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In-cab pre-trip inspection checklist

In-cab pre-trip inspection checklist

This checklist guides your team through critical vehicle checks so you can catch issues early and streamline the inspection process.

Use this template
or download pdf
In-cab pre-trip inspection checklist

This checklist guides your team through critical vehicle checks so you can catch issues early and streamline the inspection process.

Use this template
or download pdf

About the In-cab pre-trip inspection checklist

This in-cab pre-trip inspection checklist helps your team catch potential issues before they escalate, keeping drivers safe and avoiding expensive repairs down the line. You can assess essential cab components step-by-step, from mirrors and seatbelts to brakes and instruments. With this template, you can verify that each vehicle is safe and compliant and keep your operations smooth.

How to use the in-cab pre-trip inspection checklist

Conduct consistent, reliable checks with the checklist by following these steps:

  1. Customize the checklist for your fleet. Start by tailoring the template to match your vehicles and operational requirements. You can add or adjust items like specific instrument panel gauges or unique cab controls. Make sure every item reflects your team’s daily needs to avoid overlooking any details.
  2. Assign roles and responsibilities. Assign the checklist to drivers or designated team members before each shift. This simple pre-check ritual empowers your staff to take ownership of their vehicle’s readiness.
  3. Encourage real-time completion. Each driver should fill out the checklist in the app while conducting the inspection. Since they can access the checklist on mobile, this reduces missed items and lets you track issues as they’re identified.
  4. Set up automated action tasks. When a fault is recorded, you can assign follow-up actions to maintenance or supervisors. This feature keeps repairs on track, saving time and ensuring you address all issues promptly.
  5. Review inspection data regularly. Use the checklist’s tracking and analytics tools to review trends and identify recurring issues. Analyzing these insights allows you to optimize pre-trip routines, spot concerns, and improve overall safety and efficiency.

Customizing the in-cab pre-trip inspection checklist

You can quickly customize the inspection checklist on the app so it fits your team’s workflow.

First, feel free to include custom inspection items. If your vehicles have unique features, like specialized cab controls or additional instruments, you can account for these in the checklist. This tailored approach keeps each vehicle’s unique specs at the forefront so your team covers every detail.

The template also lets you add different kinds of response types. You can add photo upload options to allow inspectors to document worn components. Drop-down menus also make it simpler to select items with predictable outcomes.

Another feature is conditional logic, where you can set up the checklist to adjust based on initial responses. If the air pressure gauge is marked as low, a follow-up item could prompt the inspector to check specific hoses and connections for leaks.

Download Lumiform’s in-cab pre-trip inspection checklist today

Using Lumiform’s in-cab pre-trip inspection checklist brings a new level of detail and consistency to your fleet inspections. Customize every section to fit your vehicles and daily needs. Track critical data, assign follow-up tasks, and document with options like photo uploads and checklist notes for easy, clear communication across teams.

Related categories

  • Health and safety management templates
  • Logistics and transportation templates
  • Maintenance templates
  • Safety templates
Preview of the template
Page 1
Cab Interior
Mirrors - Adjust for proper visibility
Seat - Adjust for proper reach and visibility
Seatbelt - Check for proper operation
Lights - Check all interior lights
Instrument Panel
Oil Pressure - Check gauge operation
Air Pressure - Check gauges for proper levels
Ammeter/Voltmeter - Check for proper operation
Fuel Level - Check gauge for adequate fuel
Cab Controls
Steering - Check for proper operation and excessive play
Accelerator Pedal - Check for proper operation
Clutch - Check for proper operation
Brakes - Check parking brake and service brake operation
Horn - Check for proper operation
Windshield Wipers/Washers - Check for proper operation

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Related resources

Access a complete set of resources aimed at maximizing safety, quality, and operational excellence, including detailed guides, related templates, and real-world use cases.

Topic guides

Read in-depth guides covering key topics related to this article.

Commercial vehicle maintenance: The ultimate guide for transporters and fleet managersVehicle inspection: A comprehensive guideVehicle maintenance: Essential tips for every driverDelivery management: Your extensive guide to prompt delivery 
See all topic guides

Template collections

See comprehensive collections of best practice templates related to this topic.

21 free pre-trip inspection checklists4 free vehicle pre start checklists10 free vehicle maintenance checklistsFree 39 preventive maintenance checklist templates for every industry
See all template collections

Use cases

Check out how the Lumiform software can be utilized for related use cases.

Vehicle Inspection AppVehicle maintenance softwarePre-Trip Inspection App for DriversFleet safety software
See all use cases

Other resources

Explore all the additional resources we offer to assist you in mastering this topic.

Vehicle Maintenance App: 4 Key FeaturesHow to evaluate compliance measuresHow to perform safety inspectionsRoad Safety: A Guide to Responsible and Safe Driving

Frequently asked questions

What are some common issues that might appear during an in-cab pre-trip inspection?

In-cab pre-trip inspections often reveal issues like low air pressure in brake systems, malfunctioning lights, worn seatbelts, or broken dashboard gauges. Drivers may also find steering play, faulty mirrors, or damaged wiper blades—small issues that, if unchecked, can escalate quickly.

What are some tips for training team members on using an in-cab inspection checklist effectively?

Start with a hands-on walkthrough of each checklist item and explain why it’s important. Encourage questions about what to look for in each section and give specific examples, like inspecting for clear mirrors or responsive gauges. Pair new drivers with experienced team members for a few inspections.

What should drivers do if they find multiple issues during their in-cab inspection?

For multiple issues, drivers should prioritize reporting any safety-related concerns, such as brake or steering problems, to maintenance teams immediately. They can note non-urgent issues, like minor seat adjustments, for future follow-up. With a structured reporting system, drivers can organize their findings, flag immediate needs, and keep maintenance records accurate.


This template, developed by Lumiform employees, serves as a starting point for businesses using the Lumiform platform and is intended as a hypothetical example only. It does not replace professional advice. Companies should consult qualified professionals to assess the suitability and legality of using this template in their specific workplace or jurisdiction. Lumiform is not liable for any errors or omissions in this template or for any actions taken based on its content.
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