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Office safety checklist template

Office safety checklist template

Stay on top of workplace safety with this comprehensive checklist. Covering hazards, equipment, and emergency prep, it’s your go-to tool for keeping operations smooth and secure.

Use this template
or download pdf
Office safety checklist template

Stay on top of workplace safety with this comprehensive checklist. Covering hazards, equipment, and emergency prep, it’s your go-to tool for keeping operations smooth and secure.

Use this template
or download pdf

About the Office safety checklist template

Office safety is the foundation of a productive environment where your team can focus properly and thrive. This office safety checklist helps you identify hazards, maintain compliance, and streamline inspections. Whether you’re managing a bustling corporate space or overseeing operations in a smaller office, this customizable tool supports consistent evaluations and keeps everyone on the same page.

Address hazards proactively with an office safety checklist

An office safety checklist template is a valuable tool used to assess and ensure the safety of employees and visitors within an office environment. It serves as a systematic guide for conducting inspections and identifying potential hazards or safety concerns.

This template typically covers a wide range of safety aspects within an office, including ergonomic setups, electrical safety, fire safety measures, emergency exits, first aid provisions, housekeeping practices, proper storage of hazardous materials, and adherence to health and safety regulations. It also includes sections to note any observed deficiencies or areas requiring corrective actions.

By using this template, you can pinpoint potential risks, implement necessary safety measures, and promote a culture of safety among employees. Regular inspections help prevent accidents or injuries and maintain compliance with legal and regulatory requirements.

A step-by-step guide to using the office safety checklist

The template helps you create a safer workplace by turning fire safety checks into a manageable, repeatable process. Follow these steps to make the most of it:

  1. Set up your template and customize for your office. Start by adapting the template to fit your office’s layout, size, and specific fire safety needs. Include unique details like the location of fire extinguishers or exit routes, or high-risk areas like server rooms.
  2. Conduct a thorough walkthrough. Assign a safety officer or team to use the template during an on-site inspection. Encourage them to look for hazards, like blocked exits or outdated equipment, and record findings in real-time using the app’s mobile features. They can also add photos or notes directly to the template.
  3. Assign actions for immediate fixes. Once risks are identified, assign action tasks within the app to the relevant team members. For example, flag a faulty fire extinguisher for replacement or schedule maintenance for alarm systems.
  4. Communicate with your team. Share the completed template with team members to keep everyone informed. Use it as a reference during fire safety training or team meetings to highlight improvements and make sure everyone knows their role in an emergency.
  5. Track progress and refine your approach. Use the app’s built-in analytics to monitor completed tasks and outstanding risks. Regularly revisit the template to update records, adjust procedures, and track improvements over time.

Download your office safety checklist now

Build a safer, more organized workplace with this checklist. This template keeps inspections organized, making it simpler for you and your team to spot risks and address them fast. You can easily assess key areas like walkways, equipment, and emergency readiness. Start improving your processes today!

