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Food safety inspection checklist template

Food safety inspection checklist template

A food safety inspection checklist ensures that all kitchen activities are done according to standards.

Use this template
or download pdf
Food safety inspection checklist template

A food safety inspection checklist ensures that all kitchen activities are done according to standards.

Use this template
or download pdf

About the Food safety inspection checklist template

Staying on top of food safety involves thorough inspections and strict sanitation protocols. This food safety inspection checklist helps you simplify and standardize the process, whether you’re in the restaurant, food production, or catering industry. It guides you through critical tasks like temperature checks and proper food storage to keep your operations running smoothly and by-the-book.

How to use the food safety inspection checklist

Here’s a quick guide to implementing the checklist:

  1. Customize the checklist to match your operations. Every food business has unique needs. Start by editing the template to reflect your specific processes—like adding inspection points for equipment, storage areas, or cleaning protocols unique to your setup.
  2. Conduct inspections step-by-step. Follow the checklist sequentially, ensuring you cover all critical areas, such as handwashing stations, food storage, and preparation surfaces. Pay close attention to high-risk items like raw meat storage and cooler temperatures.
  3. Document findings in real-time. As you complete each task, record your observations directly in the template. You can attach photos, add notes, or log specific details like temperature readings. This ensures a complete, accurate record that you can reference later if needed.
  4. Assign corrective actions immediately. If an issue comes up during the inspection, use the app to assign action tasks right away. For example, if sanitizing supplies are running low, you can create a task for replenishment and assign it to the responsible person.
  5. Track and analyze your data. After completing inspections, review your data within the app to spot trends or recurring issues. Use these insights to improve workflows, prevent safety lapses, and maintain compliance over time.

Best practices for using a food safety inspection checklist

You can make the most out of the checklist by following these best practices for inspections.

First, record details immediately, using photos or notes as needed. Document key findings directly in the checklist, whether it’s noting a malfunctioning dishwasher or uploading a photo of improperly stored food. Since the Lumiform app is also available on mobile, you can fill out the form anytime from your phone or tablet.

Don’t forget to regularly calibrate thermometers and test strips for accuracy. A poorly calibrated thermometer can give inaccurate temperature readings, leading to unsafe food handling. Set a schedule for calibration and replace worn-out equipment to maintain consistent and reliable results.

A key part of food safety is also training your team to spot and report issues effectively. Provide hands-on training on identifying common risks, such as signs of cross-contamination or improper sanitation.

Get started with Lumiform’s food safety inspection checklist today

Make your inspections faster, easier, and more reliable with this checklist. From tracking critical storage practices to identifying potential hazards, this template keeps every detail organized and actionable. Assign tasks, document findings, and create a clear overview of your inspection process—all tailored to your business needs.

Related categories

  • Health and safety management templates
  • Quality management templates
  • Food manufacturing templates
  • Hospitality templates
  • Food safety templates
  • HACCP templates
Preview of the template
Audit
Opening Checks
Hot and cold running water available from all sinks?
All hand sinks equipped with soap and disposable paper towels in dispensers?
Cleaning cloth buckets prepared and sanitizer concentration verified with chemical test strips?
Cooler and freezer temperatures taken and recorded?
Cooler storage practices are implemented? (raw meat storage practices, food containers covered)?
Dishwasher is working correctly?
Equipment clean, well maintained, and free of physical defects?
Food prep areas cleaned and sanitized (work surfaces, equipment, utensils etc.)?
FIFO (First In, First Out) practiced; no visibly spoiled or tainted foods?
No evidence of insects/vermin in storage, processing, and retail areas (monitoring stations)?
No ill food handlers on duty (diarrhea, vomiting, jaundice)?
Food handlers free of exposed cuts?
Manager/Staff with provincially approved food safety certification or equivalent on duty?
Mid-Day Food Handling Checks
Food is handled, stored, and displayed in a manner that minimizes cross-contamination?
Frequent hand washing observed (Soap & disposable paper towels available at hand basins)?
High hazard foods (cooked or raw) not being held at room temperature for > 30 minutes?
Cleaning cloths stored in a sanitizing solution & verified with chemical test strips?
Closing Checks
Cooler and freezer temperatures taken and recorded?
Dirty cleaning cloths removed for cleaning and replaced with new ones?
Waste bins have been emptied & garbage bags removed from kitchen?
All dirty laundry (cleaning cloths, aprons, etc.) have been placed in designated dirty laundry bag?
Cleaning has been completed as outlined in cleaning schedule?
Completion
Full Name and Signature of the Inspector
This template was downloaded 6 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Safety inspections: A comprehensive guide for your teamFood safety guidelines: A detailed guide with bonus action plansFood safety management system (FSMS): A comprehensive guide
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Template collections

See comprehensive collections of best practice templates related to this topic.

34 free safety inspection checklists for every industry10 free HACCP plan templates to improve food safety16 free kitchen cleaning checklists
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Safety inspection appFood safety softwareRestaurant inspection appFood hygiene software
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

5 reasons workflow automation improves food safety3 benefits of HACCP softwareHow to perform safety inspectionsModernize your restaurant technology with digitalization

Frequently asked questions

What are some food safety rules?

Food safety rules focus on preventing contamination, maintaining hygiene, and keeping food at safe temperatures. Key rules include washing hands thoroughly before handling food, separating raw and cooked ingredients to avoid cross-contamination, and using clean and sanitized utensils and surfaces.

What are the most common food safety inspection mistakes to avoid?

One common mistake is incomplete record-keeping, such as failing to log temperatures or document corrective actions. Another is neglecting high-risk areas like food storage or equipment cleanliness. Overlooking staff hygiene practices, like handwashing, is another frequent error.

What tools or equipment are essential for a thorough food safety inspection?

A reliable thermometer is a must for checking food and storage temperatures. Chemical test strips are essential for verifying sanitizer concentrations. Flashlights help inspect hard-to-see areas, like under equipment, while digital checklists keep the process organized and consistent.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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