Regular biosafety cabinet checks help prevent cross-contamination and keep staff protected. This biosafety cabinet maintenance checklist gives your team a simple, standardized way to document inspections and stay compliant with safety protocols. With this template, you streamline safety checks, track HEPA filter performance, and improve inspections so that every report is consistent and audit-ready.
How to use the biosafety cabinet maintenance checklist
Whether you’re managing a single lab or coordinating maintenance across multiple facilities, here’s how to make the most of the checklist:
- Customize the checklist to match your cabinet model and lab protocols. Start by tailoring the template inside the Lumiform app. Add or remove steps based on the type of cabinet (Class I, II, or III), your lab’s cleaning schedule, and manufacturer requirements. You can also add logic rules to skip steps that don’t apply to your setup.
- Assign the checklist to the responsible technician. Once set up, assign it directly to your lab tech or facilities team. They’ll receive it on their mobile device and can complete it digitally, even in areas with low connectivity.
- Complete inspections step by step, with guided input. While they fill out the checklist, they’ll input airflow velocity, pressure readings, and add photos or notes if damage is found. Required fields make sure they don’t miss key details during the process.
- Use action tasks to follow up on flagged issues. If the HEPA filter pressure is off or there’s physical damage, create an action task from within the form and track its resolution. This helps you stay on top of repairs without a separate workflow.
- Track performance and spot trends with analytics. Over time, your completed checklists will help you identify recurring issues like airflow fluctuations or filter replacements happening too soon. Use the dashboard to catch problems before they disrupt operations.
Best practices for using a biosafety cabinet maintenance checklist
Unlike general lab equipment, a biosafety cabinet has multiple systems working in tandem—airflow, filtration, structural integrity—and each one can quietly fail without obvious signs.
To prevent this, make it a habit to document readings the same way every time. Use specific units (like m/s for airflow), include exact values rather than approximations, and always photograph visible issues like cracked panels or dislodged gaskets. This builds a reliable maintenance record and gives your team something concrete to review if problems arise.
Don’t delay creating action tasks as well. If airflow is off or filters show signs of stress, trigger a follow-up right from the form. Logging issues without addressing them defeats the point of regular inspections and can lead to downtime or safety risks.
It’s also important to review trends every few months. Recurring low inflow velocity or frequent HEPA replacements might signal a deeper issue with usage or installation. Use Lumiform’s analytics to compare data across cabinets and locations, and loop in your facilities manager or service provider when patterns emerge.
Stay on track with lab safety
Start using this template to build a consistent inspection routine that your team can rely on. With features like smart input fields, image uploads, and built-in action management, you can document issues clearly and respond faster, whether you’re in the lab or reviewing results off-site. Assign it to your staff, collect inspection data in one place, and improve accountability across shifts.