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Portable ladder inspection checklist

Portable ladder inspection checklist

Conduct thorough ladder inspections with this checklist. You can use it to track wear and tear, identify safety hazards, and maintain compliance across your operations.

Use this template
or download pdf
Portable ladder inspection checklist

Conduct thorough ladder inspections with this checklist. You can use it to track wear and tear, identify safety hazards, and maintain compliance across your operations.

Use this template
or download pdf

About the Portable ladder inspection checklist

Whether you’re managing a construction team or overseeing warehouse operations, ladder safety should never be left to chance. A portable ladder inspection checklist offers you a practical solution for simplifying safety compliance.

With this customizable template, you’ll be able to document each inspection properly, ensuring every ladder meets the required safety standards. By using the checklist, you can boost team accountability and reduce the risk of workplace accidents.

How to use a portable ladder inspection checklist

To make the most of the portable ladder inspection checklist, follow these simple steps to incorporate it into your routine:

  1. Set up your checklist. Begin by editing the checklist within the Lumiform app to fit your organization’s needs. You can add fields, remove unnecessary ones, and make changes to match the type of ladders used, such as stepladders or extension ladders.
  2. Assign roles and responsibilities. Once the checklist is set up, assign it to relevant team members. Use Lumiform’s role assignment feature to ensure that the right people are accountable for performing the inspections. For example, safety officers or maintenance staff can be designated to carry out these checks on a regular basis.
  3. Conduct thorough inspections. During inspections, frontline staff can access the checklist directly from their mobile devices, making it easy to check key safety elements like rung condition, side rails, and non-slip feet. Capturing photo evidence of potential issues in the app makes tracking problems more efficient and reduces the risk of overlooked damage.
  4. Track inspection results and take action. After the inspection is completed, results are automatically stored within the app, allowing managers to review and analyze the data. You can set up actions for any ladders that fail to meet safety standards, such as scheduling repairs or removing them from service.
  5. Monitor and analyze inspection data. Use Lumiform’s data analysis features to monitor trends over time. By regularly reviewing the inspection history, you can identify recurring issues and take preventive action to avoid workplace accidents.

Best practices for using the portable ladder inspection checklist

By following these best practices, you can conduct thorough, efficient ladder inspection with the checklist.

First, train staff to recognize common ladder defects like cracks in rungs, loose bolts, and worn side rails. You can include hands-on sessions or instructional videos so everyone understands the signs of potential ladder failure.

You can also upload photos to document inspections on the checklist. By taking photos of any defects, damage, or areas of concern, you can visually track how issues evolve over time.

Prioritize repairing or replacing ladders with structural issues. If a ladder has structural problems, such as damaged steps or weakened rails, it’s essential to remove it from service immediately. Prioritize repairs for minor issues, but if the damage compromises the ladder’s overall integrity, replacing it is the safest option.

Download Lumiform’s portable ladder inspection checklist today

Get your inspections on track with our specialized ladder inspection checklist. This easy-to-use template makes it convenient for your team to conduct thorough inspections and identify potential safety risks. With customizable fields and advanced features, it allows you to capture detailed results quickly and efficiently, whether you’re in the office or on-site.

Related categories

  • Health and safety management templates
  • Construction templates
  • Facility management templates
  • General templates
  • Maintenance templates
  • Workplace safety templates
Preview of the template
Page 1
General Ladder Inspection
Ladder identification number or serial number
Ladder manufacturer
Ladder type (e.g., stepladder, extension ladder)
Ladder material (e.g., wood, aluminum, fiberglass)
Ladder overall condition
Date of last inspection
Ladder Structural Integrity
Rungs/steps are not loose, cracked, or damaged
Side rails are not cracked, split, worn, or damaged
Hardware (screws, rivets, bolts) are not missing or loose
Welded joints are not cracked or damaged
Movable parts operate freely without binding or excessive play
Ladder Safety Features
Non-slip feet/end caps are present and in good condition
Ladder has a top or platform with a guardrail system
Ladder includes a locking mechanism to prevent inadvertent closure
Ladder has slip-resistant rungs/steps
Ladder has safety cages, wells, or other fall protection systems
Ladder Usage and Maintenance
Ladder is used only for its intended purpose
Ladder is maintained in accordance with manufacturer's instructions
Ladder is stored properly when not in use
Ladder has been cleaned and lubricated as needed
Ladder has been removed from service if it is damaged

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

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4 ways that workplace safety increases worker productivity10 reasons why workplace safety is importantHow to perform safety inspections4 benefits of safety management and how to communicate them

Frequently asked questions

What should I look for during a portable ladder inspection?

During a ladder inspection, focus on key areas such as the rungs, side rails, and hardware. Look for cracks, loose parts, worn components, and any signs of structural weakness. Also, check for missing or damaged non-slip feet, which are crucial for stability. Don’t forget to inspect movable parts to make sure they operate smoothly without excess play.

Should portable ladders be visually inspected?

Yes, portable ladders should be visually inspected before every use, even if a formal inspection schedule is in place. A quick visual check allows you to spot obvious issues like broken rungs, bent side rails, or missing hardware. This simple habit can prevent accidents and catch problems early on.

Can I repair a damaged ladder, or should I replace it immediately?

It depends on the extent of the damage. Minor issues, such as replacing missing screws or tightening loose bolts, can be repaired. However, ladders with significant structural damage—such as cracked rails or severely worn rungs—should be replaced immediately. Never use a ladder that may compromise safety.

What are the most common portable ladder defects found during inspections?

Common ladder defects include cracked or bent rungs, loose or missing hardware, damaged side rails, and worn non-slip feet. Another frequent issue is rust or corrosion on metal ladders, which can weaken the structure over time. Movable parts, like hinges and locks, may also wear out and should be checked for smooth operation.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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