What is a vehicle inspection checklist?

A vehicle checklist is a document that lists several steps and tasks that are of great importance for the inspection of motor vehicles. Complex safety checks are required for the comprehensive maintenance of motor vehicles and the completion of vehicle purchases. The individual steps are listed in detail in the motor vehicle inspection checklist and serve as a guideline during the inspections to meet the requirement of completeness of the inspections.

Accordingly, a checklist for a vehicle inspection can be successfully used in the following areas:

• for the detailed vehicle inspection


• for the vehicle damage report


• for the vehicle accident report,


• or for the daily inspection for motor vehicles

Vehicle inspection checklists can be downloaded from:

• Car showrooms,


• workshops,


• Car rentals,


• Petrol stations,


• Towing services


• and similar equipment.

An individual vehicle inspection checklist is your guide to daily, weekly, and monthly maintenance of your car. Working with a checklist helps you comply with specified standards, make work processes more efficient, and meet the demand for completeness during regular maintenance. Thus, digital templates can be used to create complex truck inspections and the daily inspection of light vehicles. Use the templates from our template library or create a checklist for your personal use.

How to create a digital template for vehicle inspection

With a checklist, car repairers can systematically list what needs to be done, how it is to be implemented, and which things need to be done for vehicle maintenance. Regardless of whether you create a used car checklist or use one to increase your employees efficiency during vehicle inspections.

The following five tips will help you to create checklist templates for the various vehicle inspections, which will effectively help you and your team at work

1. follow organized layout

A vehicle checklist is normally used by mechanics or safety inspection groups to assess and check the mechanical and safe condition. Problems on the vehicle, which can trigger safety gaps, must be found and efficiently resolved in a vehicle maintenance department. This requires correct and careful work and documentation.

The use of a detailed vehicle maintenance schedule template can be an important guide for vehicle inspections. It is important to note that the vehicle checklist should be logical and organized to achieve maximum efficiency. At the same time, a vehicle maintenance plan template must be structured in such a way that the entire team can follow the layout without any problems.

2. Include photos in high resolution

Unlike other types of checklists for companies, a vehicle checklist may need to be accompanied by pictures or illustrations. This makes it easier to identify and record problems with a vehicle. With the help of a digital vehicle checklist, you can easily record mechanical problems or damage to the vehicle during car maintenance work.

3. School your team

For your company to be considered a reliable car dealer or car service provider, your employees should be given the right training and education opportunities. This includes the correct use of vehicle maintenance plan templates. If all employees know how to fill out and use a vehicle checklist correctly, daily inspection work can be done more efficiently and carefully. This, in turn, makes you a trustworthy and reliable company with satisfied customers.

4. Integrated checklist tracking systems

Most vehicle checklists are used, among other things, to document the delivery of the service to a specific customer. For a more efficient recording process, you can integrate tracking mechanisms into your vehicle inspection checklist. Tracking checklists often involves the use of digital systems that automatically update any changes to the vehicle checklist. Another option is to insert tracking numbers or QR codes into each printed checklist to monitor its use.

5. Leave room for individual comments

A vehicle checklist used as an order form should include sufficient space for writing comments, notes, and recommendations. Different vehicles have different specifications, parts, owners, and uses. Repairs, maintenance checklists, and tune-ups need to be adjusted according to the type of vehicle, and the end-user, mechanic, or inspector may need to write specific instructions or recommendations.

After completing the template, the checklist should be performed once as a test run. This is the only way you can identify any gaps and errors after the run, which you can then improve until you have your desired checklist that supports you in your challenges. In this way, you will have a smooth checklist for recurring inspections of motor vehicles.

FAQs: The 3 most frequently asked questions

In which areas can digital originals be used?

Templates can be used for inspections, audits as well as quality and safety tests. Also, delivery bills, goods receipts, lists, and orders can be processed more efficiently with a template. Our template library offers a wide range of different checklist templates for motor vehicles.

Which templates support me during a general vehicle inspection?

Use template checklists of motor vehicles as a guide for your comprehensive inspection for risk assessment. Go through all inspection points step by step and get an up-to-date overview of the vehicle's damage and mechanical problems.

What are the advantages of vehicle checklists?

Using vehicle checklists saves you a lot of time at work and allows you to proceed in a careful and structured way. At the same time, you increase the efficiency of your inspection work. Important information is stored in the cloud, and you can access this data at any time from the office in the workshop or at the customer's premises. Car inspections can thus be carried out more efficiently and carefully. Any damage to the vehicle or mechanical problems is immediately identified, documented, and reliably repaired.