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Restaurant renovation checklist

Restaurant renovation checklist

Use this restaurant renovation checklist to plan key details, including kitchen design and facility infrastructure. Track tasks, assign roles, and manage your project from start to finish.

Use this template
or download pdf
Restaurant renovation checklist

Use this restaurant renovation checklist to plan key details, including kitchen design and facility infrastructure. Track tasks, assign roles, and manage your project from start to finish.

Use this template
or download pdf

About the Restaurant renovation checklist

Beyond just the physical space, restaurant renovations are about creating an environment that delights guests and empowers staff. With our restaurant renovation checklist, you can efficiently manage every aspect of the renovation process, from securing necessary permits to improving kitchen design.

This template helps you organize tasks, delegate responsibilities, and track progress, ensuring nothing gets missed. You’ll find this checklist particularly useful for coordinating teams and maintaining timelines while transforming your restaurant.

How to use the restaurant renovation checklist

Using the restaurant renovation checklist is a straightforward way to keep your project organized and on track. Follow these steps to make the most of this tool:

  1. Customize the template to fit your needs. Start by reviewing each section of the checklist and making any necessary adjustments directly in the Lumiform app. Add or remove items that are specific to your renovation, such as upgrading your HVAC system or redesigning the dining area.
  2. Assign tasks to team members. Once the checklist is set up, assign tasks to your team members. You can use Lumiform’s role assignment feature to delegate responsibilities, making it clear who’s handling permits, inspections, or design aspects. This reduces confusion and ensures accountability at every stage of the renovation.
  3. Track progress in real-time. As tasks are completed, you can monitor progress directly within the app. Frontline staff or contractors can update the checklist from their mobile devices, keeping everyone informed on the project’s status. This real-time tracking keeps the project on schedule and helps you spot delays early.
  4. Review analytics and adjust as needed. Once the renovation is underway, use Lumiform’s data analysis tools to review performance and make informed decisions. If certain areas, like kitchen layout, need extra attention, you can make adjustments.

Customizing the restaurant renovation checklist

You can easily customize the restaurant renovation checklist to reflect your specific needs, whether you’re working on a small cafe or managing a large-scale renovation.

First, edit sections based on the scale of your renovation. If your project focuses only on redesigning the dining area, you might want to remove sections related to kitchen equipment or structural assessments.

You can also adjust tasks to prioritize specific areas, such as kitchen design or the dining space. If the kitchen is the heart of your renovation, emphasize tasks like selecting commercial-grade appliances and creating a workflow-friendly layout.

Take advantage of the checklist’s ability to enable notes, comments, and photo uploads. It’s possible to have your team document progress by uploading before-and-after photos of the kitchen renovation or adding comments about issues discovered during inspections.

Download Lumiform’s restaurant renovation checklist today

Start streamlining your restaurant renovation with this easy-to-use checklist, which will keep you organized from start to finish. With features like action management, notes, and easy collaboration, you can manage your entire team efficiently. Save time, reduce stress, and keep every detail of your renovation on track by integrating this tool into your workflow.

Related categories

  • Operational excellence templates
  • Hospitality templates
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  • Templates for business processes
Preview of the template
Page 1
Permits & Approvals
Obtain necessary permits from local authorities
Ensure all zoning and building code requirements are met
Submit renovation plans for approval
Facility Assessment
Evaluate current HVAC system capacity and efficiency
Inspect electrical wiring and panel capacity
Assess plumbing infrastructure and water supply
Examine structural integrity of the building
Kitchen Design
Design efficient kitchen layout with proper workflow
Select appropriate commercial kitchen equipment
Incorporate energy-efficient appliances
Ensure adequate ventilation and exhaust systems
Dining Area
Create an inviting and visually appealing dining space
Provide comfortable and ergonomic seating
Incorporate appropriate lighting fixtures
Allow for proper spacing between tables and aisles
Accessibility
Ensure compliance with ADA (Americans with Disabilities Act) guidelines
Provide accessible entrances, pathways, and restrooms
Install appropriate signage and wayfinding elements
Storage & Waste Management
Allocate adequate storage space for inventory and supplies
Establish efficient waste disposal and recycling systems
Incorporate organization and shelving solutions
Branding & Aesthetics
Develop a cohesive design concept and branding
Select suitable finishes, materials, and furnishings
Incorporate signage and decor that reflect the brand identity
Safety & Security
Install fire detection and suppression systems
Implement appropriate security measures (e.g., surveillance cameras, access control)
Ensure proper lighting and emergency exits
Timeline & Budget
Develop a detailed renovation timeline with milestones
Establish a comprehensive budget and monitor expenses
Communicate the renovation plan with staff and customers

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

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See comprehensive collections of best practice templates related to this topic.

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Check out how the Lumiform software can be utilized for related use cases.

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Frequently asked questions

What should I consider before starting a restaurant renovation?

Before starting a renovation, assess your goals, budget, and timeline. Consider how the changes will impact your brand and customer experience, and evaluate the current layout for efficiency and compliance with regulations. When researching design trends, you can gather input from staff and customers to identify areas needing improvement.

How do I choose the right contractor for a restaurant renovation?

Look for contractors with experience in restaurant renovations. Check their references and past projects, and confirm they’re licensed and insured. During the consultation, discuss your vision–they should be able to understand your needs–then request detailed quotes and timelines. A good contractor will communicate clearly and be open to collaboration.

How can I minimize downtime during renovations?

Plan renovations during slower business periods. In fact, consider doing the renovation in phases to keep parts of the restaurant operational. From start to finish, communicate with your contractor to streamline the process and address potential delays. To maintain customer engagement in the meantime, you can use temporary setups or pop-up locations.

How do I modernize an old restaurant?

To modernize an old restaurant, update the interior with fresh colors and contemporary furnishings, and enhance the lighting and acoustics for a better ambience. Revamp the menu to include current food trends while maintaining your unique style. You can also incorporate technology like digital menus or online ordering systems.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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