Lumiform
Features Solutions Resources Templates Enterprise Pricing
Select a language
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
en
Contact salesLog in
Sign up
Back
Englishen
Deutschde
Françaisfr
Españoles
Português (BR)pt-BR
Features Solutions Resources Templates Enterprise Pricing
Free demo
Log in
en
Book a personal demoView video demoContact sales
Explore
Resource hubCentral repository for all Lumiform resourcesCustomer storiesReal-world successes and experiences with Lumiform.
Learn
Template collectionsComprehensive collections of best practice templates.Topic guidesComprehensive safety, quality, and excellence insights.LexiconDefinitions key to quality, safety, and compliance.
Support
Developer's guideTechnical documentation for developers.Help centerAssistance with onboarding and platform mastery.
Featured reads
Explore our collection of 38 free preventive maintenance checklists

Template collection

Explore our collection of 38 free preventive maintenance checklists

Start reading
Your guide to performing and documenting efficient child care observation

Topic guide

Your guide to performing and documenting efficient child care observation

Start reading
Lumiform as customer journey mapping tool in gastronomy

Success story

Lumiform as customer journey mapping tool in gastronomy

Start reading
Book a personal demoView video demoContact sales
By industry
Food and hospitalityManufacturingConstructionRetailTransport and logisticsFacility managementView all industries
By business needs
Health and safetyQualityOperational excellenceRisk management and complianceView all business needs
By use case
Safety management softwareEnergy audit appForklift inspection appBuilding management softwareVehicle inspection appQMS appKaizen method appProperty inspection appRestaurant inspection appElevator management appProject management softwareFire inspection app
View all app uses
Book a personal demoView video demoContact sales
Overview
Template libraryDiscover over 12,000 free, ready-made and expert proofed templates.
Use cases
CleaningMaintenanceRisk assessmentSupply chainIncident management
Business needs
Health and safety managementQuality managementOperational excellenceRisk management and compliance
Industries
Food and hospitalityManufacturingRetailTransport and logisticsConstructionFacility management
Book a personal demoView video demoContact sales
Overview
Product overviewAll features
Capabilities
Digitize
Form builderMobile AppActions
Automate
Workflow automationApprovalsIntegrations
Transparency and accountability
ReportsAnalytics
Orchestrate
Administration
Book a personal demoView video demoContact sales
Templates
Fire safety maintenance report template

Fire safety maintenance report template

Keep fire safety inspections consistent and thorough with this detailed template. Record equipment checks, highlight hazards, and assign follow-ups to maintain safety standards.

Use this template
or download pdf
Fire safety maintenance report template

Keep fire safety inspections consistent and thorough with this detailed template. Record equipment checks, highlight hazards, and assign follow-ups to maintain safety standards.

Use this template
or download pdf

About the Fire safety maintenance report template

A fire safety maintenance report template helps you capture critical details about extinguishers, alarms, lighting, and more, all in one organized form. With this template, you’ll cut down on missed checks, boost team accountability, and keep your records clear. This tool simplifies compliance while strengthening your safety measures.

How to use the fire safety maintenance report template

Follow these steps to make the template part of your safety protocols:

  1. Customize the template to fit your needs. Open the template and edit fields to match your specific building or regulatory requirements. Add sections for unique equipment or additional notes. This ensures your inspections cover every detail relevant to your industry.
  2. Assign roles to team members. Delegate responsibilities for filling out the checklist. This accountability keeps everyone engaged and ensures nothing is overlooked.
  3. Conduct inspections on-site with mobile access. You can conduct inspections directly from your mobile device, using the app to record findings in real time. Snap photos of issues, add comments, and update statuses as you move through the building.
  4. Track and resolve identified issues. Mark critical issues for immediate action and assign follow-ups to the appropriate personnel through the app. Use reminders to monitor progress until tasks are completed.
  5. Review and analyze reports for insights. Once inspections are complete, compile your data into actionable insights. Use Lumiform’s analytics tools to spot trends, identify recurring issues, and improve your fire safety measures over time.

Customizing your fire safety maintenance report template

Every facility has unique fire safety needs are unique, and you can adapt the fire safety maintenance report template to meet them.

One option is to add more inspection fields for unique equipment. For example, if your building uses high-pressure CO2 extinguishers or specialty kitchen suppression systems, you can include dedicated fields to check their status.

You can also use diverse input types. Aside from checkboxes, the template lets you include dropdown menus, multiple-choice options, or even signatures. Photo uploads are available too so Inspectors can visually document damaged smoke detectors or obstructed exits.

Feel free to include instructions too anywhere in the template, such as “Test emergency lights for at least 90 seconds.” This can go a long way in avoiding missteps, especially for new staff.

