addressing gaps in quality management, this tool empowers you to identify risks, implement corrective actions, and maintain operational consistency. NAVEX found that half of organizations have had at least one compliance issue in the past three years, with 31% experiencing more than one issue.

This template is especially handy for industries like manufacturing, logistics, and healthcare, where maintaining compliance and quality is critical. It focuses on internal audits across several departments so you can be flexible with tracking findings and assigning follow-ups. If you’re looking for industry-specific solutions, our ISO 9001 Internal Audit Checklist and QMS Internal Audit Checklist complement this resource.

Related categories

Preview of the template

Page 1

General Information

Audit Date

Auditor Name

Department/Area Audited

Scope of Audit

Facility and Equipment

Are the facilities clean, organized and well-maintained?

Are equipment and tools in good working condition?

Are there adequate storage areas for materials and supplies?

Are emergency exits and fire extinguishers clearly marked and accessible?

Comments

Documentation and Records

Are all required documents and records available and up-to-date?

Are documents and records properly stored and secured?

Are there effective change control and approval processes for documents?

Are there regular backups and archives of electronic records?

Comments

Training and Competency

Are there documented training programs for all relevant staff?

Are training records maintained and up-to-date?

Do staff demonstrate the required competencies for their roles?

Are there succession plans and cross-training initiatives?

Comments

Processes and Procedures

Are all critical processes and procedures documented?

Are there effective process control measures in place?

Are there regular reviews and updates of processes and procedures?

Are there effective corrective and preventive action processes?

Comments

Quality Assurance

Are there well-defined quality objectives and KPIs?

Are there effective quality control and monitoring processes?

Are there regular quality audits and management reviews?

Are customer feedback and complaints handled effectively?

Comments

Improvement Opportunities

What key strengths were identified during the audit?

What major gaps or improvement opportunities were found?

What corrective actions are recommended?

What timeline and responsibilities are proposed for implementation?

Additional Comments

Frequently asked questions

What is the purpose of an internal quality audit?

An internal quality audit ensures your organization’s processes meet internal standards and external regulations. It allows you to identify gaps, non-conformances, and risks, giving you a clear path to corrective actions. This process also improves operational consistency, accountability, and compliance, ultimately reducing costly errors and boosting customer satisfaction.

What are the most common issues found in internal quality audits?

Common issues include incomplete documentation, non-adherence to standard operating procedures, lack of employee training, and outdated processes. These problems are often because of unclear expectations, insufficient follow-ups on previous audits, or a lack of accountability within teams. Regular audits help identify and address these gaps effectively.

How are a quality audit and a process audit different?

A process audit focuses on evaluating specific workflows or procedures to ensure they meet defined standards. On the other hand, a quality audit examines the overall quality management system to ensure compliance with internal and external requirements. Both are essential for maintaining operational excellence.

What are the key steps in preparing for an internal quality audit?

To prepare for the audit, define the audit scope, set up or update your checklist, schedule the audit,then notify relevant teams. Collect any necessary documentation, such as SOPs or past audit reports, and make sure auditors are trained and familiar with the processes they’ll review.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.