Software for machine safety

Yes. You schedule inspections in Lumiform and the system sends automatic notifications when an inspection is due or overdue. Supervisors receive reminders directly so nothing gets missed because someone forgot to check a list. Operations managers see overdue inspections on their dashboard without having to chase individuals.

Yes. The Actions section in Lumiform shows all created actions in one place. You can see which are open, in progress, or completed across every site without switching between tools or calling colleagues. Operations managers use the desktop dashboard to filter and track actions by status, site, or assignee.

Yes. The Analytics section gives you a filtered overview of completed and overdue inspections by site, user, or form type. You can see at a glance which sites have submitted their risk assessments and which have not. Lumiform also supports automatic email notifications to non-compliant sites, so you are not manually chasing each one.

Lumiform supports automated corrective action workflows with routing and notifications. You can configure the system to alert the relevant person or manager when an action becomes overdue. This removes the dependency on email follow-ups that go unanswered or verbal reminders that get forgotten. Whether you are managing a single site or coordinating across multiple locations, overdue actions surface automatically.

Lumiform supports approval workflows where a manager can review a submitted inspection, request additional information such as photos, and either approve it or send it back to the submitter before it is finalized. This gives the security manager or quality lead full control over what gets archived. The workflow supports traceability at every step, which is a hard requirement when managing accident reports, risk assessments, or any submission that must pass a formal review before it is considered complete.

Yes. Lumiform supports configurable permission levels and user roles. Site safety officers access only the inspections, actions, and results relevant to their location. The central manager or occupational safety team sees data across all sites from a single dashboard. This structure directly supports the requirement where a site manager looks after certain things and an account manager has real-time visibility of what has been done and what is still open, without everyone having access to everything.

Lumiform supports digital signatures on inspection reports. Field workers and supervisors can sign off directly in the app on mobile or on desktop. This was a dealbreaker with previous tools that lacked signature capability, and Lumiform covers it as a standard feature. Signed reports are stored and exportable as PDFs, which means your inspection records meet the validity requirements for compliance documentation without any additional steps or workarounds after the fact.

Yes. The Lumiform mobile app works fully offline. Field workers complete inspections underground or in any area without network coverage, and the app syncs all data automatically once a connection is restored. This was a dealbreaker with the Atlassian-based tool that lacked offline capability. The Outbox section in the app shows forms that are queued for sync, so nothing is lost and workers do not need to redo anything.

Yes. Lumiform’s form builder includes conditional logic. You configure specific answers to trigger follow-up questions, sub-checklists, or corrective action prompts automatically. If a field worker taps No on a PPE check, for example, the form can immediately present additional questions or require a photo and description before moving on.

Yes. In Lumiform you can create actions directly, without completing a full inspection form first. A field worker who spots a defect, such as a broken piece of equipment or a missing safety barrier, can log it, attach a photo, add a description, and assign it to the responsible person on the spot. This supports the dynamic, walk-around style of site inspection where findings are captured as they are discovered.