Templates
Security shift report template

Security shift report template

This is a well-rounded form for documenting security activities, incidents, and observations during shift transitions to improve clarity and communication.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
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Learn more
or Download template as PDF
Security shift report template

This is a well-rounded form for documenting security activities, incidents, and observations during shift transitions to improve clarity and communication.

Use this template with Lumiform

  • Customize this template or build your own
  • Fill out templates via mobile app
  • Get reports and analyse your data
Prices start from ░░░ per month
Book a demo
Learn more
or Download template as PDF

Our security shift report template helps you maintain comprehensive records of security activities during each shift. You can log essential information about incidents, access control issues, equipment status, and more on this template.

According to a survey by Deloitte, 81% of executives indicated that anticipating external risk factors is critical to organizational success. This template provides systematic documentation that improves handover communication, enhances responsibility, and creates a reliable audit trail. This cuts down on incomplete or inconsistent security reporting that can lead to missed incidents or security breaches.

Related categories

Preview of the template
Entity
Page 1
Shift Details
Shift Date
Shift Start Time
Shift End Time
Security Officer Name
Security Officer ID
Incident Log
Were there any incidents during the shift?
If yes, please provide details
Patrol Rounds
Were all scheduled patrol rounds completed?
If no, please explain
Access Control
Were there any access control issues or breaches?
If yes, please provide details
Visitor Management
Were all visitors properly logged and badged?
If no, please explain
Equipment Status
Was all security equipment functioning properly?
If no, please describe any issues
Key Control
Were all keys and access cards properly secured?
If no, please explain
General Observations
Please provide any other observations, concerns or recommendations from the shift

Frequently asked questions

How can I ensure smooth handovers between security shifts using this template?

Complete the report 15-20 minutes before your shift ends to allow time for a proper handover. Highlight any ongoing situations or concerns that require immediate attention. Walk through key points with the incoming officer, especially unresolved incidents or potential issues. The structured format ensures critical information isn’t overlooked.

When should I complete the security shift report—during or after my shift?

Complete the report progressively throughout your shift rather than leaving it until the end. This ensures accuracy of timestamps and details that might be forgotten later. Reserve the final part of your shift to review, finalize observations, and prepare for handover. This approach balances thorough documentation with the practical need to maintain vigilance during your security duties.

What’s the best practice for documenting access control issues in the security shift report?

When documenting access control issues, specify the exact location, time, and nature of the problem—whether it’s a technical malfunction, tailgating incident, or credential misuse. Note any immediate actions taken and whether the issue was resolved. This documentation helps security managers identify vulnerable access points and implement appropriate countermeasures before serious breaches occur.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.