Related categories

  • Health and safety management templates
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Preview of the template
Audit
General Information
Kind of company:
How many employees do you have?
Procurement Manager:
Office level/floor:
Walking Surfaces
REFERENCE: This walkway is free from obstacles [This is an example of how you can use Lumiform to include best practice reference images in your templates to assist with inspections]
Are walkways and the floor free of any items?
Is there a warning sign set up if floors are wet?
The work area is neat and well kept?
Are the floor coverings and carpets in a good condition?
Are cords secured or covered?
Furniture & Office Equipment
Are the office equipment and furnitures in good condition?
Employees expected on safe/appropriate use?
No sharp edges and corners?
Appropriate assembled and modified?
Objects safe from tipping?
Bookcases, Shelves & Cabinets
Protected from tipping?
In a good condition?
Heavier objects between knuckle and shoulder height?
Drawers closed when not needed?
Step stools/ ladder usable if required?
Material safely stacked and deposited?
Indoor Air Quality
Air inlets and exhaust free of accumulation of dust and mould?
Ventilation systems often sufficient inspected, tested and sustained?
Copier Room
If toner is spilled, do the employee know how to clean it up?
Is the MSDS for toner usable?
Has the employee who replaced the toner viewed the MSDS?
Are all wires in good condition, no frayed wires or cables?
Is the copier set off when clearing paper troubles?
Are the copiers sustained, is there maintenance log present for review?
Is the lid held in the down position when used?
Is the room well ventilated when the machines are working?
Housekeeping
There is no dust on surfaces.
Material clean and safely piled?
The waste container is big enough and there is no overflowing rubbish?
Training
Is there currently a staff training?
Employees know about security procedures?
Employees know about emergency procedures?
Employees gave information and instruction concerning any hazards?
Worker Awareness
Workers know the place of fire extinguishers and how to implement them?
Workers know the evacuation methods?
Workers know who to contact for first aid help?
Workers know how to and who to report an accident or a risk?
Fire Prevention
Emergency numbers near all phones?
Extinguishers labelled dated monthly?
Extinguishers available & usale?
Fire exits free?
Fire exits lit?
Are all fire doors closed?
Electrical Safety
Faulty devices are tagged out?
Are electrical wires in good condition?
Admittance to electrical panels is free and unobstructed?
Grounding pins on plugs are available?
GFCI pass first test working with push buttons built into the outlet receptacle?
Electrical outlets are not overloaded?
Electrical wires secure?
Breakers in the electrical panel appropriately marked and readable?
Electrical Faceplates secure?
Extension wires are not used as replacement of permanent wiring?
First Aid
Are there first aid kits?
First aid log sheets available and readable?
Are the first aid kits controlled monthly?
Certificates of first aiders labelled and updated?
Procedures
Right workstation setup directions posted?
Workstation ergonomically right?
Emergency procedures posted?
Workers know about the office Policy?
Office Policy found in inspection place?
Ergonomics
Monitors adjusted so that the top of the screen is at eye level?
Document holder available if demanded?
Shoulders are relaxed and forearms parallel to the floor?
Are regularly used objects and devices placed within the person’s primary zone?
Chairs are set-up so that the users thighs are parallel to the ground?
Chairs fully changeable (seat and back)?
Footrest available if necessary?
Security
Did all visitors signed the log book?
Did visitors read safety rules?
Is there a sign posted showing visitors that they must sign in?
Parking Lot
The parking lot is free of debris.
Are sidewalks, ramps and walking surfaces in good condition?
There are no potholes that may end in a trip danger.
Completion
Any further observations or recommendations:
Name and signature of the inspector:
This template was downloaded 11 times

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Office safety: A practical guide for preventing common hazardsCompliance audit mastery: A handbook for proactive businessesErgonomics safety: Your essential guide to a thriving workplaceBehavior based safety: Your guide for improving workplace safety
See all topic guides

Template collections

See comprehensive collections of best practice templates related to this topic.

Top 6 free office safety checklists4 best free office risk assessment checklistsTop 6 free home office forms for remote work success6 free hazard report form templates
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Use cases

Check out how the Lumiform software can be utilized for related use cases.

Office safety appConduct inspections with Lumiform's customizable workflow softwareSafety Incident Reporting SoftwareComprehensive Checklist Creator App
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Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

4 ways that workplace safety increases worker productivity10 reasons why workplace safety is importantHow to perform safety inspections4 benefits of safety management and how to communicate them

Frequently asked questions

What are common hazards in offices?

Common office hazards include trip-and-fall risks like loose cables, slippery floors, or cluttered walkways. Poor ergonomics, such as improperly adjusted chairs or monitors, often lead to strain injuries over time. Electrical issues like overloaded outlets or frayed cords are another frequent concern.

How can I make office equipment safer for employees to use?

Inspect office equipment regularly for damage or wear, such as broken casters on chairs or unstable furniture. Provide clear instructions for proper usage—like how to adjust ergonomic chairs or operate machines like copiers. Organize cables to prevent tripping and use surge protectors to reduce electrical hazards.

How can I improve indoor air quality in an office?

Start by keeping ventilation systems clean and free of dust. Change air filters in HVAC systems regularly and consider adding air purifiers for more crowded spaces. Introduce plants known for air-purifying properties, like peace lilies or snake plants.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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