Templates
Motor vehicle damage report form

Motor vehicle damage report form

Streamline the reporting of vehicle damage with our motor vehicle damage report form. It helps you document incidents accurately and efficiently.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
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Learn more
or Download template as PDF
Motor vehicle damage report form

Streamline the reporting of vehicle damage with our motor vehicle damage report form. It helps you document incidents accurately and efficiently.

Use this template with Lumiform

The Lumiform application helps frontline teams uphold internal standards effortlessly.
  • Customize this template or build your own
  • Fill out templates via mobile app
  • Assign and track corrective actions
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

The motor vehicle damage report form captures essential information about vehicle incidents, supporting efficient insurance claims and repair processes. It documents driver details, incident specifics, vehicle information, and includes space for photographic evidence, creating a comprehensive record for all parties involved.

Research found that brake and tire defects led to around 65% of vehicle crashes associated with defects. When your fleet vehicle sustains damage on the route, this form ensures you collect all necessary details at the scene, preventing disputes and expediting the claims process.

Related categories

Preview of the template
Driver Details
Driver Name
Driver Phone
Driver Address
Incident Details
Date of Incident
Time of Incident
Location of Incident
Description of Incident
Vehicle Details
Vehicle Make
Vehicle Model
Vehicle License Plate
Photographic Evidence
Attach Photos

Frequently asked questions

How many photos should I attach to my motor vehicle damage report form?

Aim to capture 4-6 clear images showing damage from multiple angles. Include close-up shots of specific damage areas, one showing the entire vehicle to establish context, and photos of the scene showing relevant conditions or obstacles. Quality matters more than quantity—ensure images are well-lit and clearly show the extent of damage.

When should I complete a motor vehicle damage report form if I discover damage after parking?

Complete the form as soon as you discover the damage, noting the approximate time range when the damage likely occurred. Document the parking location, surrounding vehicles if relevant, and any security cameras that might have captured the incident. Acting promptly increases your chances of successful insurance claims and helps establish the timeline of events.

What should I do if another driver was involved but refuses to share their information for my damage report form?

Document whatever information you can observe, including the vehicle’s make, model, color, and license plate number. If safe to do so, take photos of the other vehicle and driver. Report the incident to police immediately and note the incident report number on your damage form. Contact your insurance company promptly for guidance.

How do I document pre-existing damage versus new damage on my motor vehicle damage report form?

Clearly distinguish between old and new damage by noting specific locations and characteristics of each. Use your photos to highlight the fresh damage with close-up shots. If possible, reference previous vehicle inspection records or photos that show the vehicle’s condition before the current incident to establish a clear timeline.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.