FMCSA Pre-Trip Inspection Checklist | Download FREE PDF

FMCSA pre-trip inspection checklist

About the FMCSA pre-trip inspection checklist

The Federal Motor Carrier Safety Administration (FMCSA) sets regulations to enhance road safety, requiring detailed vehicle inspections before every trip. Our FMCSA pre-trip inspection checklist template gives you a structured, reliable way to document every check, from the vehicle’s exterior condition to the air brake system. Use this template to capture details efficiently so you can prevent issues, ensure compliance, and keep records that stand up to audits—all with minimal fuss.

Key elements of the FMCSA pre-trip inspection checklist

Here are the essential elements included in the checklist for a thorough inspection:

Exterior inspection: This section ensures that lights, reflectors, tires, and coupling devices are safe and secure, which is essential for visibility and preventing breakdowns. Documenting these checks keeps your fleet road-ready while reducing potential hazards.
Under-hood inspection: Regular checks of oil, coolant, and power steering levels maintain engine performance and prevent costly repairs. You’ll also conduct checks on belts, hoses, and battery connections to minimize the risk of unexpected issues on the road.
Cab inspection: A comfortable, functional cab improves driver focus. Verifying seat adjustments, steering free play, and gauges not only boosts comfort but also enhances safety by ensuring the driver has all the information needed while driving.
Air brake system inspection: FMCSA regulations mandate reliable brake functionality. Testing air pressure, warning devices, and leak monitoring contributes to brake effectiveness, minimizing accidents and boosting overall safety.

Best practices for using the FMCSA pre-trip inspection checklist

The FMCSA pre-trip inspection checklist is an essential tool for protecting both your drivers and your cargo.

To maximize it, record findings immediately after each check, especially since the checklist is accessible on mobile. This habit reduces the risk of forgetting small but critical observations. Your records can then reflect the vehicle’s condition precisely for later reference.

For any issues detected, report to maintenance right away to prevent last-minute repairs that could delay trips or lead to unexpected breakdowns. Prompt reporting keeps your fleet in better working order, reducing downtime and extending vehicle lifespan.

Encourage drivers to add comments or photos if they find any issues. Additional notes clarify inspection results, highlight specific issues, and give maintenance teams valuable context. This extra detail leads to smoother communication and also builds a more comprehensive maintenance history for each vehicle.

Download Lumiform’s FMCSA pre-trip inspection checklist today

Streamline inspections with this FMCSA-compatible checklist, designed to simplify every stage of your process. From capturing vehicle conditions to recording specific inspection details, this customizable template makes it easier to stay compliant and boost safety without missing a beat. With clear sections and quick data reporting, you can capture the right information consistently while building a clear record for every trip.

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Preview of the template

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Exterior Inspection

Inspect the vehicle exterior for any damage, leaks or obstructions

Check all lights (headlights, turn signals, brake lights, marker/clearance lights) are working properly

Ensure all reflectors and reflective tape are clean and unobstructed

Inspect all tires for proper inflation, tread depth, and any signs of damage or wear

Check that the coupling devices (fifth wheel, pintle hook, ball hitch etc.) are properly connected and secured

Ensure all storage compartments are closed and secured

Verify that the cargo is properly secured and covered

Inspect the vehicle body, frame, and associated parts for any visible damage or leaks

Under Hood Inspection

Check engine oil level and top up if necessary

Inspect coolant level in overflow tank and radiator, and top up if needed

Check power steering fluid level and top up if required

Inspect the battery, cables, and connections for corrosion and proper charge

Check air compressor governor cut-in and cut-out pressures

Verify the belts and hoses are in good condition without cracks, fraying, or excessive wear

Inside the Cab

Adjust the driver's seat, headrest, and mirrors to ensure proper visibility and comfort

Ensure the steering wheel has the proper amount of free play

Check that all gauges, indicators, and warning lights are functioning properly

Verify the service and parking brakes are working effectively

Inspect the horn, windshield wipers, and washers to ensure proper operation

Check that the heater, defroster, and air conditioner are functioning correctly

Ensure the driver's seatbelt is in good condition and properly fastens

Air Brake System Inspection

Check the air pressure in the primary and secondary air tanks

Inspect the air system for any leaks, damage, or obstructions

Test the low air pressure warning device by carefully reducing air pressure

Perform the air brake system leak test by fully applying the brakes and monitoring the air pressure drop

Check that the brakes apply and release properly when the tractor protection valve and parking brake are used

Ensure the necessary air brake adjustments have been made

Frequently asked questions

What happens if a pre-trip inspection reveals an issue right before departure?

The driver or fleet manager should report issues to maintenance immediately. Depending on the severity, repairs may be needed before the vehicle is safe to operate. Even minor issues shouldn’t be ignored, as they can quickly escalate on the road, leading to costly delays or safety hazards.

What are the most common issues found during pre-trip inspections?

Common issues include underinflated or worn tires, faulty lights, and fluid leaks. Brakes are often flagged for adjustment or repair, and electrical problems, like malfunctioning indicators or dashboard warning lights, are also frequently noted.

What are common mistakes drivers make during pre-trip inspections?

One frequent mistake is rushing through the checklist, which can lead to overlooked issues. Drivers may also neglect to document minor problems, thinking they aren’t important, or skip areas they’re unfamiliar with, like the air brake system.

Are there specific training requirements for performing FMCSA pre-trip inspections?

While the FMCSA doesn’t mandate specific training, it’s best practice for companies to provide drivers with inspection training, especially on components like brakes and coupling devices. Proper training can improve accuracy and give drivers a clear understanding of safety standards, ultimately making the inspection process more effective.

This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.