Enhance inspections with a fire safety maintenance report template

With this professional template, you can streamline inspections, document findings, and assign tasks smoothly. Whether you’re managing a single property or multiple locations, this tool adapts to fit your operations, saving you time and reducing stress. Download this template now and transform the way your team handles fire safety.

Related categories

  • Health and safety management templates
  • Operational excellence templates
  • Facility management templates
  • Real estate templates
  • Fire safety templates
  • Maintenance templates
Preview of the template
Page 1
General Information
Building Name
geolocation!!!
Date of Inspection
Fire Extinguishers
Are all fire extinguishers accessible and unobstructed?
Are all fire extinguishers properly charged and serviced?
Are all fire extinguisher tags up-to-date?
Emergency Lighting
Are all emergency lights functioning properly?
Are all emergency light battery packs charged?
Smoke Detectors
Are all smoke detectors clean and unobstructed?
Are all smoke detectors functioning properly?
Fire Alarm System
Is the fire alarm panel free of trouble codes?
Have all pull stations been tested?
Have all audible/visual devices been tested?
Exit Signs
Are all exit signs illuminated and functioning?
Are all exit signs clearly visible and unobstructed?
General Observations
Are all fire doors unobstructed and closing properly?
Are all fire lanes and exits clear of obstructions?
Are all fire sprinkler heads unobstructed?
Additional Comments

More templates like this

Fire safety checklist
Fire safety checklist
Use this template to assess the level of fire safety in a building or facility. It includes a list of items to be checked, including smoke detectors and fire extinguishers.
Fire safety templates
Fire safety checklist for the workplace
Fire safety checklist for the workplace
Take control of workplace fire safety with this comprehensive checklist. Identify hazards, document inspections, and assign tasks to keep your team safe and your workplace compliant.
Fire safety templates
Fire safety inspection checklist
Fire safety inspection checklist
Make fire safety inspections straightforward with a detailed checklist tailored to help you track risks, document findings, and stay compliant.
Fire safety templates
Fire safety risk assessment template
Fire safety risk assessment template
Record of Fire Safety Risk Assessment
Fire safety templates
Fire safety policy template
Fire safety policy template
Plan, organize, and implement effective fire safety measures with this detailed template. Use it to assess risks, outline procedures, and keep your workplace compliant.
Fire safety templates
Fire safety audit checklist
Fire safety audit checklist
Utilize this monthly fire safety audit to optimize the fire safety plan in your company and implement regular checks.
Fire safety templates

Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Fire door inspection: Your guide to safety and complianceFire drill log: A comprehensive guideFire safety: How to minimize risks and stay compliant
See all topic guides

Template collections

See comprehensive collections of best practice templates related to this topic.

24 free fire safety checklists to improve complianceBest 13 free fire risk assessment templatesTop 17 fire drill checklist template for every company 
See all template collections

Use cases

Check out how the Lumiform software can be utilized for related use cases.

Fire risk assessment softwareFire safety softwareSafety Incident Reporting SoftwareSafety inspection app
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

5 developments in firefighter technology5 steps of a fire risk assessmentHow to perform safety inspectionsFireproofing Your Office: Keeping Your Employees Safe

Frequently asked questions

What should be included in a fire safety maintenance report?

A fire safety maintenance report should cover critical components of your building’s fire safety system. Include details about fire extinguishers, smoke detectors, fire alarms, emergency lighting, exit signs, and sprinkler systems. It’s also important to note any deficiencies, or hazards and document any corrective actions taken.

Who is responsible for filling out fire safety maintenance reports?

Facility managers, safety officers, or maintenance teams trained in fire safety protocols are usually responsible for this. In larger organizations, specific roles may be assigned for certain sections—for example, electricians might inspect emergency lighting, while custodial staff handle fire door checks.

How do I address recurring issues found during inspections?

First, analyze the data to identify patterns—like frequently blocked fire exits or malfunctioning smoke detectors. You can then tackle the root cause, such as scheduling regular maintenance or creating better staff training. Assign follow-ups for unresolved issues and track their progress. If problems persist, escalate to upper management.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
Lumiform logo
Platform
HomeSign upProductAll featuresPricingEnterpriseTrust and securityCustomer success offeringsDownload the app
Solutions
IndustriesFood and hospitalityManufacturingConstructionRetailTransport and logisticsFacility management
Business needsHealth and safetyQualityOperational excellenceRisk management and compliance
Uses cases
Learn
Template collectionsTopic guidesLexiconHelp centerJournalInfographicsVideos
Resources
Lumiform templatesby industryby use caseby business needAll categories
Customer storiesDeveloper APIResource hubIntegrations
Company
AboutJobsLegalBook a demoContact sales
© 2025 LumiformTerms and conditionsPrivacyData processingSitemap
App StoreGoogle play