Project Risk Assessment Template

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Project Risk Assessment Template

Project Risk Assessment

Project Name

Project Manager

Project Assistant

1. Resouce Risks

1.1 Organisational Risk

Is the project organization documented and on file?

Yes No N/A

Is the project manager qualified and experienced in project management of this scale?

Yes No N/A

Have roles and responsibilities been documented?

Yes No N/A

Have roles and responsibilities been clearly communicated?

Yes No N/A

Is the organization structure appropriate for the project size and complexity?

Yes No N/A

Is there an obvious team leader?

Yes No N/A

Is the quality role identified and assigned?

Yes No N/A

Is the project sponsor identified and assigned?

Yes No N/A

Is there a change control board?

Yes No N/A

Have configurations management functions been assigned?

Yes No N/A

Are there backup strategies for key members of the project?

Yes No N/A

1.2 People Risk

Are there enough skilled and experienced employees/vendors/contractors available for the project?

Yes No N/A

Has the project team a track record of delivering projects on time, quality and budget?

Yes No N/A

Do the project team feel as if the project is achievable given constraints in place?

Yes No N/A

Are prospects/customers involved in periodic reviews of the project through its development?

Yes No N/A

Is there sufficient contingency access to subject matter experts throughout each stage of the project?

Yes No N/A

1.3 Finance Risk

Is funding adequate and sufficient for the size of the project?

Yes No N/A

Has any funding been assigned to training and mentoring activities?

Yes No N/A

Are there predefined budget limitations that would result in project termination?

Yes No N/A

Are project costs realistic given the size, complexity and scale?

Yes No N/A

1.4 Schedule Risk

Is the project schedule realistic?

Yes No N/A

Have dependencies been fully understood, communicated and documented?

Yes No N/A

Has a critical path been defined?

Yes No N/A

Have milestones and associated reviews been agreed and planned into program schedule?

Yes No N/A

Has “Project Terminated” criteria been discussed, agreed and documented in relation to each key milestone?

Yes No N/A

2. Business Risk

Identified potential risks of a competitor entering the market first?

Yes No N/A

Assess the risk to project funding and management support?

Yes No N/A

Have financial benefits of the project relative to costs been defined, demonstrated, agreed upon, and documented?

Yes No N/A

Are there any major issues to be resolved in the company at the moment?

Yes No N/A

3. Technical Risk

Scope risks

Technological Risks

4. Planning

Is project scope the same as agreed in the project charter?

Yes No N/A

Has the project scope statement been reviewed and approved?

Yes No N/A

Is there a project plan to measure progress?

Yes No N/A

Does the project plan address at a minimum:

Project scope and deliverables

Yes No N/A

Work breakdown structure

Yes No N/A

Task dependencies

Yes No N/A

Project schedule

Yes No N/A

Milestone schedule

Yes No N/A

Project budget

Yes No N/A

Quality plan

Yes No N/A

Issue resolution and change management

Yes No N/A

Risk management plan

Yes No N/A

Does the project plan address at an advanced level:

Critical success factors

Yes No N/A

Resource plan – assignment and timings

Yes No N/A

Cost-benefit analysis

Yes No N/A

Procurement plan

Yes No N/A

Communication plan

Yes No N/A

Configuration management plan

Yes No N/A

Phase exit plan

Yes No N/A

Project tracking agreement

Yes No N/A

Project organisation

Yes No N/A

Facilities plan

Yes No N/A

Documentation plan

Yes No N/A

Materials plan

Yes No N/A

Training plan

Yes No N/A

Back-up and recovery plan

Yes No N/A

Contingency plan

Yes No N/A

Go live plan

Yes No N/A

Warranty plan

Yes No N/A

Transition plan

Yes No N/A

Is plan for project resources adequate?

Yes No N/A

Are baseline project schedule and budget realistic?

Yes No N/A

Is the plan for the organisation of resources adequate?

Yes No N/A

Are there adequate project control systems?

Yes No N/A

Is there a central storage for project documentation?

Yes No N/A

Are key stakeholders bought into the project plan?

Yes No N/A

Are potential customers involved in the planning process?

Yes No N/A

Was planning complete before the project was initiated?

Yes No N/A

Are documents subject to revision control?

Yes No N/A

Have vendors signed off on the project plan?

Yes No N/A

Has an independent oversight contractor signed off on the project plan?

Yes No N/A

5. Tracking and Monitoring

Are the report contents, frequency, and audience defined and communicated to the project team?

Yes No N/A

Are the input requirements from the project team clearly documented and communicated?

Yes No N/A

Have reports to be produced, distributed, and filed been defined?

Yes No N/A

Has the format for tracking and monitoring schedules and costs been defined?

Yes No N/A

6. Reviewing

Have meetings, purpose, context, frequency, and participants been defined?

Yes No N/A

What information is required for each meeting?

Yes No N/A

Are meetings set-up with assigned note-takers to add actions/issues?

Yes No N/A

7. Issue Management

Is the issue management process documented and defined?

Yes No N/A

Has this process been communicated to customers and team members?

Yes No N/A

Is there an easy way for anyone to raise an issue?

Yes No N/A

Is there a means of tracking and managing issues through to resolution?

Yes No N/A

Is there a means of learning from issues raised to minimize future issues?

Yes No N/A

Is there an escalation process to address unresolved issues?

Yes No N/A

8. Change Control

Is there a change control process in place?

Yes No N/A

Is the change control process documented and available to the team?

Yes No N/A

Has the process been discussed and shared with the customer and project team?

Yes No N/A

Has the change request process been discussed and communicated with customers and project team?

Yes No N/A

Is all change to be managed through a change control process?

Yes No N/A

How are change requests logged, managed, assessed and actioned?

Yes No N/A

9. Dispute Resolution

Has the negotiation process been defined?

Yes No N/A

Has the mediation process been defined?

Yes No N/A

Has the arbitration process been agreed upon and defined?

Yes No N/A

Has the litigation process and boundaries been defined?

Yes No N/A

10. Risk Management

Are all risks managed according to the project's risk management process?

Yes No N/A

Will the risk plan be reviewed and updated regularly and frequently?

Yes No N/A

Will risk status be reported to management on a regular and frequent basis?

Yes No N/A

Are there documented contingencies for the top 5 risks?

Yes No N/A

Have the contingencies for the top 5 risks been discussed with the customer and project team?

Yes No N/A

11. Quality Assurance

Has the quality assurance plan been documented and filed?

Yes No N/A

Are the QA functions and related roles and responsibilities clearly defined?

Yes No N/A

Are completion/verification criteria defined for each task producing an output?

Yes No N/A

Are there test plans, inspections, reviews defined for verifying outputs to each task?

Yes No N/A

Will QA have final sign-off on tasks successfully completed?

Yes No N/A

Is there a formal system to manage submitting, logging, tracking, reporting through the change, test, submit, restest process?

Yes No N/A

Is there a process that allows QA statistics to be collated, assessed with any subsequent issues logged and addressed?

Yes No N/A

(check name not set)

Yes No N/A

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Please note that this checklist template is a hypothetical appuses-hero example and provides only standard information. The template does not aim to replace, among other things, workplace, health and safety advice, medical advice, diagnosis or treatment, or any other applicable law. You should seek your professional advice to determine whether the use of such a checklist is appropriate in your workplace or jurisdiction.