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OSHA 301 form

OSHA 301 form

The OSHA 301 form is used to record details of work-related injuries and illnesses. It helps organizations document incidents, track trends, and ensure compliance with OSHA reporting requirements. Use this form to maintain accurate records and improve workplace safety practices.

Use this template
or download pdf
OSHA 301 form

The OSHA 301 form is used to record details of work-related injuries and illnesses. It helps organizations document incidents, track trends, and ensure compliance with OSHA reporting requirements. Use this form to maintain accurate records and improve workplace safety practices.

Use this template
or download pdf

About the OSHA 301 form

A workplace injury or illness can disrupt operations and create compliance challenges for businesses. The OSHA 301 form is essential for documenting work-related incidents accurately and meeting OSHA reporting requirements. 

It helps you capture all necessary details, ensuring compliance while providing a clear record for future analysis. By using this form, you can simplify reporting processes and focus on improving workplace safety. 

How to use the OSHA 301 form effectively

Using the OSHA 301 form is a straightforward way to document workplace injuries and illnesses while ensuring compliance with OSHA standards. Follow these steps to integrate it seamlessly into your workflow and guide your team on how to use it effectively. 

  1. Set up the form in your system: Start by customizing the OSHA 301 form to fit your organization’s needs. If you’re using Lumiform, you can edit the template directly in the app to include specific fields relevant to your industry, such as department names or job roles. This ensures that the form captures all the details you need for accurate reporting. 
  2. Train your team on its purpose and use: Provide clear instructions to your team about when and how to use the form. Emphasize that it should be completed immediately after an incident to ensure accuracy. Highlight that thorough documentation is crucial for compliance and identifying safety trends. 
  3. Document the incident step by step: When an incident occurs, fill out the form with all required details, including the date, time, location, and a description of the event. Use response types like text fields for descriptions or photo uploads for visual evidence. This ensures that no critical information is missed. 
  4. Assign follow-up actions: Use the app to assign action tasks based on the incident, such as scheduling corrective measures or updating safety protocols. This helps your team address issues promptly and prevent future occurrences. 
  5. Analyze trends and improve safety: Once forms are completed, review them regularly to identify recurring issues or trends. Use analytics tools to track patterns and implement proactive measures to improve workplace safety. 

By following these steps, you can ensure the OSHA 301 form becomes a valuable tool for maintaining compliance and fostering a safer work environment. 

When to use an OSHA 301 form

You should use the OSHA 301 form whenever a work-related injury or illness occurs that requires documentation for compliance with OSHA regulations. This form is particularly important for incidents involving medical treatment beyond first aid, restricted workdays, or significant injuries like fractures. It ensures that all critical details, such as the nature of the injury and contributing factors, are recorded accurately. 

A template like this is especially beneficial for businesses in high-risk industries such as construction, manufacturing, or warehousing, where workplace incidents are more likely to occur. Using the form promptly helps you meet reporting deadlines and avoid compliance issues. It also provides a reliable record for analyzing safety trends, identifying recurring risks, and improving workplace conditions. 

By integrating the OSHA 301 form into your workflow, you can streamline incident reporting and focus on creating a safer work environment. 

Download your OSHA 301 form template now 

Using the OSHA 301 form template in Lumiform makes incident reporting faster and more accurate. Customize the template to fit your needs, assign tasks, and track progress seamlessly. Take the first step toward streamlined reporting today! 

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Preview of the template
301 Log Form
Employee Information
Full name
Address
Date of birth
Date of hired
Gender
Information about the Physician or other Health Care Professional
Name of physician or other health care professional
Was treatment given away from the worksite?
Was the employee treated in an emergency room?
Was the employee hospitalized overnight as an in-patient?
Information about the Case
Case number from the log
Date of injury or illness
Time employee began work
Estimated time of the event (leave blank if time cannot be determined)
What was the employee doing before the incident occurred? Describe the activity, as well as the tools, equipment or material the employee was using.
What happened? Tell us how the injury occurred.
Type of incident
Describe the injury or illness? Tell us the part of the body that was affected and how it was affected
What object or substance directly harmed the employee?
Upload photos of the incident
Did the employee die?
Completion
Observations and comments
Full Name of Record Keeper
Signature of Record Keeper
This template was downloaded 5 times

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Frequently asked questions

What is the purpose of the OSHA 301 form?

The OSHA 301 form is used to document work-related injuries and illnesses in detail. It helps businesses comply with OSHA reporting requirements, track incidents, and identify safety risks. By maintaining accurate records, you can analyze trends, improve workplace safety, and prevent future accidents.

Who should use an OSHA 301 form?

Businesses in industries like construction, manufacturing, warehousing, or any workplace with potential safety risks should use the OSHA 301 form. It’s essential for managers, safety officers, and HR teams to document incidents, meet compliance standards, and ensure employee safety effectively.

How does the OSHA 301 form improve workplace safety?

The OSHA 301 form improves safety by capturing detailed incident data that helps identify recurring hazards. Reviewing these records allows you to analyze trends, address root causes, and implement preventive measures. This proactive approach reduces risks and fosters a safer work environment for your team.

What happens if I don’t use an OSHA 301 form?

Failing to use the OSHA 301 form can lead to non-compliance with OSHA regulations, resulting in fines or legal issues. Additionally, without proper documentation, you risk overlooking safety trends or recurring issues, which could lead to more workplace accidents and harm employee trust.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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