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Flooring inspection report template

Flooring inspection report template

Download this report template to document flooring materials, site conditions, and potential issues in a clear, organized format.

Use this template
or download pdf
Flooring inspection report template

Download this report template to document flooring materials, site conditions, and potential issues in a clear, organized format.

Use this template
or download pdf

About the Flooring inspection report template

A flooring inspection allows you to identify wear, damage, and structural issues that might affect safety and longevity. Whether you’re a property manager, contractor, or home inspector, this flooring inspection report template ensures that your assessments are consistent, thorough, and easy to compare over time. With this template, you and your team can systematically document flooring conditions, from surface evenness to baseboard installation, all in one place.

Upgrade how you conduct flooring inspections

A flooring inspection checklist is a common tool for certified floor inspectors conducting industry standard tests. Through it, you can determine the quality of flooring work and the cause of flooring problems. The final report provides full details on floor dimensions, relative humidity (RH), temperature, moisture, and any flooring problems found. You can:

  • Easily take photos when performing the flooring inspection and add them to the digital checklist in the appropriate place.
  • Instantly assign actions to appropriate staff from the app when identifying problems.
  • Securely store all inspection data in Lumiform cloud storage, minimizing losses.
  • Instantly receive clear and complete flooring inspection reports automatically and easily share results with customers.

Key elements of the flooring inspection report template

Below are the essential sections for a thorough and reliable flooring assessment.

  1. General information: This section captures key details like the commissioning party, inspection date, dealer, and mill claim number. Having these records ensures traceability and accountability, especially when dealing with warranty claims or contractor disputes.
  2. Flooring details: Documenting the manufacturer, material type, thickness, and total installed square footage provides a clear reference for evaluating wear and defects. If flooring is approved for radiant heat or below-grade installation, this information helps assess suitability for different environments.
  3. Environmental and site conditions: External factors like drainage, moisture exposure, and foundation stability can have a major effect on flooring performance. By recording soil dampness, signs of water intrusion, and crawl space conditions, you can pinpoint potential causes of warping, buckling, or mold growth.
  4. Structural integrity: From visible foundation cracks to insulation placement and ventilation, this section helps you assess whether structural elements are contributing to flooring issues. Identifying these problems early can prevent costly repairs down the line.
  5. Completion and sign-off: A standardized sign-off section, including the inspector’s name, signature, and additional comments, formalizes the report. This ensures clarity and accountability, providing a definitive record of findings for future reference.

Conduct accurate, reliable inspections with Lumiform’s tools

Standardize your flooring assessments with this professional report template. With structured sections for materials, site conditions, and structural integrity, you can document key details with precision. From assessing damage to verifying installation, this template keeps your reports consistent and actionable.

Related categories

  • Operational excellence templates
  • General templates
  • Maintenance templates
Preview of the template
Flooring Inspection Report
General
Commissioned by
Commission Date
Dealer
Mill Claim Number
Consumer
Concerns
Condition of Existing Floor
Specify
Flooring
Manufacturer
Species
Width
Flooring thickness
Total Sqft Material Installed
% of Floor Affected
Approved Over Radiant Heat
Approved Below Grade
Exterior Evaluation
Home Faces
Relation of Lot to Street
Relation of Lot to Neighbors
Lot Drainage Away from Foundation
Slope Angle Measurement
Gutters/Downspouts
Roof Overhang
Soil Damp at Foundation
Wet Window-wells
Signs of Moisture
Shrubs/Flowers/Planter Boxes at Foundation
Sprinklers/Irrigation
Established Landscape
Water Source/Swimming Pool Nearby
Proximity to Structure
Visible Cracks in Foundation
Visible Exterior Damage
Building is over
Below Flooring System Evaluation
Crawl Space Evaluation
Crawl Space
Condensation Present
Standing Water Present
Alkali/Discoloration on Foundation Walls
Vapor Retarder Present
Seams Overlapped (inches)
Seams Sealed
Method of Sealing
Plastic Taped up Foundation Walls
Percent of Ground Covered (%)
Insulation between Joists
Insulation on Foundation Walls
Vents Present
Number of Vents
Open/Closed
Humidistat Installed
Basement Evaluation
Basement
Date Completed
Walk Out
Specify Side(s) below ground level
Wall Cracks Present
Location
Sump Pump
Operating
HVAC Vents Open to Basement
Signs of Moisture Damage
Peeling Paint
Floor Stains
Rusty Nails
Gapped Trim or Moldings
Completion
Additional Comments
Name of Floor Inspector
Signature of Floor Inspector
This template was downloaded 88 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Building maintenance: A comprehensive guide (with case studies & free examples)Everything you need to create effective inspection checklists with LumiformHome inspection: A guide to a stress-free buying experience
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Template collections

See comprehensive collections of best practice templates related to this topic.

34 free safety inspection checklists for every industry14 free building maintenance checklist templatesTop 11 free home inspection checklists
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Building management softwareProperty inspection appConduct inspections with Lumiform's customizable workflow software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Inspections made easy6 benefits of maintenanceHow to perform safety inspections5 ways to achieve continuous improvement in your hospitality business

Frequently asked questions

What are common signs that a floor may need repairs or replacement?

Visible damage like cracks, deep scratches, and worn-out finishes are clear signs, but other signs can be more subtle. Uneven surfaces, soft spots, or creaking sounds often point to underlying structural issues. Water stains or discoloration may signal moisture damage, which can weaken flooring over time. .

What should I check when inspecting floors in older buildings?

Older buildings often have flooring that has settled over time, leading to uneven areas or separation between planks. Look for gaps, warping, or loose boards, which could indicate structural shifts. Check for signs of past water damage, especially in basements or near exterior walls, as prolonged exposure can lead to rot or mold growth.

How do seasonal changes affect flooring materials?

Temperature and humidity fluctuations cause flooring to expand and contract. Hardwood floors are especially sensitive, often shrinking in dry winter months and expanding in humid summers, which can lead to gaps or cupping. Vinyl and laminate are more stable but may still warp if exposed to excessive moisture. In colder climates, floors over unheated spaces can develop cracks.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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