Office ergonomic assessment template

Focus first on the core workstation components: chair adjustment (height, backrest, armrests), monitor position (height, distance, angle), keyboard and mouse placement (height, distance from user), and adequate lighting. These elements have the greatest impact on preventing common office-related discomfort in the neck, shoulders, back, and wrists.

Yes, the template can be used for self-assessment with proper guidance. Provide basic ergonomic training first, then allow employees to complete the initial assessment themselves. Arrange for a trained evaluator to check workstations where employees identify issues or report discomfort despite making adjustments.

A basic assessment focuses on fundamental workstation components like chair height, monitor position, and keyboard placement. A comprehensive assessment includes these elements plus environmental factors (lighting, noise, temperature), work habits (breaks, task variation), and specialized equipment needs for employees with existing conditions.

Present the business case by highlighting potential cost savings from reduced workers’ compensation claims, decreased absenteeism, and improved productivity. Start with low-cost solutions that show immediate benefits, document improvements, and gradually build support for more significant ergonomic investments.