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PPE audit checklist template

PPE audit checklist template

An essential resource for conducting systematic audits of personal protective equipment (PPE) usage and management within an organization. This checklist helps safety managers evaluate compliance with safety standards, identify areas for improvement, and ensure the effectiveness of PPE programs in protecting employees from workplace hazards.

Use this template
or download pdf
PPE audit checklist template

An essential resource for conducting systematic audits of personal protective equipment (PPE) usage and management within an organization. This checklist helps safety managers evaluate compliance with safety standards, identify areas for improvement, and ensure the effectiveness of PPE programs in protecting employees from workplace hazards.

Use this template
or download pdf

About the PPE audit checklist template

The PPE audit checklist is structured to help you systematically evaluate the effectiveness and compliance of personal protective equipment in your workplace. It begins with an inventory section, where you list all PPE items available. This helps you ensure that all necessary equipment is present and accounted for.

Next, the checklist includes an inspection section to assess the condition of each PPE item. By regularly checking for wear and damage, you can maintain equipment integrity and ensure safety standards are met.

The checklist also features a compliance review section, ensuring that all PPE usage aligns with regulatory requirements and company policies. This helps you identify gaps in compliance and address them promptly.

Finally, the checklist includes a feedback and improvement section, allowing you to gather insights from users and make necessary adjustments. 

Understanding the key elements of a PPE audit checklist

To optimize your safety protocols, understanding the key elements of a PPE audit checklist is crucial. This template ensures that personal protective equipment is effectively managed and compliant with safety standards. Here are the essential components:

  • Inventory section: This part allows you to document all available PPE items. By maintaining an up-to-date inventory, you ensure that all necessary equipment is present and ready for use, preventing shortages and ensuring preparedness.
  • Inspection section: Here, you assess the condition of each PPE item. Regular inspections help identify wear and damage, ensuring that all equipment remains functional and safe. This proactive approach reduces the risk of equipment failure and enhances workplace safety.
  • Compliance review section: This component ensures that PPE usage aligns with regulatory requirements and company policies. By identifying compliance gaps, you can take corrective actions promptly, maintaining adherence to safety standards.
  • Feedback and improvement section: This part gathers insights from users to enhance the PPE program. By incorporating user feedback, you can make necessary adjustments, ensuring the checklist remains relevant and effective.

When to use a PPE audit checklist

A PPE audit checklist is essential in various scenarios to maintain safety and compliance. Use this template during regular safety audits to ensure all personal protective equipment meets safety standards and is in good condition. This proactive approach helps prevent accidents and equipment failures.

Implement the checklist when introducing new PPE into your workplace. It ensures that the new equipment is thoroughly evaluated for suitability and compliance with regulations. This step is crucial for maintaining a consistent safety protocol.

The checklist is also beneficial during incident investigations. By auditing PPE usage and condition, you can identify any equipment-related factors that may have contributed to the incident, allowing for corrective actions to be taken.

Finally, use the checklist when updating safety policies. It helps you align PPE practices with new regulations or organizational changes, ensuring continued compliance and protection for your workforce. By applying the checklist in these contexts, you enhance safety and efficiency in your operations.

Related categories

  • Health and safety management templates
  • General templates
  • Workplace safety templates
Preview of the template
PPE Program Compliance
Does the organization have a written PPE program?
Is the PPE program reviewed and updated regularly?
Are employees properly trained on PPE selection, use, and maintenance?
PPE Availability and Condition
Is appropriate PPE provided for all required tasks?
Is PPE in good condition and replaced when necessary?
Are adequate PPE supplies maintained in accessible locations?
Employee Feedback
Do employees report any issues or concerns with PPE?
Are employees satisfied with the comfort and fit of required PPE?
Do employees receive regular training on proper PPE use?
Incident Review
Have there been any incidents or injuries related to PPE failure?
Were the incidents investigated, and corrective actions implemented?
Is there a process in place to report PPE-related incidents?

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Personal protective equipment (PPE): A comprehensive guideCompliance audit mastery: A handbook for proactive businessesSafety audit: A comprehensive guide to proactive risk managementPredictive maintenance: Enhancing equipment reliabilityEquipment inspection: A comprehensive guide for businesses
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Template collections

See comprehensive collections of best practice templates related to this topic.

Best 12 free PPE inspection checklists21 free compliance audit checklist templates5 best free audit plan templates6 free health and safety risk assessment templates
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Apply Lumiform's workflow automation platform to all use casesConduct inspections with Lumiform's customizable workflow softwareComprehensive Checklist Creator AppCompliance audit softwareEquipment maintenance software 
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

5 steps of a fire risk assessmentHow to write a workplace safety policyHow to perform safety inspectionsCurrent trends in firefighting PPEThe importance of personal protective equipment (PPE) in workplace safety

Frequently asked questions

Why is regular PPE auditing important?

Regular PPE auditing is crucial for ensuring that all protective equipment is in good condition and compliant with safety standards. It helps identify worn or damaged items, reducing the risk of accidents and enhancing overall workplace safety. Consistent audits also ensure compliance with regulatory requirements, protecting both employees and the organization.

How can I improve PPE compliance in my workplace?

To improve PPE compliance, provide comprehensive training and regular refreshers for all employees. Ensure that PPE is easily accessible and fits properly. Use clear signage and reminders to reinforce the importance of PPE usage. Regular audits and feedback sessions can also help identify and address compliance issues effectively.

What should I do if my PPE does not fit properly?

If your PPE does not fit properly, report it immediately to your supervisor or safety officer. Proper fit is essential for effective protection. Request an alternative size or model that provides the necessary coverage and comfort. Ensuring a proper fit enhances safety and encourages consistent PPE usage.

Who is responsible for PPE maintenance and replacement?

PPE maintenance and replacement are typically the responsibility of the employer, but employees also play a role. Employers must provide and maintain proper PPE, while employees should report any damage or wear. Regular inspections and audits help ensure that all equipment remains functional and safe for use.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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