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VA safety inspection checklist template

VA safety inspection checklist template

Use this checklist to conduct thorough vehicle inspections, document findings, and ensure compliance with Virginia’s regulations.

Use this template
or download pdf
VA safety inspection checklist template

Use this checklist to conduct thorough vehicle inspections, document findings, and ensure compliance with Virginia’s regulations.

Use this template
or download pdf

About the VA safety inspection checklist template

When it comes to vehicle safety, staying on top of inspections is critical–and in Virginia, it’s also a legal requirement for compliance with transportation regulations. This VA safety inspection checklist helps standardize your process, ensuring you don’t overlook critical areas like brakes or tires. With this template, you can simplify the inspection process for your team, reduce errors, and create detailed, professional reports.

A step-by-step guide to using the VA safety inspection checklist

Whether you’re inspecting a fleet or handling individual vehicles, here’s how you can add the template to your workflow:

  1. Customize the template to fit your needs. First, tailor the checklist to match your specific inspection process. Use Lumiform’s editing tools to add, remove, or rearrange items based on safety inspection standards.
  2. Prepare for each inspection. Before heading out, gather any tools or materials you’ll need to complete the checklist. Make sure your mobile device or tablet has the Lumiform app loaded and ready to go so you can conduct the inspection digitally without delays.
  3. Conduct the inspection step by step. Work through each section of the checklist carefully—from exterior condition to brakes and suspension—without skipping a single line. The app allows you to flag any failed components immediately. This keeps the process smooth and ensures thorough results.
  4. Assign follow-up actions directly in the app. If an issue arises, such as worn tires or faulty brake lines, assign corrective tasks directly from the app. Lumiform allows you to delegate actions to the right team members, so you can handle repairs and adjustments quickly.
  5. Track results and improve over time. Once the inspection is complete, review the results and generate detailed reports directly in the app. Use the built-in analytics tools to spot trends, identify recurring issues, and optimize your inspection processes over time.

Customizing your VA safety inspection checklist

You can edit the checklist so it fits the unique demands of your inspections.

First, feel free to add other tasks based on vehicle type. For example, if your team inspects commercial trucks, you can add tasks like “Inspect air brake system” or “Check reflective tape on trailers.”

The Lumiform app also lets you add diverse response types. Drop-down menus or multiple-choice answers can save time and reduce errors during inspections. You can also enable photo uploads or space for notes anywhere in the checklist.

Another option is to add team instructions or notes for tricky steps. Certain inspection points might require extra guidance, especially for new team members or when handling complex vehicles. You can insert detailed instructions directly into the checklist to clarify how to approach specific tasks.

Download Lumiform’s VA safety inspection checklist today

Stay ahead with a checklist that’s designed for accuracy and efficiency. With Lumiform’s template, you can standardize inspections, cover essential points, and keep your operations compliant with Virginia’s regulations. Its customizable structure means you can tailor it to suit your needs, no matter what type of vehicle you’re inspecting.

Related categories

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Preview of the template
Page 1
Exterior Condition
Examine the body and fenders for damage or rust
Check the headlights, taillights, and turn signals for proper operation
Verify the windshield, windows, and mirrors are in good condition
Inspect the wipers and wiper fluid for proper function
Examine the tires for adequate tread depth and proper inflation
Brakes and Suspension
Test the brakes for proper operation and pedal height
Check the brake lines, hoses, and connections for leaks
Inspect the shock absorbers and springs for wear or damage
Verify the steering wheel has proper play and the steering components are in good condition
Engine and Drivetrain
Examine the engine for proper fluid levels and leaks
Check the battery, cables, and alternator for proper operation
Verify the exhaust system is secured and has no leaks
Inspect the driveshaft, universal joints, and differential for wear or damage
Test the heating, air conditioning, and defroster for proper function
Interior and Safety
Check the operation of the horn, windshield wipers, and lights
Verify the seatbelts, airbags, and child restraint system are in good condition
Examine the dashboard gauges, warning lights, and indicators for proper function
Inspect the seats, doors, and latches for secure operation
Test the emergency brake for proper operation

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Safety inspections: A comprehensive guide for your teamCommercial vehicle maintenance: The ultimate guide for transporters and fleet managersVehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driver
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Template collections

See comprehensive collections of best practice templates related to this topic.

34 free safety inspection checklists for every industry4 free vehicle pre start checklists10 free vehicle maintenance checklistsBest 15 free vehicle inspection forms
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Safety inspection appVehicle maintenance softwareVehicle Inspection AppPre-Trip Inspection App for Drivers
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key FeaturesHow to perform safety inspectionsRoad Safety: A Guide to Responsible and Safe DrivingMaintenance: best practices and benefits

Frequently asked questions

What happens if a vehicle fails a Virginia safety inspection?

If a vehicle fails a Virginia safety inspection, you’ll receive a rejection sticker, which is valid for 15 days. During this period, you’re allowed to drive the vehicle for repairs but only to and from repair facilities or your home. Once the issues are fixed, you’ll need to have the vehicle re-inspected.

What are some common reasons vehicles fail VA safety inspections?

Some of the most common reasons vehicles fail include worn brake pads, damaged or bald tires, malfunctioning lights (headlights, brake lights, or turn signals), cracked or obstructed windshields, and leaking fluid lines. Rust and corrosion, particularly on critical components like brake lines or the undercarriage, can also lead to failure.

How can I prepare my fleet for a Virginia safety inspection?

First, perform a thorough pre-inspection check of each vehicle. Focus on key areas like brakes, tires, lights, and fluid levels. It’s also essential to keep detailed maintenance records for every vehicle, as inspectors may ask to review service histories. Train your team regularly to spot and report potential issues as well.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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