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FMCSA safety audit checklist

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Page 1
General Information
Carrier Name
DOT Number
Address
City
State
Zip
Phone Number
Principal Place of Business
Person Interviewed
Title
Date of Audit
Applicable Regulations
49 CFR Part 382 - Controlled Substances and Alcohol Use and Testing
49 CFR Part 383 - Commercial Driver's License Standards
49 CFR Part 387 - Minimum Levels of Financial Responsibility for Motor Carriers
49 CFR Part 390 - Federal Motor Carrier Safety Regulations: General
49 CFR Part 391 - Qualifications of Drivers
49 CFR Part 392 - Driving of Motor Vehicles
49 CFR Part 393 - Parts and Accessories Necessary for Safe Operation
49 CFR Part 395 - Hours of Service of Drivers
49 CFR Part 396 - Inspection, Repair, and Maintenance
Compliance Review Results
Satisfactory
Conditional
Unsatisfactory
Proposed Safety Rating
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Ensuring compliance with FMCSA regulations is crucial for maintaining a safe and efficient transportation operation. Our FMCSA safety audit checklist template is designed to help you conduct thorough safety audits, identify potential hazards, and ensure compliance with federal safety standards. By using this template, you can create a more organized and efficient audit process, promoting a culture of safety within your organization. Make your transportation operations safer and more efficient with our easy-to-use checklist.  

Transform your safety audit process

  The primary purpose of our FMCSA safety audit checklist template is to provide a structured and systematic approach to safety audits that aligns with FMCSA regulations. This template helps you identify and address potential hazards before they escalate into serious issues, ensuring a safer work environment.   By using this template, you can streamline your safety audit process, promote thoroughness, and reduce the risk of violations and penalties. Additionally, it helps ensure compliance with FMCSA regulations, which can enhance your company’s reputation for safety. Ultimately, this template supports the creation of a proactive safety culture, leading to improved employee morale and productivity. A safer transportation operation means happier employees and better operational efficiency.  

Key elements of the FMCSA safety audit checklist template

  Our FMCSA safety audit checklist template includes several key elements to ensure comprehensive safety audits. It covers critical areas such as:  
  • General information: Collect basic information about the carrier, including:
  • Carrier name: Enter the legal name of the transportation carrier.
  • DOT number: Document the Department of Transportation (DOT) number assigned to the carrier.
  • Address: Record the carrier’s business address, including city, state, and zip code.
  • Phone number: Enter the contact phone number for the carrier.
  • Principal place of business: Specify the main location where the carrier conducts its operations.
  • Person interviewed: Record the name and title of the person being interviewed during the audit.
  • Date of audit: Document the date when the safety audit is conducted.
 
  • Applicable regulations: Verify compliance with key FMCSA regulations, including:
49 CFR Part 382 – Controlled Substances and Alcohol Use and Testing: Ensure that the carrier has a drug and alcohol testing program in place and that it complies with federal requirements. Check for records of pre-employment, random, post-accident, and reasonable suspicion testing. 49 CFR Part 383 – Commercial Driver’s License Standards: Confirm that all drivers have valid commercial driver’s licenses (CDLs) and meet the necessary qualifications, including endorsements for specific types of vehicles and cargo. 49 CFR Part 387 – Minimum Levels of Financial Responsibility for Motor Carriers: Verify that the carrier maintains the required levels of insurance coverage for public liability and property damage. Review insurance certificates and policies. 49 CFR Part 390 – Federal Motor Carrier Safety Regulations: General: Check for compliance with general safety regulations, including recordkeeping, operational standards, and the presence of a safety management program. 49 CFR Part 391 – Qualifications of Drivers: Ensure that drivers meet all qualification standards, including medical certifications, driving records, and background checks. Review driver qualification files for completeness. 49 CFR Part 392 – Driving of Motor Vehicles: Assess compliance with regulations related to the safe operation of commercial vehicles, including adherence to traffic laws, use of seat belts, and prohibition of handheld mobile devices. 49 CFR Part 393 – Parts and Accessories Necessary for Safe Operation: Verify that all vehicles are equipped with the necessary safety parts and accessories, such as brakes, lighting, tires, and reflective devices. Conduct a visual inspection of vehicles. 49 CFR Part 395 – Hours of Service of Drivers: Ensure that drivers comply with hours-of-service regulations to prevent fatigue-related incidents. Review driver logs, electronic logging devices (ELDs), and supporting documents. 49 CFR Part 396 – Inspection, Repair, and Maintenance: Confirm that the carrier conducts regular vehicle inspections, repairs, and maintenance as required by federal regulations. Review maintenance records, inspection reports, and repair orders.  
  • Compliance review results: Document the results of the compliance review, including:
Satisfactory: Indicate whether the carrier meets all safety standards. Provide detailed notes on areas of excellence.
  • Conditional: Note any areas where the carrier needs improvement to meet safety standards. Provide specific recommendations for corrective actions.
  • Unsatisfactory: Identify any serious violations or deficiencies that need immediate attention. Outline the steps required to address these issues.
  • Proposed safety rating: Provide an overall safety rating based on the audit findings. Include a summary of key observations and recommendations.
  Each section is meticulously designed to guide you through specific safety audit tasks, helping you identify and mitigate risks effectively. The template also includes space for additional notes and observations, allowing you to document any issues and track corrective actions. This comprehensive approach ensures that no aspect of transportation safety is overlooked, providing a robust framework for maintaining compliance with FMCSA regulations.  

Get started with Lumiform’s FMCSA safety audit checklist template

  Ready to enhance safety in your transportation operations? Download Lumiform’s free FMCSA safety audit checklist template today and start conducting thorough and effective safety audits. Our user-friendly template will help you ensure compliance, protect your employees, and maintain a high standard of safety. Don’t wait—take the first step towards a safer transportation operation now! Download your free checklist and transform your safety standards with Lumiform.  
Please note that this checklist template is a hypothetical appuses-hero example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.

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