FMCSA safety audit checklist template

First gather your company’s basic information including DOT number, operating authority documents, insurance certificates, driver qualification files, vehicle maintenance records, hours of service logs, drug and alcohol testing program documentation, and accident register. Having these readily available will help you complete the template efficiently and identify any compliance gaps.

Use this template as a training tool by conducting mock audits with your safety team and department heads. Have staff locate and present the required documentation for each section, explain compliance requirements, and address any gaps discovered. This practical exercise builds confidence and ensures everyone knows their responsibilities when the actual audit occurs.

When you find compliance gaps, document each issue, create a corrective action plan with specific deadlines, assign responsibility to appropriate staff members, and implement new procedures to prevent recurrence. For serious violations, consult with a transportation compliance specialist to determine if voluntary disclosure to FMCSA would be beneficial.