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Vehicle safety inspection checklist template

Vehicle safety inspection checklist template

Use this checklist to standardize fleet inspections, document key details, and identify maintenance needs. You’ll find it easier to address potential issues before they escalate.

Use this template
or download pdf
Vehicle safety inspection checklist template

Use this checklist to standardize fleet inspections, document key details, and identify maintenance needs. You’ll find it easier to address potential issues before they escalate.

Use this template
or download pdf

About the Vehicle safety inspection checklist template

Keeping vehicles in top condition requires a thorough system where you check and consistently record safety details. This vehicle safety inspection checklist helps you standardize the process, track compliance, and reduce risks across your team. It gives you an easy-to-use framework for documenting critical inspections, from brakes and lights to safety equipment.

Key elements of a vehicle safety inspection checklist

The checklist uses clear sections to organize the inspection:

  1. General vehicle condition: This section covers essential checks for the vehicle’s overall functionality, including brakes, steering, seat belts, and tires. You’ll assess if critical safety features are in working order to avoid accidents and meet regulatory requirements.
  2. Lights and visibility: From headlights and indicators to mirrors and windshield wipers, visibility is non-negotiable. This way, you can highlight potential visibility hazards and verify that your vehicles can be safe to operate at or night.
  3. Safety equipment: A fully stocked first aid kit, fire extinguisher, and roadside emergency kit can be lifesavers. This section keeps your team better prepared for emergencies, with safety as a top priority.
  4. Interior and exterior cleanliness: Cleanliness isn’t just about appearances—it’s also about creating an organized, professional workspace for your team. A clean, well-maintained vehicle reduces distractions and boosts efficiency.

Customizing the vehicle safety inspection checklist

You can customize your checklist to address the unique demands of your fleet while covering every safety detail.

Feel free to add sections for specialized equipment or vehicles. Every vehicle type has its own features, and your checklist should reflect those specifics. For example, if you’re managing construction vehicles like bulldozers or excavators, you can include fields to inspect hydraulic systems, attachments, or heavy-duty tires.

Don’t forget to incorporate local or industry-specific regulations. Different industries and regions have their own safety standards, and your checklist can help you stay compliant.

Lumiform also lets you use diverse input types for better data collection. You can add dropdowns, text fields for detailed notes about specific issues, or even signature fields and photo uploads to document damages.

Get started with Lumiform’s vehicle safety inspection checklist today

A well-organized inspection process requires the right tools. With this checklist, you can standardize safety checks for your fleet, track key details like brake performance or tire condition, and document findings clearly. Whether you’re inspecting delivery trucks, construction equipment, or company cars, this template keeps your team on top of important details.

Related categories

  • Health and safety management templates
  • Risk management and compliance templates
  • Automotive templates
  • Logistics and transportation templates
  • Safety templates
Preview of the template
Audit
Vehicle inspection item
Seat belt in good condition and working properly?
Brakes including parking brake function properly?
Oil change performed within the normal parameters? How many miles since last oil change?
Heater/defroster function properly?
Steering wheel function properly?
Horn functions properly?
Tires are in good condition? When were the tires last rotated?
Exhaust system in good condition?
Windshield wipers function properly?
Lights
Headlights function properly?
Indicators function properly?
Brake lights function properly?
Tail lights function properly?
Reverse lights function properly?
Flashers function properly?
Instrument panel lights up correctly?
Glass
Windshield is in good condition?
Mirrors are in good condition and function properly?
Safety equipment
First aid kit fully stocked including an eye wash station?
Ladders have all of the proper markings and are properly secured not using bungee cords?
Fire extinguisher in place and inspected on a monthly basis?
Road side kit ( reflective triangle/flares/flag) available?
Accident kit available?
Driver's alert sticker in place?
Housekeeping
Parts/tools/supplies/tanks organized?
Parts/tools/supplies/tanks secure?
Overall condition of the vehicle
Is the outside of the vehicle clean?
Is the inside of the vehicle well organized and clean?
Add signature

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Safety inspections: A comprehensive guide for your teamVehicle inspection: A comprehensive guideCommercial vehicle maintenance: The ultimate guide for transporters and fleet managers
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Template collections

See comprehensive collections of best practice templates related to this topic.

34 free safety inspection checklists for every industry4 free vehicle pre start checklists10 free vehicle maintenance checklists
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Safety inspection appVehicle inspection softwareVehicle maintenance softwareFleet safety software
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key FeaturesHow to evaluate compliance measuresHow to perform safety inspectionsMaintenance: best practices and benefits

Frequently asked questions

What if a vehicle fails a safety inspection?

If a vehicle fails an inspection, it’s important to address critical issues immediately. For example, if brakes or tires are unsafe, take the vehicle off the road until repairs are completed. Minor issues, like a broken light, can often be resolved quickly. Always document the failure, create a repair plan, and prioritize fixes based on severity.

Which tools are helpful during a vehicle safety inspection?

A tire pressure gauge and tread depth tool are essential for checking tires, while a flashlight helps you inspect hard-to-see areas. Diagnostic scanners can identify engine or system faults. Having a checklist on hand also aids in reducing errors during the inspection process.

What are some warning signs that indicate a vehicle needs immediate maintenance?

Warning signs include unusual noises like squealing brakes or grinding gears, dashboard warning lights, excessive smoke from the exhaust, or fluid leaks under the vehicle. Other red flags are vibrations when driving, poor handling, or uneven tire wear.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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