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Machine safety inspection checklist

Machine safety inspection checklist

Inspect equipment efficiently with a safety inspection checklist that covers guarding, electrical, mechanical, and operator risks—all in one clear, customizable format.

Use this template
or download pdf
Machine safety inspection checklist

Inspect equipment efficiently with a safety inspection checklist that covers guarding, electrical, mechanical, and operator risks—all in one clear, customizable format.

Use this template
or download pdf

About the Machine safety inspection checklist

Routine machinery checks are a critical part of maintaining safety standards, from factories and manufacturing plants to construction sites. A machine safety inspection checklist gives you and your team a systematic way to confirm that every piece of equipment is operating safely. This way, nothing gets overlooked during daily, weekly, or monthly inspections.

Using a machine safety inspection checklist helps you reduce downtime, catch small issues before they become real hazards, and stay compliant with safety regulations.

Key elements of a machine safety inspection checklist

With a safety inspection checklist, you can build a repeatable, organized process for assessing equipment condition and documenting safety standards. Here are the checklist’s essential components:

  1. General machine information: Capture key identifiers like the machine model, serial number, location, and inspection date. This section gives your documentation structure and ensures accurate record-keeping.
  2. Guarding and safety features: Review the condition and placement of physical guards and emergency stops. You’ll then be able to monitor compliance with safety standards better and protect your team from moving parts.
  3. Electrical and wiring checks: Focus on the machine’s electrical integrity—cords, connections, and covers. This helps catch early signs of wear or damage before they lead to malfunctions.
  4. Mechanical components: Use this section to assess wear and tear on belts, gears, and other moving parts. You get a clearer view of maintenance needs before downtime hits.
  5. Operator safety and environment: Go beyond the machine itself—look at workspaces, access to controls, and the condition of personal protective equipment (PPE).
  6. Maintenance and labeling: This final check looks at cleanliness, proper signage, and whether past maintenance was done and logged. It ties everything together, confirming that your machines are not just safe, but well-managed over time.

How to customize your machine safety inspection checklist

Not every machine needs the same type of inspection, which is why the checklist is customizable.

Feel free to add machine-specific checkpoints to tailor inspections to the exact equipment in use. For example, if you’re working with a hydraulic press, you might want to add checks for oil pressure levels or cylinder alignment. For CNC machines, you could include items like tool calibration or spindle temperature.

To guide your team through complex tasks, you can attach instruction files or images directly to the checklist. For instance, link a maintenance manual for checking belt tension on a conveyor system or even images showing the proper way to test an emergency stop button.

You also have the option to include digital signatures to bring accountability into the process. Every completed inspection can be signed off by the person responsible—be it the shift supervisor, technician, or external inspector.

Build safer workflows now with Lumiform’s tools

This template gives you a clear, step-by-step way to manage inspections. Add photos, assign tasks, include notes, and keep each check consistent across teams and shifts. Whether you’re overseeing a single site or coordinating across locations, this tool keeps your inspections organized and repeatable.

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Preview of the template
entity_item!!!
Page 1
General Information
Machine Model
Machine Serial Number
Location
Inspection Date
Inspected By
Machine Guarding
Are all moving parts properly guarded?
Are the guards in good condition and properly secured?
Are all emergency stop buttons clearly marked and accessible?
Electrical Safety
Is the machine's electrical system in good condition?
Are all electrical boxes and covers properly installed and secured?
Are all electrical cords and cables in good condition?
Mechanical Safety
Are all moving parts lubricated and in good working order?
Are all safety devices (e.g., limit switches, interlocks) functioning properly?
Are the machine's structural components in good condition?
Operator Safety
Are the operator controls clearly labeled and accessible?
Is the work area clear of obstructions and tripping hazards?
Are the necessary personal protective equipment (PPE) available and in good condition?
Maintenance and Housekeeping
Is the machine free of excessive dust, debris, and oil buildup?
Are all warning labels and safety signs in place and legible?
Has the scheduled maintenance been performed and documented?
Additional Comments
Please provide any additional comments or observations about the machine's safety and condition.

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Safety inspections: A comprehensive guide for your teamMachine guarding: A complete guide to machine safety for companies & managersCompliance audit mastery: A handbook for proactive businesses
See all topic guides

Template collections

See comprehensive collections of best practice templates related to this topic.

34 free safety inspection checklists for every industry4 free daily safety inspection checklists10 free equipment preventive maintenance checklists
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Safety inspection appEquipment inspection softwareEquipment maintenance software Dynamic risk assessment app
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

3 types of equipment inspections6 types of equipment maintenanceOverall equipment effectiveness (OEE) calculation formulaHow to perform safety inspections

Frequently asked questions

Who is qualified to carry out a machine safety inspection?

A machine safety inspection should be done by someone with solid knowledge of the equipment—usually a trained technician, safety officer, or maintenance lead. They need to understand how the machine works, what can go wrong, and how to spot early signs of wear. For higher-risk machines, certification or manufacturer training is often required.

What’s the best time to schedule a machine safety inspection?

Conduct inspections during planned downtime or before a shift starts—never in the middle of active use. Schedule more frequent checks for machines under heavy use or exposed to dust or moisture. It’s also advisable to time inspections before peak production periods or after major maintenance work or repairs.

What are some commonly overlooked issues during machine checks?

It’s easy to miss things like damaged cables hidden behind panels, worn emergency stop buttons, or loosened guards from vibration. Small leaks near seals or fittings also get ignored until they become bigger problems. Don’t forget to check if warning labels are still visible and relevant, especially after a part has been updated.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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